Project Coordination Specialist

CACI International; Norco (CA); On-site; USD 54,000 - 60,000; Full time

Job summary

CACI International in Norco, CA is seeking a Project Coordinator to support daily operations and project execution within our government-focused team. You will act as the operational heartbeat, facilitating meetings, tracking actions, and ensuring continuity across projects.

The ideal candidate is highly organized, proficient with Microsoft 365 apps (Lists, Planner, Teams, OneNote, Word, Excel, Outlook) and experienced with Jira/Confluence.

Qualifications

• 2 to 5+ years of experience in project coordination or related operations.
• Advanced digital literacy with Microsoft 365 suite.
• Proven ability to host meetings, share screens, and produce briefs/minutes.

Responsibilities

• Facilitate meetings and live presentations with diverse stakeholders.
• Prepare agendas, schedule sessions, and host virtual and on-site meetings.
• Navigate project files and dashboards live while presenting, using MS tools.
• Capture and distribute comprehensive meeting minutes, action items, and key decisions.
• Track action items and deadlines; follow up with assignees to drive tasks to completion.
• Monitor project lifecycles with tools like MS Planner, MS Lists, and Jira.
• Identify bottlenecks and escalate to leadership when needed.
• Gather data from multiple sources (Lists, Excel, Confluence, OneNote) to support reporting.
• Document workflows and SOPs; manage central division calendar for data consistency.
• Assist Division/Branch Managers with ad-hoc operations and data requests.

Skills

Microsoft Lists

Microsoft Planner

Microsoft Teams

OneNote

Word

Excel

Outlook

Tools

Jira

Confluence

Job description

Job Title: Project Coordination Specialist

Job Category: Service Contract Act

Time Type: Full time

Minimum Clearance Required to Start: Secret

Employee Type: Regular

Percentage of Travel Required: Up to 10%

Type of Travel: Continental US

* * *

The Opportunity:

Are you a highly organized, proactive professional with a passion for execution and a drive to take initiative? CACI is seeking a Project Coordinator to support critical daily operations and project execution within our Organization.

In this role, you will be the administrative and operational heartbeat of our team, acting as a force multiplier for project tasks, deliverables, and cross-team collaboration. We are looking for a disciplined, self-motivated “go-getter” who exhibits exceptional digital literacy, thrives under pressure, and takes pride in driving tasks to a successful completion under government direction.

Responsibilities:
As a Project Coordinator, you will do much more than just manage schedules. You will actively facilitate high-visibility meetings, track action items, and maintain operational continuity across our projects.

Key Responsibilities:

• Meeting Facilitation & Live Presentation
• Host and Facilitate: Prepare agenda briefs, schedule sessions, and host virtual and on-screen meetings, comfortably presenting critical program information to a wide audience of diverse stakeholders.
• Dynamic Digital Navigation: Multitask and dynamically navigate files, project tracking dashboards, and reference materials live on-screen while speaking and presenting to groups.
• Documentation: Capture and rapidly distribute comprehensive meeting minutes, action items, executive summaries, and key decision logs post-meeting.
• Action Item & Task Tracking
• Proactive Follow-Ups: Maintain and actively manage division action item logs, ensuring clear ownership, tracking upcoming deadlines, and proactively following up with assignees to drive tasks to completion.
• Project Lifecycles: Track project tasks, schedules, and deliverables using tools like Microsoft Planner, MS Lists, and Jira to keep all milestones aligned.
• Issue Resolution: Identify potential project bottlenecks and take the initiative to address them or elevate them to leadership as necessary.
• Information & Data Management
• Consolidate Data: Gather, organize, and compile data from multiple sources—including Microsoft Lists, Excel, Confluence, and OneNote—to support executive-level reporting.
• Standardization: Document project workflows, create standard operating procedures (SOPs), and manage the central division calendar to ensure data consistency.
• Operations Support: Assist the Division Manager and Branch Managers with ad-hoc operations, coordinating responses to internal data calls, and helping manage inventory/assets as needed.

Qualifications:

Required:

• Experience: 2 to 5+ years of experience in project coordination, task tracking, executive administrative support, or a related operational role.
• Advanced Digital Literacy: Highly proficient within the Microsoft 365 suite, specifically in using:
• Microsoft Lists (navigating, updating, and structuring list views to manage team data).
• Microsoft Planner, Teams, OneNote, Word, Excel, and Outlook.

Presentation & Communication Mastery:

• Proven capability to host virtual or in-person meetings, share screens, and navigate tools and dashboards smoothly during live presentations.
• Excellent written and verbal communication skills, with a track record of producing clear, professional briefs, agendas, and minutes.

Professional Persona:

• A proactive “go-getter” mindset—someone who anticipates team needs and tackles them without waiting for instruction.
• Superb organizational skills with a strong eye for detail and the agility to manage shifting priorities.

Security & Location Requirements:

• Must be a U.S. Citizen.
• Must be able to obtain and maintain a DoD Secret security clearance.
• Must work full-time on-site in Norco, CA.
• Physical Requirements: Ability to lift up to 50 pounds.

Desired:

• Experience utilizing Jira for tracking tasks and workflows, and Confluence for team documentation.
• Prior experience supporting Navy programs or working within a Department of Defense (DoD) contract environment.

What You Can Expect:

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.

An environment of trust.

CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation’s most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.

Pay Range:

This posting is for a position covered by the Service Contract Labor Standards (SCA). The pay and benefits provided for this position will meet or exceed the minimum required amounts detailed in the wage determination issued by the Department of Labor and made applicable to this position, as incorporated into CACI’s government contract for the work location.

Minimum Required Hourly Wage:

$25.82

There are a host of other factors that can influence final salary including, but not limited to, geographical location, relevant prior workexperience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACIthat allows them to balance quality work and their personal lives. We offer competitive compensation, benefits andlearning and development opportunities. Our broad and competitive mix of benefits options is designed to supportand protect employees and their families. At CACI, you will receive comprehensive benefits such as:

• healthcare
• wellness
• financial
• retirement
• family support
• continuing education
• time off benefits

CACI is anEqualOpportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any otherprotectedcharacteristic.