Project Coordinator

Roeslein & Associates; Colorado Springs (CO); On-site; USD 70,000 - 87,000; Full time

Benefits offered by this job

ESOP

401(k)

Medical Insurance

Dental Insurance

Vision Insurance

Paid Vacation

Paid Holidays

Sick Leave

Parental Leave

Tuition Reimbursement

Bonus Opportunities

Job summary

Servtech, a Roeslein & Associates Company, is seeking a Project Coordinator to support planning, documentation, scheduling, and delivery of projects. You will coordinate between engineering, manufacturing, clients, and vendors in a fast-paced environment from kickoff through completion.

The role emphasizes organization, communication, and process discipline to maintain schedules, manage submittals, and ensure quality outcomes across teams.

Qualifications

• At least three years of professional experience in engineering, procurement and manufacturing.
• Strong organizational, leadership, negotiation and delegation skills.
• Excellent oral and written communication, plus presentation abilities.
• Ability to build lasting customer relationships with a professional demeanor.

Responsibilities

• Coordinate project schedules, documentation, and communications for timely delivery.
• Manage submittals, drawings, long-lead materials, changes, and client deliverables.
• Support engineering document control, change management and meeting coordination.
• Coordinate release and delivery of drawings, materials, and project information.
• Maintain project records, meeting notes, quality docs, and closeout packages.
• Communicate with clients, vendors, and internal stakeholders on status and deliverables.
• Coordinate shipping logistics and delivery to customer sites.
• Track redlines, as-built drawings, QC docs, and closeout requirements.
• Assist with bid coordination, proposals, and kickoff meetings.
• Develop and maintain standard operating procedures for coordination processes.

Skills

MS Project

Excel

Communication

Organization

Leadership

Negotiation

Windows skills

Tools

MS Project

Excel

SharePoint

PowerPoint

Job description

Overview

Why Join Servtech, a Roeslein & Associates Company

Roeslein Energy Division is looking to hire for its wholly owned subsidiary, Servtech. As part of an ESOP organization, you share the success you help create while building a long‑term career with a company that invests in its people.

Our teams deliver fit‑for‑purpose oil and gas technology, data center infrastructure, and power generation technology, engineering, and manufacturing solutions from custom design and modular fabrication to rigorous testing, commissioning, automation, and ongoing field services. Your work supports critical infrastructure projects from concept through completion.

A Values Driven, People‑First Culture

We live by a simple but powerful philosophy: Remain Humble. Stay Hungry. Be Happy. That means:

• Working hard and continuously improving
• Treating people with respect and integrity
• Prioritizing safety and quality in everything we do
• Enjoying the work we do—together

Competitive Pay & Comprehensive Benefits

We offer a rewards package designed to support your whole life—at work and at home:

• Employee Stock Ownership Plan (ESOP) and 401(k)
• Medical, dental, vision, and life insurance
• Paid vacation, holidays, and sick leave
• Paid parental leave
• Education and tuition reimbursement
• Bonus opportunities based on company performance

Growth, Development & Career Paths

We believe careers should grow, not stall. Whether you’re early in your career or bring years of experience, we support your development through:

• Mentorship from experienced professional
• Ongoing technical, safety, and leadership training
• Clear pathways for advancement across teams and disciplines
• Tuition and education reimbursement

About the Role

The Project Coordinator supports the planning, documentation, scheduling, and delivery of Servtech projects, ensuring seamless coordination between engineering, manufacturing, clients, and vendors. This role is ideal for an organized professional who thrives in a fast‑paced environment and helps drive projects from kickoff through successful completion.

Responsibilities

What You Will Do (Essential Functions):

• Coordinate project schedules, documentation, and communications to ensure timely execution and delivery of projects.

• Manage project submittals, including approval drawings, long‑lead material lists, change orders, and client deliverables.

• Support project teams with engineering document control, change management, contract documentation, and meeting coordination.

• Coordinate the release and delivery of engineering drawings, materials, and project information to manufacturing teams.

• Maintain project records, schedules, meeting notes, quality documentation, and closeout packages.

• Communicate regularly with clients, vendors, and internal stakeholdersregarding project status, schedules, and deliverables.

• Coordinate shippinglogistics and delivery of completed products to customer sites.

• Track and manage redlines, as‑built drawings, quality control documentation, and project closeout requirements.

• Assist with bid coordination, proposal submissions, kickoff meetings, and project planning activities.

• Develop andmaintain standard operating procedures and project coordination processes.

• Support material procurement activities, including purchased cable management and state‑required project documentation.

• Ensure compliance with company policies, safety standards, and quality requirements, and project procedures.

• Build andmaintain positive customer relationships while addressing issues with professionalism and urgency.

• Monitor project progress and assist in resolving scheduling, documentation, and coordination challenges.

• Performadditional project support and administrative duties as assigned.

Qualifications

What You Bring (Skills, Abilities, Experience):

• At least three years of professional experience in engineering, procurement and manufacturing is required. It is strongly preferred that two (2) years of that experience be as a Project Engineer, Resident Construction Engineer, Project Coordinator, or a related position.
• Demonstrated history of strategic and tactical goal setting and attainment.
• Excellent communication skills, both oral and written, and excellent presentation skills are required.
• Strong organization, leadership, negotiation, and delegation skills are required.
• Must be able to interact effectively and diplomatically with several diverse people, both on an individual basis as well as within group situations.
• Must be able to develop lasting, positive customer relationships based on focusing on customer satisfaction and obtaining the customer's trust.
• Strong financial background including operations budget development, cost control, and capital spending justification is strongly preferred.
• Working knowledge of contract laws, jobsite safety procedures, and purchasing practices.
• Strong analytical and problem‑solving skills are required.
• Exceptional attention to detail.
• Excellent organization and planning skills.
• Ability to effectively learn and acquire new knowledge and skills.
• Computer skills and an in-depth knowledge of Microsoft Windows based programs are required. Specifically, strong skills in using MS Project, Excel, Word, PowerPoint, SharePoint.

Work Environment

Work is performed in an uncontrolled atmosphere. Exposure to harsh conditions—such as dust, fumes, chemicals, hazardous materials, noise, and varying weather and temperatures—for short periods is possible. All employees are required to follow safety standards and wear all personal protective equipment in designated areas.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this position, the employee is regularly required to walk, stand, use hands and fingers, grip, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk and hear. The ability to lift and carry up to 75 lbs. regularly is required. Exposure to moving parts and electricity that require safety protocols.

Build a Career with Ownership and Purpose

If you are looking for meaningful work, strong values, and a company that genuinely invests in your future, Servtech is a place you can grow—professionally and personally.

We are an Equal Opportunity Employer. The job description does not necessarily contain all the actual or essential duties of this position. All job offers are contingent upon passing a drug screen and criminal background check.

This role will be open until filled.

Pay Range

Salary Range: USD $69,729.00/Yr. - USD $87,162.00/Yr.