Project Coordinator

Ampcus Inc; City of White Plains (NY); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health benefits

Job summary

Ampcus Inc. is seeking an IT Project Coordinator to support the management and execution of the Common App program, ensuring timely delivery and adherence to scope. You will coordinate among team members and stakeholders to drive upgrades of enterprise applications and data components.

Responsibilities include scheduling, status reporting, vendor coordination, and UAT facilitation, with reliance on MS Project, Planview, and Procore for project tracking and governance.

Qualifications

• Bachelor's degree in Information Technology, Computer Science, Business, or related field.
• CAPM or PMP or equivalent certification preferred.
• CSM or equivalent Agile certification a plus.
• Strong understanding of project management principles (Agile, Waterfall).
• Experience with cloud platforms (AWS, Azure, Google Cloud).
• Proficient with PMO processes, resource and risk management.
• Excellent communication and stakeholder collaboration skills.

Responsibilities

• Assist in planning, execution, and closing of projects; align with program goals.
• Support vendor management and procurement activities.
• Define project requirements, scope, and objectives with stakeholders.
• Develop and maintain detailed project schedules and status reports.
• Monitor progress and escalate issues to meet timelines.
• Prepare regular status reports for senior management.
• Facilitate communications among team members and stakeholders.
• Assist in project documentation, risk management, and post-project evaluations.
• Assist in UAT to ensure business requirements are met.
• Utilize project management software (MS Project, Planview, Procore) to track performance.
• Ensure adherence to PMO processes and methodologies.

Job description

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Project Overview

We are seeking a highly organized and detail-oriented IT Project Coordinator to join our dynamic team. The IT Project Coordinator will support the management and execution of the Common App program ensuring timely delivery, adherence to project scope, and coordination among team members. This role is pivotal in driving the success of our IT initiatives, which in this program aims to ensure that all identified components, that are key to the operation of the enterprise business applications and data, are upgraded to currently supported versions and End-of-Service and End-of-Life components are replaced.

Job Functions & Responsibilities

• Assist in the planning, execution, and closing of projects, ensuring alignment with organizational and program goals and objectives.
• Support vendor management and procurement activities.
• Liaise with stakeholders to identify and define project requirements, scope, and objectives.
• Develop and maintain detailed project schedules, work plans, and status reports.
• Monitor project progress and handle any issues that arise, escalating as necessary to ensure project timelines are met.
• Prepare and present regular status reports to project stakeholders, including senior management.
• Facilitate effective communication and collaboration among project team members and stakeholders.
• Assist in the preparation of project documentation, including project partnership agreements, risk management plans, and post-project evaluations.
• Facilitate user acceptance testing (UAT) to ensure the application meets business requirements and user expectations.
• Utilize project management software to track project performance, specifically to analyze the successful completion of short and long-term goals.
• Ensure compliance with company policies, procedures, and standards throughout the project lifecycle.
• Assist in budget management and resource allocation for projects.
• Ensure adherence to PMO (Project Management Office) processes and methodologies, providing input to improve and streamline these processes.

Skills

• Strong understanding of project management principles and methodologies (e.g., Agile, Waterfall).
• Strong understanding of the software development lifecycle.
• Proficient in project management software (e.g., MS Project, Planview, Procore).
• Strong analytical and problem-solving abilities.
• Effective communication and interpersonal skills.
• Ability to work both independently and collaboratively in a team environment.
• Capability to handle multiple projects simultaneously and meet tight deadlines.
• Experience with cloud platforms (e.g., AWS, Azure, Google Cloud).
• Ability to facilitate stakeholder meetings and manage stakeholder expectations.
• Capability to conduct training sessions and provide user support.
• Experience in change management and process improvement initiatives.
• Advanced analytical skills to assess project performance, identify trends, and make data-driven decisions.
• Proficiency in PMO processes, including project portfolio management, resource management, and risk management.

Education & Certifications

• Bachelor's degree in Information Technology, Computer Science, Business, or a related field.
• Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) or equivalent certification is preferred.
• Certified ScrumMaster (CSM) or equivalent Agile certification is a plus.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.