Project Coordinator

Actalent; City of Pewaukee (WI); On-site; USD 36,000 - 43,000; Full time

Job summary

Actalent seeks a Project Coordinator to support project managers throughout the full lifecycle of commercial construction projects. You will coordinate documentation, facilitate communication among field teams, subcontractors, vendors, and clients, and ensure accurate tracking of progress and closeout activities.

Based in Pewaukee, WI, this contract-to-hire onsite role emphasizes organization, timely documentation, and collaboration with diverse stakeholders to keep projects on schedule and

Qualifications

• Experience coordinating projects in a commercial construction environment.
• Strong background in construction administration and document control.
• Proficiency with RFIs, submittals, change orders, and project docs.
• Ability to schedule and coordinate meetings with multiple stakeholders.
• Excellent organizational skills with attention to detail.

Responsibilities

• Support project managers in all phases from initiation to closeout.
• Coordinate RFIs, submittals, change orders, and documentation for timely review.
• Facilitate clear communication among field teams, subcontractors, vendors, and clients.
• Maintain organized project records and updates per procedures.
• Track milestones and deliverables; provide status updates to stakeholders.
• Assist with scheduling meetings and coordinating participant availability.
• Manage project closeout packages and ensure timely delivery.
• Support general project administration to maintain efficient operations.

Skills

Project coordination

Construction administration

RFI/submittals/change orders

Meeting scheduling

Documentation accuracy

Effective communication

Education

Associate or Bachelor's degree in construction-related field

Job description

Job Description

The Project Coordinator supports project managers throughout the full lifecycle of commercial construction projects by coordinating documentation, facilitating communication among stakeholders, and ensuring accurate tracking of project progress and closeout activities.

Responsibilities

• Support project managers in all phases of commercial construction projects, from initiation through closeout.

• Coordinate requests for information (RFIs), submittals, change orders, and other project documentation to ensure timely review and approval.

• Facilitate clear and consistent communication between field teams, subcontractors, vendors, and clients to keep all parties aligned on project requirements and timelines.

• Maintain accurate and organized records of project documents, correspondence, and updates in accordance with established procedures.

• Track project progress, milestones, and deliverables, and provide updates to project managers and other stakeholders as needed.

• Assist with scheduling activities, including organizing and scheduling project meetings and coordinating participant availability.

• Manage project closeout packages, ensuring that all required documentation is collected, completed, and delivered on time.

• Support general project administration tasks to help maintain efficient and compliant project operations.

Essential Skills

• Demonstrated experience in project coordination within a commercial construction environment.

• Strong background in construction administration and document control.

• Proficiency in managing RFIs, submittals, change orders, and other project documentation.

• Ability to schedule and coordinate project meetings with multiple stakeholders.

• Excellent organizational skills with a focus on accuracy and attention to detail.

• Effective communication skills to facilitate collaboration among field teams, subcontractors, vendors, and clients.

Additional Skills & Qualifications

• Associate or bachelors degree in a relevant field such as construction management, engineering, business, or a related discipline.

• Experience with project administration processes and procedures.

• Ability to work collaboratively in a fast-paced construction environment and adapt to changing project priorities.

Job Type & Location

This is a Contract to Hire position based out of Pewaukee, WI.

Pay and Benefits

The pay range for this position is $26.44 - $31.25/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Pewaukee,WI.

Application Deadline

This position is anticipated to close on Oct 23, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.