Project Coordination Associate

IBA Group; Town of Belgium (WI); Hybrid; USD 53,000 - 82,000; Full time

Benefits offered by this job

Company car

Meal vouchers

Group insurance

Job summary

IBA Group seeks a Project Coordination Associate to join the IBA Clinical division in Belgium. You will oversee equipment coordination from project creation through final acceptance, ensuring timely parts delivery and efficient logistics for proton therapy installations.

The role requires 3-5 years of experience, a Master’s in business management, and strong SAP/Excel skills, with fluent French and English communication across customers and internal teams.

Qualifications

• 3-5 years of experience in a similar position.
• Master’s in business management or equivalent by experience.
• Familiar with SAP and Excel.
• Very good oral and written skills in French and English.
• Very good communication skills with customers and IBA teams.

Responsibilities

• Act as the main point of contact for site teams to collect and coordinate equipment needs.
• Ensure accurate and timely material availability forecasting and communicate this to Project Managers and site teams.
• Define strategies for missing items and collaborate with internal stakeholders to resolve issues.
• Manage and organize shipments from main deliveries to emergency parts with proper documentation.
• Coordinate crate preparation according to project and logistics constraints.
• Ensure accurate project scheduling and data updates in SAP PS and SVMX.
• Facilitate returns and contribute to continuous improvement of shipping processes.
• Maintain strong internal communication within a collaborative team.

Skills

SAP

Excel

French

English

Customer comms

Education

Master's in Business Management

Tools

SAP PS

SVMX

Job description

Project Coordination Associate

Location: Louvain-la-Neuve, BE

Work regime: Full-Time

Kind of contract: Open Ended Contract

Mission

Join IBA Clinical as a Project Coordinator in Supply Chain & Installation and be at the heart of innovation in the field of proton therapy, one of the most advanced cancer treatment technologies in the world.

You will play a key role within the Project Support Office of the Customer Project Coordination team for IBA Clinical. Acting as the essential link between the manufacturing & supply chain (MSC) and the Proton Therapy installation teams, your mission is to oversee the coordination of equipment needs from project creation to final acceptance. You ensure that installations are supplied with the right parts at the right time, with a particular focus on urgent equipment requests and efficient logistics.

Challenges we trust you with

• Act as the main point of contact for site teams to collect and coordinate equipment needs
• Ensure accurate and timely material availability forecasting and communicate this to Project Managers and site teams
• Define strategies for missing items and collaborate with internal stakeholders (engineering, R&D, supply chain, logistics, etc.) to resolve issues
• Manage and organize shipments from main deliveries to emergency parts, ensuring proper documentation (packing lists, proformas, customs data including HS codes and country of origin)
• Coordinate crate preparation according to project and logistics constraints
• Ensure accurate project scheduling and data updates in SAP PS and SVMX
• Facilitate returns and contribute to continuous improvement of shipping and coordination processes
• Maintain strong internal communication and contribute to a collaborative, supportive team environment

Skills and Qualification

You have

• 3-5 years of experience in similar position
• Master’s in business management or equivalent by experience
• Familiar with SAP and Excel
• Very good oral and written skills in French and English
• Very good communication skills with customers and IBA team

And you are

• Able to organize your work autonomously and take initiatives
• A team player with very good communication skills
• Capable problem-solving stressful situations
• Able to have great attention to detail

What we offer

• An open-ended contract
• Attractive Benefits: Competitive package including company car, meal vouchers, group insurance, and more.
• Internal Mobility: Benefit from diverse career development opportunities across departments and projects within a growing, global company.

Recruitment Process

• First interview – with Luis de la Serna (Recruiter)
• Second interview – with Muriel Balthazar (Hiring Manager)

Compensation package

The total guaranteed annual compensation range (which includes annual base salary, as well as flexible budget if applicable, and car budget in specific locations) for this position is provided below:

Total gross guaranteed annual compensation range: 46.600 - 72.300

The salary range indicated above is provided in compliance with applicable pay transparency requirements and reflects the typical compensation scope for this position based on the role's level of responsibility, required expertise, and location. The actual offer will be determined on an individual basis, taking into account objective and gender-neutral factors including relevant professional experience, qualifications, specific competencies, and internal equity. The range does not constitute a guaranteed salary and is subject to adjustment based on the final assessment of the selected candidate's profile. The role might also qualify for additional compensation elements such as variable pay, profit sharing, and benefits which are not reflected in this range.