Project Coordinator

IL Corn; Bloomington (IL); On-site; USD 42,000 - 56,000; Full time

Job summary

IL Corn seeks a Project Coordinator to support program Directors by handling administrative, operational, and program-related tasks across the organization. This role ensures efficient operations by coordinating routine administrative functions, assisting with data management and analysis, arranging procurement, and supporting events and communications.

The ideal candidate will have an associate or bachelor’s degree and at least one year of administrative experience, with strong organizational

Qualifications

• Associate or Bachelor's degree in related field (business, communications, agriculture).
• 1+ year of administrative, office, customer service; internships or college experience could qualify.
• Strong organizational skills with attention to detail.
• Proficiency with Microsoft Office and data entry accuracy.
• Excellent written and verbal communication across channels.
• Ability to work collaboratively across multiple departments.
• Ability to learn new software, databases, and processes.
• Experience supporting programs, events, procurement, and data management is a plus.

Responsibilities

• Provide general administrative support to IL Corn staff and cover for the Administrative Assistant.
• Support membership data entry, reporting, and analysis for Grassroots and Membership.
• Assist with policy survey data entry, organization, and analysis.
• Assist Communications with inventory management, procurement, proofreading, and formatting.
• Assist with trade team event planning and coordination for exports and logistics.
• Administer the IL Corn cover crop program with the Director of Conservation and Stewardship.
• Help plan and coordinate organizational events including Cornbelters, Farm Progress Show, and NCGA President's Reception.
• Assist with AV setup and coordination for internal and external groups.
• Manage the IL Corn vehicle fleet list and pool vehicle reservations.
• Assist Accounting with refunds, AR follow-ups, and database management for board motions.
• Provide cross-functional support on special projects as needed.

Skills

Strong organizational skills

Attention to detail

Written and verbal communication

Team collaboration

Data entry and analysis

Education

Associate or Bachelor's degree in related field (business, communications, agriculture)

Tools

Microsoft Office

Job description

Job purpose

The Project Coordinator works to support program Directors to execute projects for IL Corn. The purpose of this position is to provide administrative, operational, and program support across IL Corn, helping ensure the organization's teams, programs, events, and communications operate efficiently and effectively. This role serves as a key resource for staff by coordinating routine administrative functions, supporting data management and analysis, assisting with procurement and event planning, and providing backup administrative coverage as needed.

Duties and responsibilities

• Provide general administrative support to IL Corn staff, including answering incoming calls, coordinating mailings, procuring supplies, and providing backup coverage for the Administrative Assistant.
• Support the Grassroots and Membership Manager with membership data entry, reporting, and analysis.
• Assist with policy survey data entry, organization, and analysis.
• Assist the Communications Team with inventory management, procurement, proofreading, formatting, and other administrative needs.
• Assist the Director of Exports and Logistics with trade team event planning and coordination.
• Assist the Director of Conservation and Stewardship with administration of the IL Corn cover crop program.
• Assist with planning and coordination of organizational events, including Cornbelters, Farm Progress Show, and the NCGA President's Reception.
• Assist the Director of Operations with AV setup and coordination for internal and external groups.
• Manage the IL Corn vehicle fleet list, including pool vehicle reservations
• Assist the Accounting Team with processing refund requests during busy times
• Assist the Accounting Team with accounts receivable follow-ups
• Assist the Accounting Team with database management for new board motions
• Provide cross-functional support to IL Corn staff on special projects and other duties as assigned.

Minimum Qualifications

• Associate or Bachelor's degree in related field such as business, communications, agriculture
• 1+ year of administrative, office, customer service; relevant internship or college experience could qualify
• Strong organizational skills
• Proficiency with Microsoft Office, including the ability to enter, organize, and maintain data accurately
• Strong attention to detail
• Effective written and verbal communication skills, including professional phone, email and interpersonal communication
• Ability to work collaboratively across multiple departments
• Ability to learn new software, databases, processes, and industry-specific terminology

Preferred Qualifications

• Understanding of the Illinois ag industry

Physical requirements

This position is in an office/desk environment and requires long periods of time in a sitting position.

This position requires occasional domestic travel.

Behavioral Expectations:

• Represents Illinois Corn positively, professionally, courteously and effectively.
• Assists or takes on new tasks to help Illinois Corn achieve its mission.
• Maintains confidentiality regarding personnel and organizational information.
• Shows sensitivity and respect for the cultural and ethnic diversity of members, staff and other community members and groups.
• Models Illinois Corn's Code of Ethics at all times.
• Outgoing personality with the exceptional ability to relate to many different personalities in a diplomatic but influential manner.
• A high level of understanding/interest in the political process.
• Possess a team player attitude with board and staff to enhance Illinois Corn's advocacy efforts.