Project Coordinator

Massachusetts General Hospital; Boston (MA); Hybrid; USD 28,000 - 39,000; Full time

Job summary

Mass General Brigham's Massachusetts Eye and Ear Infirmary is seeking a Project Coordinator to coordinate project activities, manage documentation, and facilitate communication to ensure successful execution.

You will track schedules, budgets, and reporting, plan meetings, and keep stakeholders informed. Hybrid work with 40 hours weekly at 243-245 Charles Street, Boston, MA, with a focus on timely delivery.

Qualifications

• High School Diploma or equivalent required; Associate's Degree preferred.
• Can this role accept experience in lieu of a degree? No.
• Experience in project support or administrative roles 0-1 year required.

Responsibilities

• Maintains and monitors project plans, project schedules, work hours, budgets, and expenditures.
• Organize, attend, and participate in stakeholder meetings.
• Documents and follows up on important actions and decisions from meetings.
• Prepares necessary presentation materials for meetings.
• Ensures project deadlines are met.
• Ensures projects adhere to frameworks and all documentation is maintained for each project.
• Assess project risks and issues and provide solutions where applicable.
• Create a project management calendar to fulfill each goal and objective.

Skills

Project management

Business administration

Verbal communication

Written communication

Presentation skills

Microsoft Office

Word

Excel

Outlook

Education

High School Diploma

Associate's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Site: Massachusetts Eye and Ear Infirmary

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Responsible for coordinating project activities, managing documentation, and facilitating communication among team members to ensure the successful execution of projects. Tracks and ensures the schedule, budget, and details of project tasks are well organized. Organizes reporting, plans meetings, and provides updates to project managers. Does this position require Patient Care?

Essential Functions

• Maintains and monitors project plans, project schedules, work hours, budgets, and expenditures.


• Organize, attend, and participate in stakeholder meetings.


• Documents and follows up on important actions and decisions from meetings.


• Prepares necessary presentation materials for meetings.


• Ensures project deadlines are met.


• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.


• Assess project risks and issues and provide solutions where applicable.


• Create a project management calendar to fulfill each goal and objective.

Qualifications

Education High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred. Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Project support or administrative experience 0-1 year required.

Knowledge, Skills and Abilities

• Knowledgeable of basic business administrative principles and project management best practices.


• Exceptional verbal, written, and presentation skills.


• Ability to work effectively both independently and as part of a team.


• Competency in Microsoft applications including Word, Excel, and Outlook.


• Ability to work on tight deadlines.


• Knowledge of file management and other administrative procedures.

Additional Job Details (if applicable)

Remote Type

Hybrid

Work Location

243-245 Charles Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$19.81 - $28.30/Hourly

Grade

3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

5110 Massachusetts Eye and Ear Infirmary is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership \"looks like\" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.