Project Coordinator

GALLOWAY & COMPANY, INC.; Colorado Springs (CO); On-site; USD 58,000 - 63,000; Full time

Benefits offered by this job

100% paid employee benefits

Bonus opportunities

Profit sharing

Job summary

Galloway & Company, Inc. is seeking a detail-oriented Project Administrator to support project managers, maintain records in Deltek Vantagepoint, and ensure billing and reporting accuracy. The role emphasizes financial and operational process alignment across teams.

The ideal candidate will have 2+ years in project administration or project accounting, with strong MS Office skills and the ability to work both independently and in a team, in a growing architectural/engineering environment.

Qualifications

• Deltek Vision/Vantagepoint experience preferred but not required.
• Proficient in preparing various reports, balancing, reconciling data.
• Strong decision-making and confidentiality skills.
• Team-oriented with ability to work independently.
• Responsive to inquiries and problem solving.
• Strong computer skills including MS Office and accounting software.

Responsibilities

• CRM data entry including contacts and firm.
• Set up and maintain project records in Deltek Vantagepoint.
• Manage project folders and records.
• Prepare monthly client invoices and status reports.
• Support forecasting input and Deltek resource use.
• Review project reports to keep on time and on budget.
• Record daily bank deposits in accounting system.
• Office administrator duties and customer-facing tasks.

Job description

Invest in yourself and grow your future.

Working at Galloway is an opportunity to develop professionally and personally while making communities across the United States better places to live.

Regardless of where you are in your career, we will embrace and encourage your personal and professional growth. We’ve created an environment that grows your career, that fosters lasting relationships, and where you are respected and valued as a unique individual. We embrace an entrepreneurial spirit, self-starters, and hard workers who will help us continually improve and grow our company to create opportunities for everyone here.

Everyone is welcomed into the team and embraced as part of the Galloway family. You’ll be able to work alongside veterans and new professionals eager to learn from the best.

We encourage you to explore Galloway and learn more about our 40-year reputation of excellent design work and how we came to be recognized as the best workplace.

Galloway & Company, Inc. is a people-first company where collaboration, innovation, and career growth are at the heart of everything we do. You will grow personally and professionally with a supportive culture, flexible work environment, and strong focus on leadership development. You'll also work on diverse, impactful projects alongside multidisciplinary professionals who are passionate about making a difference. At Galloway, you're not just building communities — you're building a fulfilling career.

About the Role

Step into a dynamic, fast-paced role where you’ll be at the center of project success—driving organization, accuracy, and collaboration across teams. In this position, you’ll play a key part in supporting Project Managers, managing critical project data, and ensuring financial and operational processes run smoothly from start to finish. If you enjoy being a go-to resource, thrive on high detail, and love seeing projects come together successfully, this role offers a rewarding opportunity to make a real impact.

Responsibilities

• Responsible for CRM data entry including contacts and firm.
• Set up and maintain project records in Deltek Vantagepoint, from pursuit stage through project close out.
• Sets up and maintains project specific network and Outlook folders.
• Prepare monthly customer billing invoices and assemble client project status reports, pay applications and lien waivers as needed.
• Support Project Managers with Forecasting input and updates. Also serve as a Deltek Vantagepoint resource for them and their staff.
• Provide and help to review project reports to ensure the team stays on time and on budget.
• Record daily bank deposits in our accounting system.
• Administrative assistance for operational team tasks
• Perform office manager duties as needed, which could Include greeting guests, mail deliveries, office orders, and building maintenance point of contact etc.
• Customer service oriented; treats every interaction with staff, clients, subconsultants, contractors, and municipalities as an opportunity to market Galloway’s capabilities
• May perform other duties as requested, directed, or assigned.

You will love our Full-Spectrum Approach! It provides our team with a deeper understanding and appreciation for all aspects of the development process. Across all 11 in-house disciplines, each team brings a multidisciplinary mindset to every project every single day.

Qualifications

• Deltek Vision/Vantagepoint experience preferred but not required.
• Proficient in preparing various reports, balancing, and reconciling data, and identifying discrepancies and determining proper courses of action.
• Demonstrate sound decision-making skills and maintain confidentiality
• Ability to work both in team and independent situations. Flexible and adaptable to changing situations in an evolving environment.
• Responsive to client and employees’ inquiries and ability to resolve problems.
• Strong computer skills, including experience in various accounting software systems and Microsoft Office.
• Perform in a disciplined and thoughtful manner within a team environment.

Education

• Associate’s or bachelor’s degree in business administration, Accounting or Finance preferred or equivalent work experience.

Experience

• Typically, 2+ years of progressive experience in project administration or project accounting. Background in an architectural, consulting engineering, interior design, or professional services firm is preferred.

The estimated starting base salary for this role is $58,000 - $63,000

Why Galloway?

Collaboration, people, and community are highly regarded values at Galloway. We continually strive to provide an exceptional environment that fosters our purpose of "enriching people's passions." Through our training opportunities, Associate Program, and culture of "promote from within," your growth potential has no limit. We want you to bring your entrepreneurial spirit, work ethic, and unique skillset to our team

We are proud of the many awards we have received that reflect our focus on great teams, quality of services, and continued growth.

As a people-focused company our employee benefits are 100% paid, providing some of the best benefits in the industry. You may also be eligible to receive biannual bonuses and profit sharing.

If you require an accommodation, we are happy to discuss this with you.

Candidates must have authorization to work for any U.S. employer. Unfortunately, we are currently unable to sponsor or assume sponsorship for employment visas.

Notice To Third Party Agencies, Placement Services, and Professional Recruiters (Unsolicited Resumes)

Galloway is currently not utilizing third-party recruiting services. Galloway is not responsible for any fees for unsolicited resumes from third-party agencies or recruiters not under contract with Galloway. Please see our policy details here .

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Things About

We’ve asked our coworkers what makes Galloway one of the top workplaces:

• Great people to work with
• Challenging projects
• In-house trainings
• Entrepreneurial spirit
• Innovation is standard
• Work integrity
• Flexible work hours
• Family-focused
• Nationally recognized projects
• Great compensation