Project Coordinator

BCD Travel; Atlanta (GA); Hybrid; USD 53,000 - 55,000; Full time

Benefits offered by this job

Flexible Working

Room to Grow

Everyone has a voice

Make your move

Healthcare benefits

Job summary

BCD Meetings & Events (BCD M&E) is seeking a Project Coordinator to support Life Sciences meetings in a fast-paced, regulated environment. You will work closely with a Project Manager to help power registration, attendee communications, travel coordination, and onsite materials.

This role rewards organization, attention to detail, and collaboration across cross-functional teams. Candidates should have a bachelor’s degree and experience with event platforms like Cvent, plus strong data and

Qualifications

• Bachelor’s degree in a relevant field.
• Experience in event planning or project coordination preferred.
• Experience with Cvent or similar event data platforms.
• Ability to manage attendee communications and registrations.
• Ability to handle sensitive information with discretion.

Responsibilities

• Support life sciences meetings in a regulated environment.
• Assist with registration, attendee communications, and travel coordination.
• Coordinate onsite materials and logistics.
• Collaborate with Project Manager and cross-functional teams.

Skills

Organization

Compliance

Attendee communications

Registration workflows

Travel coordination

Relationship building

Education

Bachelor's degree

Tools

Cvent

Excel

Job description

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E's team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can't guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at bcdme.com/careers

About the Role

Love keeping moving pieces organized and making events come to life? As a Project Coordinator at BCD M&E, you'll support Life Sciences meetings in a fast-paced, highly regulated environment where details, deadlines, and compliance really matter. You'll partner closely with a Project Manager to help power everything from registration and attendee communications to travel coordination and onsite materials. It's a great fit for someone who enjoys structured work, cross-functional collaboration, and making every program run smoothly.

You're Good At

• Staying organized across multiple meetings, timelines, and deliverables without losing sight of the details.


• Working in a compliance-focused Life Sciences environment where accuracy, documentation, and process matter.


• Managing attendee communications, registration workflows, and data within tools like Cvent and Excel.


• Coordinating HCP travel and logistics while handling sensitive information with care and professionalism.


• Building strong relationships with teammates, clients, and partners while keeping projects moving forward.

You Might Also Have

• Experience in event planning, registration, or project coordination.


• Familiarity with Life Sciences meetings, HCP attendee management, or other highly regulated programs.


• Working knowledge of Cvent or other event and data management platforms.


• A bachelor's degree and a passion for growing your career in meetings and events.


• A positive, team-first mindset and a genuine love for supporting others.

You Should Know

• Regular, dependable working hours are expected, with flexibility to manage deadlines and support meetings in various stages of the planning process.

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E's global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career - there's always room to move.

We've got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We're positive. You'll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

Travel requirements for this role are as follows:Less than 25%

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Project Coordinator is between $52,500 - $55,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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