Project Coordinator

RBW; City of Kingston (NY); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health/Dental/Vision Insurance

FSA/HSA options

Birthday Off

Wellness days

EAP

Floating holiday

Parental leave

401(k) company match

Profit-Sharing

EV charging on-site

Discount on RBW products

Job summary

RBW, a contemporary lighting design and manufacturing studio in Kingston, NY, is seeking a Project Coordinator to lead certification activities and support product development projects. You will report to the Project Manager and collaborate with Engineering, Innovation, Operations, and Sales & Marketing.

This role suits detail-oriented professionals who thrive in a regulated technical environment and can drive projects to completion, aligning with RBW's quality and regulatory standards.

Qualifications

• 5+ years of project coordination experience in a technical or manufacturing environment.
• 3+ years of experience in product development or related technical project management.
• Direct experience with regulatory, compliance, or product certification workflows.
• Associate’s degree in Mechanical Engineering, Electrical Engineering, or a related technical/analytical field.
• Ability to work onsite in Kingston, NY at least 4 days per week.

Responsibilities

• Manage end-to-end documentation workflow for certification submissions (tech files, declarations of conformity, test reports).
• Maintain a version-controlled internal directory and keep certification projects on track.
• Coordinate in-house pre-compliance testing for UL, CE, etc., with Design Engineers and labs.
• Manage relationships with external compliance consultants and testing partners.
• Prepare and distribute briefs, specifications, and technical documentation to consultants.
• Establish milestones for Product Enhancement (PE) projects and coordinate across teams across Design, Engineering, Operations, and Sales & Marketing.
• Hold regular project check-ins and drive blockers to resolution.
• Support New Product Development (NPD) projects and report project metrics.
• Ensure all activities are documented per RBW quality and regulatory standards.

Skills

Project coordination

Product development

Regulatory compliance

Documentation management

Stakeholder coordination

Education

Associate’s degree in Mechanical or Electrical Engineering

Bachelor’s degree in Mechanical or Electrical Engineering

Job description

RBW is a contemporary lighting design and manufacturing studio leading the industry in LED fixtures for hospitality and workplace. Our purpose is to realize the unlimited potential of lighting. Through a collaborative process of exploration, discovery ,and improvement with our customers and partners, we craft thoughtful light fixtures. We believe in the power of light to create atmosphere.

About the role

As Project Coordinator, your primary focus will be to lead certification activities for our products across internal teams and external consultants. Your secondary focus will be product development project coordination, supporting Product Enhancement and New Product Development projects.

You will report to the Project Manager and support the Engineering Manager. You will collaborate with cross-functional business units including Innovation, Operations, Finance, and Sales & Marketing. You will foster a culture of recognition and continuous improvement, and support an award-winning product assortment.

This role is ideal for a detail-oriented professional who thrives in a regulated technical environment and can independently drive projects to completion.

What you'll do

Compliance & Certification Project Coordination

• Manage the end-to-end documentation workflow and organization for certification submissions: compile technical files, declarations of conformity, test reports, supporting materials, and maintain a version-controlled internal directory.
• Keep open certification projects on track and proactively maintain ongoing certification renewals.
• Coordinate in-house pre-compliance testing for domestic and international certifications (e.g., UL, CE) with Design Engineers, scheduling lab time, tracking test results, and resolving scheduling conflicts.
• Manage day-to-day relationships with external compliance consultants and testing partners, coordinating deliverables, timelines, and communications.
• Prepare and distribute briefs, specifications, and technical documentation to consultants.
• Evaluate consultant performance on a project basis and contribute feedback to inform future vendor selection decisions.

Product Enhacements & New Product Development Support

• Own project coordination of Product Enhancement (PE) projects (modifications to existing, launched products) from initiation through market release.
• Establish and maintain clear project milestones for each PE project, coordinating workflow across Design, Engineering, Operations, and Sales & Marketing.
• Hold regular project check-ins with key stakeholders and drive swift resolution of blockers.
• Support the Project Manager in coordinating New Product Development (NPD) projects.
• Update and report on project and Innovation Department metrics, as well as the status of active PE and NPD projects.
• Ensure all project activities are thoroughly documented in accordance with RBW's quality and regulatory standards.
• Support risk assessment and design review processes by coordinating scheduling and tracking follow-up action items.

And, because no role at RBW is ever fully contained to a list, you may also be asked to take on other responsibilities that support the team, the work, and our shared goals.

Skills, knowledge and expertise

Requirements

• 5+ years of project coordination experience in a technical or manufacturing environment.
• 3+ years of experience in product development or related technical project management.
• Direct experience with regulatory, compliance, or product certification workflows.
• Associate’s degree in Mechanical Engineering, Electrical Engineering, or a related technical/analytical field
• Ability to work onsite in Kingston, NY at least 4 days per week.

Nice-to-haves

• Bachelor’s degree in Mechanical Engineering, Electrical Engineering, or related technical field.
• 3+ years’ experience specifically within lighting product development.
• Knowledge of lighting industry regulatory & environmental standards (e.g., UL, CE, NOM, IEC, PPWR, POP).
• Working technical knowledge of lighting architecture (LEDs, COBs, PCBs, drivers, control systems, thermal management, photometry).
• Familiarity with common manufacturing processes and materials (machining, casting, injection molding, sheet metal, powder coating, glass blowing/casting).
• Lean Six Sigma certification or experience with formal continuous improvement methodologies.

RBW Benefits Package

As a full-time employee you will be able to participate in our benefit package outlined below. You’ll also have access to awesome perks such as an on-site Fitness Space in our Kingston Factory, fully-stocked snacks and beverage options, great colleagues, and an open, collaborative team environment.

• Health/Dental/Vision Insurance: effective 1st of the month following hire date; low cost premium options
• Flexible Spending Account (FSA) & Health Savings Account (HSA) options
• Your Birthday Off
• 5 Wellness days each year
• Employee Assistance Program (EAP)
• Floating holiday
• RBW Holidays: New Year's Day, Martin Luther King Day, Presidents' Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day & Friday after Thanksgiving, Christmas Day, & additional Christmas Holiday (Christmas Eve, Boxing Day - varies year to year)
• Prorated 12-week paid parental leave
• Adoption Assistance
• 401(k) - 3% company contribution after the first year of employment, regardless of individual contribution
• Profit-Sharing - 5-year vesting (20% a year, qualifies after the first year of employment) Provided there is a strong and profitable year, the company gifts a portion of the profits to the employees in the form of a retirement contribution
• Life/ADD insurance policy, with an option for voluntary additional coverage
• Employer-paid short-term disability coverage
• Monthly EV credit towards electric car charging on premises at Kingston Factory
• Generous Discount on RBW products

Compensation

The salary range for this role is: $85,000 - $105,000 / year

Final compensation is determined by a variety of factors including relevant technical experience, depth of regulatory/compliance knowledge (UL/CE), education, and specialized lighting industry expertise.