Project Coordinator

Texas Research Institute Austin, Inc.; Austin, Northern (TX, KY); Hybrid; USD 52.000 - 70.000; Vollzeit

Zusammenfassung

TRI Environmental Group is seeking a Project Coordinator to support Austin laboratory operations. You will coordinate testing workflows, manage project records, and keep clients informed with regular status updates.

The role is client-facing, detail-heavy, and requires strong communication and organizational skills. Responsibilities include maintaining files, coordinating scheduling across departments, assisting with lab reports, and ensuring QA/QC documentation and ERP/LIMS data accuracy.

Qualifikationen

• 4+ years in project coordination or related roles.
• Comfortable making outbound client calls.
• Experience in laboratory operations preferred.
• Ability to coordinate across multiple departments.
• Strong written and verbal communication skills.
• Proficient with ERP or LIMS systems.

Aufgaben

• Coordinate laboratory testing workflows and track active projects.
• Maintain accurate project files and client records.
• Provide clients with status updates on testing and processing.
• Plan daily workflow handoffs between departments.
• Assist with preparation and release of laboratory reports.
• Participate in rotating Saturday schedule for results review (approx every 4–6 weeks).

Kenntnisse

Outbound calls

Client coordination

Lab ops experience

Multi-department collaboration

Organizational skills

Written and verbal communication

Attention to detail

ERP or LIMS systems

Tools

ERP systems

LIMS systems

Databases

Spreadsheets

Jobbeschreibung

Description

TRI Environmental Group (TRI) is an independent laboratory testing, research, and information management company serving the environmental, geotechnical, and earthen infrastructure industries. The Project Coordinator coordinates laboratory testing workflows and provides administrative support at TRI’s Austin laboratory after scope and authorization are established. Client outreach is part of the job: regular outbound calls and emails to active, past, and dormant accounts. The work is client-facing and detail-heavy: the coordinator tracks active jobs, keeps project records straight, and keeps clients informed.

Project Coordination & Operations Support

• Maintain accurate project files, records, and sample information after project approval.
• Confirm receipt of approved work orders and coordinate internal project setup for laboratory testing.
• Track active projects as they progress through testing workflows.
• Partner with laboratory, client services, and administrative teams to keep priorities aligned and work moving efficiently.
• Help prioritize tasks and monitor deadlines across multiple active jobs.

Client Communication

• Provide clients with factual status updates regarding testing and laboratory processing stages, following established procedures.
• Make regular outbound calls and emails to active, past, and dormant client accounts.
• Re-engage inactive client relationships and follow up on open quotes, proposals, and potential testing needs.
• Identify potential new opportunities and communicate them to laboratory or management staff for scoping and authorization.

Workflow & Logistics Management

• Coordinate daily workflow handoffs between departments to support efficient turnaround times.
• Support scheduling priorities to keep laboratory production on track.
• Identify and document scheduling or workflow issues that could affect testing or reporting and communicate solutions internally.
• Coordinate information between clients, laboratory personnel, and internal staff as needed.

Documentation & Reporting

• Assist with preparation and release of laboratory reports.
• Prepare, review, and organize project documentation.
• Enter, review, and reconcile data in the ERP and LIMS systems.
• Support QA/QC documentation, accreditation compliance, and traceability of client deliverables.
• Verify consistency between reports, project documentation, and laboratory records.

Schedule Requirements

• Full-time position.
• Participation in a rotating Saturday schedule is required approximately once every 4–6 weeks (2–4 hours reviewing and distributing laboratory results).

Requirements

What We’re Looking For

• 4+ years of relevant experience preferred in project coordination, inside sales, administrative support, or related roles.
• Comfortable making outbound client calls; outreach to inactive accounts is a regular part of the job
• Experience in laboratory operations is preferred but not required.
• Proven ability to work effectively with multiple departments and stakeholders in a team-driven environment.
• Strong organizational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Comfortable working in databases, spreadsheets, ERP systems, or similar software.
• Experience with ERP or LIMS systems

TRI Environmental, Inc.is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status. All individuals, regardless of personal characteristics, are encouraged to apply