Project Coordinator

TRC Talent Solutions; Cary (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

TRC Talent Solutions is seeking a detail-oriented Project Coordinator to support procurement and project management teams on large capital projects in the Cary, NC area. You will handle administrative tasks, document control, project reporting, and procurement coordination throughout the project lifecycle.

You will work closely with project managers, engineers, suppliers, subcontractors, and stakeholders to ensure accurate information, timely documentation, and organized project deliverables.

Qualifications

• Bachelor’s degree or equivalent experience in a relevant field.
• Up to three years supporting capital projects, construction administration, or project controls.
• Experience with project administration systems, electronic RFP tools, purchase orders, or document control platforms preferred.

Responsibilities

• Manage the technical document submittal process across capital projects, including tracking, reviews, approvals, revisions, and outstanding items.
• Maintain document control systems with accurate labeling, storage, and accessibility for stakeholders.
• Enforce strict version and revision control so teams work from current approved documents.
• Track documentation status, follow up on items, and keep review processes on schedule.
• Coordinate documentation between Project Managers, engineers, procurement teams, suppliers, subcontractors, and stakeholders.
• Maintain electronic project files and turnover packages; support project reporting with status updates.

Skills

Strong organisational skills

Excel

Data entry

Relationship building

Education

Bachelor's degree in Engineering, Business Administration, Project Management, Construction Management

Tools

D365

Building Connected

Job description

TRC’s client is a well-established architecture, engineering, construction, and consulting firm that specializes in designing and building facilities for pharmaceutical industries. is seeking a detail-oriented and organized Project Coordinator to support its procurement and project management teams. This role will provide administrative, document control, project reporting, and procurement coordination support throughout the project lifecycle.

About the Role

The Project Coordinator will work closely with project managers, procurement teams, suppliers, subcontractors, and other internal and external stakeholders to maintain accurate project information, track documentation and financial data, and ensure key project activities remain organized and on schedule.

Responsibilities

• Manage the technical document submittal process throughout the lifecycle of a large capital projects, including tracking submissions, reviews, approvals, revisions, and outstanding items.
• Maintain accurate document control systems, ensuring technical documents are properly organized, labeled, stored, and easily accessible to project stakeholders.
• Maintain strict version and revision control, ensuring project teams are working from the most current approved documentation.
• Track technical documentation and submittal status, follow up on outstanding items, and help ensure documentation moves through the review and approval process on schedule.
• Coordinate documentation between Project Managers, engineers, procurement teams, suppliers, subcontractors, and other project stakeholders.
• Maintain electronic project files and support the organization and completion of electronic turnover packages.
• Maintain procurement logs, document trackers, contract files, project records, and other project documentation.
• Support project reporting by providing accurate updates on document status, outstanding items, deadlines, and project deliverables.

Qualifications

• Bachelor’s degree in Engineering, Business Administration, Project Management, Construction Management or equivalent relevant experience is preferred.
• Up to three years of experience supporting capital projects, construction administration, project controls, procurement, or document control in a construction, engineering, design services, life sciences, or other regulated industry environment.
• Experience with project administration systems, electronic RFP tools, purchase order management, document control platforms, and reporting tools is preferred; D365, Building Connected, or similar systems experience is a plus.
• Preferred experience supporting capital projects in life sciences, food and beverage, advanced manufacturing, or other highly regulated industries.

Required Skills

• Strong organizational skills with the ability to prioritize competing deadlines, track action items, and maintain accurate project information.
• Strong Excel, analytical, data entry, and reporting skills, with attention to detail and data accuracy.
• Ability to build effective working relationships with internal project teams, procurement, suppliers, subcontractors, and external clients.
• Possess a passion for quality, compliance, process discipline, and proactive risk identification.

TRC Talent Solutions is proud to be an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex.