Project Controls Specialist

The Ruhlin Company; Wadsworth (OH); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

ESOP

401k match

Bonus

Medical insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

Paid vacation

Sick days

Job summary

The Ruhlin Company in Sharon Center, Ohio seeks a Project Controls Specialist to support divisional operations, improve cost control and scheduling, and help with training and development. The role reports to the Project Controls Manager.

You will create custom reports in HCSS and Vista, oversee license access, monitor software updates, participate in job status meetings, and help ensure SOPs, cost tracking, and safety reporting align with company standards and client expectations.

Qualifications

• Bachelor’s degree required in a related field.
• Minimum 2 years construction industry experience.
• Excellent time management and organizational skills.
• Proficient with Microsoft 365, Teams, Viewpoint Vista and HCSS.
• Strong communication and interpersonal skills.
• Willingness to work evenings and weekends.

Responsibilities

• Review project cost and schedule reports for errors and omissions.
• Participate in divisional job status meetings.
• Assist with gathering information for claim preparation.
• Work with others to ensure accurate project schedules and cost tracking/reporting.
• Attend project handoff and closeout meetings.
• Review operational processes and recommend changes and enhancements.
• Help ensure SOPs and best practices are developed and followed.
• Create reports in HCSS, Vista, and other software.
• Oversee HCSS license assignments and user access.

Skills

Time management

Organization

Problem solving

Communication

Teamwork

Flexible hours

Company values

Education

Bachelor’s degree in civil engineering/ construction management/ related field

Tools

Microsoft 365

Microsoft Teams

Viewpoint Vista

HCSS

Job description

The Ruhlin Company seeks to hire a Project Controls Specialist. The role is based out of Ruhlin's Sharon Center office and reports to the Project Controls Manager.

Summary:

Support divisional operations related to technology use, successful project execution and financial performance, and employee training and development.

Responsibilities

Cost

• Review project cost and schedule reports for errors and omissions.
• Participate in divisional job status meetings.
• Assist with the gathering of information for claim preparation.
• Work with others to help ensure accurate and complete project schedules and cost tracking/reporting.

General

• Attend project handoff meetings and closeout meetings.
• Review operational processes and recommend changes and enhancements.
• Help ensure project management and staff are aware of and adhering to established standard operating procedures.

• Create custom reports in HCSS, Vista, and other software.
• Oversee HCSS license assignments, access, and update user profiles as changes occur.
• Continuously monitor software to identify enhancements and updates for improved and broadened functionality.

• Perform additional assignments as directed by the Project Controls Manager.

Networking

• Attend and participate in industry meetings and networking events.
• Represent the company by involvement on various committees and construction related associations.

Quality

• Review and analyze various divisional project documentation.
• Help ensure project startups, schedules, and costs are properly executed, tracked, reported, and maintained.

• Assist with the development of standard operating procedures (SOP’s) and best practices.

Safety

• Support project management in meeting or exceeding established safety goals.
• Work with the safety department on creating and reviewing safety reports using HCSS.

Talent Acquisition and Employee Development

• Attend job fairs and outreach programs as necessary to recruit future company employees.
• Assist in the assessment of training and development needs across all divisions.
• Identify and assess appropriate training opportunities to enhance employee skills and knowledge.
• Provide training to project staff to ensure the successful completion of assigned responsibilities.
• Update training manuals and procedures.

Essential Skills And Experience

• Bachelor’s degree in civil engineering, construction engineering technology, construction management, business administration, or related field.
• Minimum 2 years construction industry experience.
• Outstanding time management and organizational skills.
• Good problem analysis and problem resolution skills.
• Proficient with Microsoft 365, Microsoft Teams, Viewpoint Vista, HCSS software.
• Good interpersonal and communication skills.
• Willingness and ability to work some non-traditional hours (evenings and weekends).
• Team focused mindset to build strong working relationships.
• Good knowledge of construction methods and materials, costing, scheduling, and estimating.
• Commitment to Company values.

Direct Report(s):

None

About The Ruhlin Company

The Ruhlin Company was founded on a corporate philosophy of partnership. Since 1915, we have created cooperative relationships with our clients by listening closely to their needs and successfully translating their visions into reality. Client satisfaction is the bedrock of our reputation, earned through innovative construction technology, experienced leadership and an unswerving commitment to quality. Today Ruhlin enjoys a national reputation as a construction services leader.

The Ruhlin Company offers a comprehensive benefits package to eligible employees including Employee Stock Ownership Program (ESOP), 401k with company match, Bonus, Medical, Dental, Vision, Life Insurance, Long Term Disability coverage, paid vacation and sick days.

The Ruhlin Company is an Equal Opportunity Employer and participates in Ohio's Drug Free Safety Program