Project Coordinator

Massachusetts Bay Transportation Authority (MBTA); Boston (MA); Presencial; USD 60.000 - 85.000; Tempo integral

Resumo da vaga

The Massachusetts Bay Transportation Authority (MBTA) Engineering and Maintenance Administration seeks a detail-oriented Project Coordinator to assist with administrative and financial activities for daily maintenance and installation projects. The role supports four functional areas and reports to the Director of Maintenance Operations and Strategy, coordinating across multiple teams.

Ideal candidates hold a Bachelor's in Engineering, Business, or related field, with 3+ years of project

Qualificações

• Bachelor's degree in Engineering, Business, or a related field required.
• Three years' experience in project administration or coordination supporting a large department.
• Proficiency with MS Word, Excel, Database, CMS, and PeopleSoft applications.
• Working knowledge of navigating and generating data reports in CMMS or similar relational database.
• Effective and efficient written communication skills.
• Ability to provide internal and external customers with courteous service.
• Excellent customer service and conflict resolution skills.
• Valid driver’s license per MBTA policy.

Responsabilidades

• Assist in preparing project reports, status updates, budgets, and charts reflecting progress.
• Participate in continuous improvement initiatives for administrative functions across four Engineering and Maintenance departments.
• Participate in or lead weekly team meetings, maintain action logs, and coordinate project activities across teams.
• Prepare project-related correspondence.
• Coordinate support requests from MBTA departments and external entities; oversee recordkeeping.
• Oversee document control for accurate, organized project records.

Conhecimentos

MS Word

MS Excel

CMS

PeopleSoft

CMMS

Data reporting

Communication

Customer service

Driver's license

Formação

Bachelor's Degree in Engineering, Business, or related field

High School Diploma or GED with 7+ years related experience

Associate degree with 3+ years related experience

Master's degree substitutes for 2 years of general experience

Certification substitutes for 1 year of experience

Ferramentas

CMS

PeopleSoft

Database

CMMS software

Microsoft Office

Descrição da vaga

The Project Coordinator will support the MBTA Engineering and Maintenance directors by assisting with administrative and financial activities related to scheduling, design, planning, material procurement, and budgeting for daily maintenance and installation projects. This position sits within the Engineering and Maintenance Administration department and reports to the Director of Maintenance Operations and Strategy. The department supports four functional areas: Maintenance of Way (MOW – Track), Signals & Communications Maintenance (SCM), Power Systems Maintenance (PSM), and Stations, Facilities & Structures (SFS).

• Assist in preparing project reports, status updates, budgets, and charts that reflect the progress of project activities.
• Participate in continuous improvement initiatives for administrative functions across all four Engineering and Maintenance departments.
• Participate in or lead weekly team meetings, maintain action logs, and coordinate project activities across multiple teams and departments.
• Prepare project-related correspondence.
• Stay current with the MBTA Safety Plan and the responsibilities outlined for this position.
• Coordinate support requests from internal MBTA departments and external entities, and oversee recordkeeping for project and maintenance activities.
• Coordinate all future Project Canvas review activities and oversee document control to ensure accurate, organized, and up-to-date project records.
• Participate in negotiating consultant contracts, professional service amendments, contractor claims, payment invoices, and change orders.
• Organize and maintain effective methods for interpreting, presenting, and communicating project information at internal and external meetings.
• Respond to inquiries from customers, vendors, and co-workers in a courteous and professional manner.
• Assist in managing a workforce by ensuring fair and consistent application of, and strict adherence to, the rules, regulations, collective bargaining agreement (if applicable), and policies of the Authority, including the EEO, Anti-Discrimination and Anti-Harassment, and Anti-Retaliation policies.
• Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
• Perform related duties and projects as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department- or location-specific functions.

Supervision

• None.

• A Bachelor's Degree in Engineering, Business, or a related field from an accredited institution.
• Three (3) years' experience in project administration or coordination duties, supporting a large department or group.
• Proficiency with MS Word, Excel, Database, CMS, and PeopleSoft applications.
• Working knowledge of navigating and generating data reports in a Computerized Maintenance Management System (CMMS) or similar relational database application.
• Effective and efficient written communication skills.
• Ability to provide internal and external customers with a courteous and professional experience.
• Excellent customer service and conflict resolution skills.
• Valid driver’s license in accordance with MBTA policy.

Substitutions

• A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement.
• An associate degree from an accredited institution with an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement.
• A master's degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification or statewide/professional certification in a related field substitutes for one year of experience.