Project Coordination Specialist

Comfort Temp Company; Gainesville (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Match

Paid Time Off

Professional Development

Job summary

Comfort Temp Company in Gainesville, FL is seeking a Project Administrator to support the Project Management team with tracking, scheduling, and documentation for mechanical projects.

This entry-level role offers hands-on experience in project coordination within a growing mechanical contracting environment, with opportunity for professional development and involvement in internal training programs.

Qualifications

• Bachelor’s degree in engineering, construction management, or related field preferred but not required.
• Proficient in MS Office; Excel and Outlook.
• Strong organizational and multitasking abilities; good communication skills.

Responsibilities

• Documentation & tracking: input project details and manage PO needs.
• Coordinate turnover meetings for mechanical projects in Gainesville and Jacksonville.
• Track lead times for materials and equipment; log for PMs.
• Submit owner direct purchases (ODP); track approvals and invoices.
• Ensure subcontractors receive up-to-date schedules for project alignment.
• Prepare and submit submittals; obtain approvals and distribute.
• Maintain the project log with statuses on submittals, POs, and change orders.
• Update plan revisions and subcontractor files; support procurement and admin tasks.
• Collect job-site certificates of insurance for subcontractors.

Skills

MS Office Suite

Excel

Communication

Organization

Project coordination

Education

Bachelor’s Degree in Engineering/ Construction Management

Tools

Microsoft Project

Job description

Comfort Temp Company in Gainesville, FL is seeking a Project Administrator to support the Project Management team with tracking, scheduling, and documentation for mechanical projects.

This entry-level role offers hands-on experience in project coordination within a growing mechanical contracting environment, with opportunity for professional development and involvement in internal training programs.