Project Coordinator

Dynamic Engineering Consultants, PC; Belmar (NJ); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Paid time off

Job summary

Dynamic Engineering is seeking a Project Coordinator to handle essential office duties, project tracking, and client support. You will liaise with clients, prepare hearings, arrange travel, and assist with proposals and billing, ensuring smooth operations across projects.

The role requires at least a high school diploma and 2+ years in an office environment, with strong MS Office skills and excellent communication.

Qualifications

• High School Diploma required.
• Associate’s or Bachelor’s degree preferred.
• 2+ years in an office/administrative role.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Well-organized and highly motivated.
• Excellent written and oral communication skills.
• Excellent customer service skills.
• Self-starter able to work independently and with a team.

Responsibilities

• Serve as project contact for selected clients.
• Coordinate meetings with clients, agencies and stakeholders.
• Arrange travel (airfare, hotels, vehicles) and prepare itineraries.
• Prepare agendas and meeting minutes; compile documents.
• Review and process invoices and proposals; assist with billing.
• Maintain project tracking forms/reports and client communications.
• Prepare hearing summaries and maintain project submissions with staff.

Skills

Office administration

Microsoft Office

Written & verbal communication

Customer service

Independence & teamwork

Education

High School Diploma

Associate/Bachelor preferred

Tools

Microsoft Office Suite

Job description

Dynamic Engineering is a nationally recognized multidisciplinary consulting firm providing engineering, surveying, environmental, planning, landscape architecture, traffic engineering, and related consulting services throughout the United States.

What began as a small engineering firm has grown into a family of companies with more than 400 professionals serving commercial, residential, industrial, institutional, and public-sector clients across a broad geographic footprint. Dynamic combines local expertise with the resources and capabilities of a growing national organization.

Founded on the belief that a strong culture drives exceptional performance, we remain committed to fostering collaboration, accountability, innovation, and professional growth while providing employees with meaningful opportunities to contribute, develop, and make an impact.

The Project Coordinator performs various administrative and office support activities for the office, in general, and serves as lead Assistant for selected client(s). The position includes project tracking; project follow-up; preparing submissions to agencies; arranging meetings/travel; preparing materials for hearings; assisting with proposals, subcontractor invoice review, billing; filing and other general office support, as required.

General

• Serve as a project contact for selected client(s)
• Direct project matters, as necessary, to technical staff
• Review and act upon all incoming mail
• Assist in filing
• General project and client support

Travel

• Assist in arranging travel (airfare, hotel, vehicles)
• Prepare itinerary
• Coordinate travel with client(s)

Meetings

• Coordinate meetings with clients, agencies and other stakeholders
• Receive all visitors
• Prepare agendas
• Compile documents for meetings - plans, reports, letters, etc.
• Prepare meeting minutes

Hearings

• Compile and organize plans, reports, letters, exhibits and other documents
• Coordinate with attorney, municipalities and other participants
• Obtain review letters
• Review letters to identify action items
• Prepare hearing summary

Financial

• Prepare proposals
• Coordinate and follow-up with subcontractors on proposal language/pricing
• Review all subconsultant/subcontractor invoices against approved proposals
• Organize, distribute and follow-up on billing to Project Managers
• Review billing

Projects/Deliverables

• Coordinate project submissions with technical and administrative staff
• Complete project tracking forms/reports with technical staff
• Communicate with clients on job status, as needed
• Follow-up with agencies as necessary on project review status
• High School Diploma required. Associate’s Degree and/or Bachelor’s Degree preferred
• 2+ years’ experience in an office environment/administrative role required
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint
• Well-organized and highly motivated
• Excellent written and oral communication skills
• Excellent customer service skills
• Self-starter who can work independently and with team members

At Dynamic, we believe great careers are built through meaningful work, continuous growth, and strong relationships. Whether you're launching your career or bringing years of experience, you'll have the opportunity to collaborate with talented professionals, contribute to impactful projects, and play a meaningful role in our continued success.

Dynamic Offers

• Competitive compensation and annual incentive opportunities
• Comprehensive benefits, including medical, dental, vision, disability, life insurance, and a 401(k) plan with company match
• Paid time off, company holidays, and family support benefits
• Professional development, continuing education, and credential support

Employee Assistance Program (EAP) and wellness resources

Opportunities to collaborate across disciplines and contribute to meaningful projects

Direct access to experienced leaders and exposure to strategic business initiatives

A collaborative, entrepreneurial culture that encourages innovation, accountability, and long-term career growth

Meaningful responsibility and the opportunity to make an impact from day one

We are committed to fostering a workplace where all employees are treated with dignity, fairness, and respect. We believe diverse perspectives, experiences, and backgrounds strengthen our organization, improve decision-making, and help us better serve our employees, clients, and communities.

As an Equal Opportunity Employer, employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other status protected by applicable law.

The salary range for this position is $29-$36/ hr. The posted salary range reflects the anticipated hiring range for the position at the time of posting. Starting compensation will be determined based on an individual's qualifications, experience, skills, and other job-related factors. We encourage qualified candidates to explore the opportunity and discuss how their experience aligns with the role.