Project Coordinator

TDIndustries, Inc.; Austin (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

TDIndustries in Texas seeks an experienced Project Coordinator to provide administrative support to projects, teams, and key stakeholders, ensuring operations align with company standards.

You will coordinate the project pipeline and assignments, manage confidential information, produce timely status reports, maintain document control, and assist with logs and closeout documentation.

Qualifications

• 5+ years of experience in project coordination or related field.
• Proficiency in Microsoft Suite, including Outlook, Word, PowerPoint, OneNote, and Excel.
• Excellent organizational and multitasking ability.
• Team player.
• Strong attention to detail.

Responsibilities

• Provides administrative project support, coordinating with team members and stakeholders.
• Coordinates the project pipeline and assignments with confidentiality and professionalism.
• Delivers timely project status and performance reports and maintains effective communication for reports.
• Serves as liaison among contractor, sub-contractor, and field partners regarding documents and updates.
• Maintains document control, archiving, and imaging; prepares closeout manuals and required documentation.
• Assists with change order logs, equipment logs, submittal logs, RFIs and related logs.
• Other duties as required.

Skills

Project coordination

Team collaboration

Attention to detail

Multitasking

Time management

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft OneNote

Microsoft Excel

Job description

Job Summary

Provides administrative support to projects, project team, and key stakeholders to ensure efficient project operations and support. Ensures policies and procedures are followed in alignment with company standards. Coordinates the flow of communications, business, tracking and status of project processes.

Essential Duties

• Proactively supports work processes and office functions, collaborating with team members to address issues and ensure smooth project implementation. Provides administrative project support, identifying and resolving issues in coordination with key stakeholders.
• Coordinates the project pipeline and assignments. Handles project information and/or potential changes in a confidential and professional manner. Responsible for a high level of customer service. Utilizes feedback to make continuous improvements.
• Delivers timely and precise project status and performance reports, ensuring accuracy in plan revisions, change notices, and other project-related reports. Maintains effective communication channels for routine and ad hoc reporting requirements.
• Serves as liason between contractor, sub-contractor, and Field Partners (e.g. Superintendent and Foreman) regarding approved or updated submittals, drawings and other contract documents. Manages various aspects of document control to include document archiving and imaging.
• Prepares Operations, Maintenance, and Warranty manuals and other required closeout documentation. Submits manuals and documentation to the General Contractor for approval.
• May assist with managing and creating change order logs, equipment logs, submittal logs, RFI logs, and other project-related logs.
• Other duties as required.

Minimum Requirements

A High School diploma or GED is required. Bachelor’s degree in Business Administration or related field is preferred.

Bachelor’s degree in Business Administration or related field is preferred.

5+ years of experience in project coordination or related field.

Must have demonstrated proficiency in Microsoft Suite, including Outlook, Word, PowerPoint, OneNote, and Excel, showcasing strong technological skills essential for effective project coordination.

Excellent organizational and multitasking ability.

Team player.

Strong attention to detail.

Grow Your Career with TDIndustries

Founded in 1946, TDIndustries is a premier, employee-owned Mechanical, Electrical, and Plumbing (MEP) company delivering full-lifecycle building solutions - from design and construction to service and facilities maintenance. We power critical environments like hospitals, schools, data centers, stadiums, and commercial buildings across Texas and the Southwest.

Our Partners (employees) are the core of our success. As an employee-owned company, you have a voice, a stake, and a clear path to grow. Recognized by FORTUNE Magazine as a "100 Best Company to Work For," we invest in top training, career development, and a culture built on trust and servant leadership.

Join a growing team where your skills matter, and your future is built to last.

At TDIndustries, we believe opportunity should be built - and shared - by all. Whether you work with tools or technology, in the field or the office, we hire and grow people based on skill, potential, and integrity - never labels. We value the diverse paths that bring people to our team and welcome Partners of all backgrounds, including differences in race, color, religion, sex, gender identity or expression, sexual orientation, age, ability, military service, and more. What matters most is how we work together to build excellence.