Project Coordinator

Summit7; Alabama; Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits (BCBS)

Dental benefits (Ameritas)

Vision benefits (VSP)

401k with company matching

10 days vacation

7 days sick time

Bonuses via certifications plan

Job summary

Summit 7 Systems, Inc. is seeking a detail-oriented Project Coordinator to manage key administrative tasks and client projects. You will handle client communication, pre-execution documentation, and milestone tracking, with potential promotion to Project Manager after PMP designation and strong performance.

The role involves coordinating schedules, ensuring deadlines, and preparing presentation-ready reports for leadership. Candidates must be U.S.

Qualifications

• Ability to assess priorities and operate flexibly to meet team needs.
• Strong analytic and written communication skills for interaction with management.
• Attention to detail and comfort with financial data.
• Ability to work independently and prioritize based on management needs.
• Experience with project management tools (Trello, Visio, Project Professional, SharePoint, Office 2013).
• U.S. citizenship and ability to pass extensive background check.

Responsibilities

• Coordinate project/program schedules for the Professional Services team and understand impacts to each project based on resource availability.
• Oversee all aspects of projects, set deadlines, assign responsibilities, monitor and summarize progress.

Skills

Trello

Visio

Project Professional

SharePoint

Office 2013 Suite

Web Conferencing software

Tools

Trello

Visio

Project Professional

SharePoint

Office 2013 Suite

Web Conferencing software

Job description

Salary*: $60,000 - $75,000

*Dependent upon qualifications

This position requires U. S. citizenship and the ability to successfully pass an in-depth background check.

Summit 7 is here to rise above the ordinary. The work we do here goes far beyond day-to-day projects - it further protects the US defense industrial base from cyber threats, fosters thought leadership, and creates growth opportunities. Our support staff, sales team and technicians are all coming together to make a difference. We also recognize that you're a person with life beyond work, that's why we invest in these meaningful health and welfare benefits:

• Excellent health benefits from BCBS
• Smile brighter with Ameritas dental benefits
• See into the future with our luxurious VSP vision benefits
• Prepare for the long-haul courtesy of our 401k with company matching
• 10 days' vacation, 7 days sick time
• Bonuses and salary increase potential via our certifications plan

We do cool work here, defying expectations by simply being who we are - each of us makes an impact.

Job Summary:

The Project Coordinator manages key administrative tasks along with client projects. Administrative responsibilities include client communication, pre-execution project documentation, and project-based milestone tracking. Project management responsibilities include the coordination and completion of projects on time within budget and scope. Project Coordinator will be responsible for performing duties under minimal supervision and will be required to provide reports to Director of Program Management and VP of Professional Services. Project Coordinators have the opportunity to be promoted to a Project Manager based on successful completion of the PMP designation and satisfactory work performance.

Essential Functions:

• Coordinates project/program schedules for the Professional Services team and understands the impacts to each project based on resource availability
• Oversee all aspects of projects. Set deadlines, assign responsibilities while monitoring and summarizing progress of project.

Responsibilities include, but is not limited to:

• Provides regular updates to the Director of Program Management, VP of Professional Services and to the Managing Consultants on key tasks and issues
• Attends and documents weekly project management meetings and ensures all documents and presentations are ready for review in a timely manner
• Understands the various organizations involved in the project and their interests
• Develops and maintains effective relationships with project team members, senior leadership, and stakeholders
• Independently tracks and completes tasks and follows up on open items
• Responds proactively to requests for information from within the organization, clients, and other key stakeholders
• Documents and maintains records of current project plans, schedules, travel, and other administrative functions
• Prepares and designs presentation-ready project reports using graphics and desktop publishing software; integrates word processing and spreadsheet files into reports. Prepares slides, overheads, and handouts for presentations or reports
• Coordinates conference calls and meetings; records meeting minutes as needed or follows up on and reviews meeting minutes recorded by another team member.
• Other duties as assigned

Job Specifications

Required

• Ability to assess priorities and operate in a flexible manner in order to meet the dynamic needs of the team
• Strong analytic and communication (oral and written) skills necessary to interact with all levels of management
• Attention to and precision with detail, comfort with financial data
• Ability to work independently and process quickly while prioritizing work activities based on management's needs
• Demonstrated experience in using computer-based tools including Trello, Visio, Project Professional, SharePoint, Office 2013 Suite, Web Conferencing software
• All candidates MUST BE a U.S. citizen with the ability to pass an extensive background check. Proof of citizenship and eligibility to work must be provided immediately upon hire. Failure to provide required documents will be cause for termination of employment until such time that the documents are provided.

Optional / Desired

• Intentions of acquiring a PMP
• Individual with energetic, can-do approach to work, seeks out additional work and recommends ways to improve upon current activities
• Background in an IT or Consulting organization
• Prioritize client communication and respond quickly
• Basic understanding of information technology design and development

Work Conditions

Work is typically performed in an office environment. Must be able to remain in a stationary position for extended periods of time. The person in this position may need to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. May occasionally need to position self to maintain computers, including under the desks and in the server closet. The person in this position frequently communicates with employees and clients. Must be able to exchange accurate information in these solutions.

Summit 7 Systems, Inc. is an equal opportunity/ affirmative action employer and an alcohol and drug free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Summit 7 Systems requires background checks. Any offer of employment is contingent upon the results of a reference/background check. We are a drug and alcohol-free workplace and require pre-employment drug screening.