Deputy Director, Asset Information Delivery

Massachusetts Bay Transportation Authority; Boston (MA); On-site; USD 120,000 - 180,000; Full time

Job summary

The Massachusetts Bay Transportation Authority (MBTA) seeks a Deputy Director of Asset Information Delivery to lead the enterprise program for integrating asset information into infrastructure delivery, renewals, and capital investments. You will govern data standards, turnover packages, and lifecycle data across projects, coordinating with Capital Delivery, Engineering, Maintenance and Operations.

You will drive asset information specifications, ensure compliance in contracts and design

Qualifications

• Bachelor’s degree in Engineering, Construction Management, Architecture, IT, Transportation, PM, Business or a related field.
• Five (5) years of professional experience supporting delivery projects, infrastructure programs, engineering, construction, asset management, asset information management, project turnover, or related programs.
• Two (2) years of supervisory, leadership, or large project coordination experience.
• Experience developing or managing technical standards, specifications, turnover requirements, or infrastructure documentation processes.
• Experience coordinating across multiple departments, contractors, consultants, and stakeholders within large infrastructure or transportation environments.
• Experience supporting project closeout, commissioning, turnover, asset inventory, or infrastructure data management activities.
• Familiarity with Enterprise Asset Management Systems (EAMS), infrastructure data management, or asset lifecycle management practices.
• Ability to review technical documents, drawings, specifications, and asset information deliverables.
• Proficiency with Microsoft Office applications including Excel, Word, and PowerPoint.
• Possession of a valid driver’s license without infractions per MBTA policy.

Responsibilities

• Lead the MBTA’s Asset Information Delivery program and asset turnover governance activities.
• Develop, implement, and maintain enterprise asset information specifications, standards, turnover requirements, and asset data delivery processes.
• Serve as the primary authority for Asset Management specifications for MBTA capital projects, infrastructure programs, renewals, and asset replacement initiatives.
• Ensure asset information requirements are incorporated into project specs, contracts, design reviews, turnover packages, and project closeout activities.
• Coordinate with Capital Delivery, Engineering, Maintenance, Operations, project teams, and other MBTA groups to ensure asset information is captured and integrated into MBTA systems.
• Establish and improve processes for capturing asset information in operational work, force account activities, and non-traditional asset renewals.
• Review and approve asset turnover submissions, asset data deliverables, and project closeout documentation for MBTA compliance.
• Identify deficiencies and coordinate corrective actions with project teams, contractors, consultants, and stakeholders.
• Develop and implement enterprise asset data standards, hierarchies, naming conventions, and lifecycle data governance practices.
• Participate in project reviews, commissioning activities, turnover meetings.
• Lead coordination with Asset Information, Planning, and Configuration Engineering teams for lifecycle management objectives.
• Conduct field visits to validate asset information and infrastructure documentation.
• Manage staff, workload priorities, and program initiatives.
• Support continuous improvement of asset governance and data integration processes.
• Enforce Asset Management policies and procedures; respond to emergencies as directed.

Skills

Leadership

Stakeholder coordination

Data governance

Project management

Analytical thinking

Microsoft Office

Education

Bachelor’s degree in Engineering/related field

Tools

MS Office

Enterprise Asset Management System (EAMS)

GIS

Job description

In line with 49 CFR 625, 630, and 673 requirements, the Deputy Director of Asset Information Delivery leads the MBTA’s enterprise program for integrating asset information requirements into infrastructure delivery, asset renewals, and capital investment activities. This role is responsible for establishing how asset information associated with new, renewed, replaced, or modified infrastructure is identified, governed, validated, and incorporated into the Authority’s Enterprise Asset Management System (EAMS).

The Deputy Director oversees the development and implementation of standards, specifications, workflows, and governance processes associated with asset information turnover across capital projects, operational programs, maintenance activities, and other infrastructure delivery initiatives. This includes ensuring that asset data, documentation, hierarchy structures, and lifecycle information are consistently delivered in accordance with MBTA asset management requirements.

This role serves as the primary coordination point between Asset Management, Capital Delivery, Engineering, Maintenance, Operations, contractors/vendors, EAM system administration teams, and other MBTA groups supporting capital improvement activities. The position also supports the continued maturation of enterprise asset lifecycle governance by developing processes that improve how asset information is captured from both traditional capital projects and operational renewal activities across the Authority.

• Lead the MBTA’s Asset Information Delivery (AID) program and associated asset turnover governance activities.
• Develop, implement, and maintain enterprise asset information specifications, standards, turnover requirements, and asset data delivery processes.
• Serve as the primary authority for Asset Management specifications associated with MBTA capital projects, infrastructure programs, renewals, and asset replacement initiatives.
• Ensure asset information requirements are incorporated into project specifications, contracts, design reviews, turnover packages, and project closeout activities.
• Collaborate and coordinate with Capital Delivery, Engineering, Maintenance, Operations, project teams, and other MBTA groups supporting asset renewals, and capital improvement activities to ensure asset information is accurately captured and integrated into MBTA systems.
• Establish and improve processes for capturing asset information associated with operational work, force account activities, state-of-good-repair programs, and non-traditional asset renewals.
• Review and approve asset turnover submissions, asset data deliverables, and project closeout documentation for compliance with MBTA requirements.
• Identify deficiencies, gaps, and non-compliant asset information submissions and coordinate corrective actions with project teams, contractors, consultants, and stakeholders.
• Develop and implement enterprise asset data standards, asset hierarchies, naming conventions, and lifecycle data governance practices.
• Participate in project reviews, commissioning activities, substantial completion reviews, and project turnover meetings.
• Lead efforts in coordination with Asset Information, Planning, and Configuration Engineering teams to support enterprise asset lifecycle management objectives.
• Conduct field visits to validate asset information, condition assessments, and infrastructure documentation.
• Manage staff, workload priorities, and program initiatives
• Support continuous improvement of MBTA asset information governance, turnover, and lifecycle data integration processes.
• Enforce Asset Management department policies and procedures in accordance with MBTA manuals.
• Respond or report to work as directed by supervisory personnel for emergencies, extreme weather conditions, or any other abnormal conditions that impair service or the safety of service, twenty-four (24) hours per day, seven (7) days per week.
• Perform related duties and projects as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

Supervision

• Direct supervision of Managers, Analysts, Coordinators, interns, and other personnel supporting Asset Information Delivery activities.

• A Bachelor's Degree from an accredited institution in Engineering, Construction Management, Architecture, Information Technology, Transportation, Project Management, Business, or a related field.
• Five (5) years of professional experience supporting delivery projects, infrastructure programs, engineering, construction, asset management, asset information management, project turnover, or related programs.
• Two (2) years of supervisory, leadership, or large project coordination experience.
• Experience developing or managing technical standards, specifications, turnover requirements, or infrastructure documentation processes.
• Experience coordinating across multiple departments, contractors, consultants, and stakeholders within large infrastructure or transportation environments.
• Experience supporting project closeout, commissioning, turnover, asset inventory, or infrastructure data management activities.
• Familiarity with Enterprise Asset Management Systems (EAMS), infrastructure data management, or asset lifecycle management practices.
• Ability to review technical documents, drawings, specifications, and asset information deliverables.
• Proficiency with Microsoft Office applications including Excel, Word, and PowerPoint.
• Possession of a valid driver's license without infractions per MBTA policy.
• Have the ability to work any shifts and/or locations assigned or directed.
• Be available to work twenty-four (24) hours per day, seven (7) days per week, 365 days per year.
• Have the ability to supervise and work effectively with a diverse workforce.

Substitutions

• A high school diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor’s degree requirement.
• An associate’s degree from an accredited institution and an additional three (3) years of directly related experience substitutes for the bachelor’s degree requirement.
• A master’s degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one (1) year of experience.

• Experience working in transit, railroad, transportation, infrastructure, engineering, construction, maintenance, or capital delivery environments.
• Experience supporting asset turnover, commissioning, project closeout, BIM/GIS integration, or asset information delivery programs.
• Familiarity with asset management standards, infrastructure specifications, or lifecycle data governance practices.
• Familiarity with Enterprise Asset Management Systems (EAMS), GIS platforms, BIM processes, or infrastructure data integration systems.