Project Controls Specialist III

ZipRecruiter; Los Angeles (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

A leading company in project management is seeking a professional with extensive experience in program and project controls. The role involves managing project budgets, financial forecasts, and collaborating with various stakeholders to ensure compliance and accuracy in financial reporting. Candidates should possess a BS/BA degree and have strong communication and analytical skills, with proficiency in tools like Proliance and Advanced Excel.

Qualifications

• 5-10 years of professional experience in program and/or project controls on a construction program.
• Experience managing the entire project lifecycle.
• Knowledge of cost/schedule management and risk assessment principles.

Responsibilities

• Maintain and manage the accuracy of project budgets and financial forecasts.
• Collaborate with Project Managers in drafting white papers for project establishment.
• Conduct detailed analysis of cost variances and trends.

Skills

Communication

Adaptability

Data Presentation

Education

BS/BA Degree in Engineering, Construction Management, Business, or related field

Tools

Microsoft Office

Advanced Excel

Proliance

Data-Warehouse

Job description

Job Description

Position Description:

• Maintain and manage the accuracy and integrity of project budgets and financial forecasts, ensuring compliance with established cost management procedures and policies.
• Collaborate with Project and Construction Managers in drafting white papers for project establishment, re-baselining, and securing funding for capital projects.
• Participate in monthly Estimate at Completion (EAC) reviews, collaborating with the Project Management Office (PMO) to provide in-depth variance analysis and identify underlying causes.
• Allocate and manage Estimates to Complete (ETCs) for projects, including change order proposals, task order requests, online vendor portal requests, and PBAs to ensure continued alignment with financial objectives.
• Participate in change management and risk assessment meetings to analyze cost-related trends, risks, and exposures, contributing to proactive cost mitigation strategies.
• Conduct detailed analysis of cost variances, performance data, and trends to identify potential impacts on budgets, recommending corrective actions to ensure financial data aligns with project goals.
• Perform monthly reconciliation of budgets and costs to ensure month-end data reporting accuracy.
• Track and analyze trends in project costs and the effectiveness of mitigation plans, comparing against actual performance and forecasts.
• Review project budgets and expenditures across multiple funding sources for alignment with overall financial goals.
• Work with scheduling teams to assess the impact of cash flow and schedule performance on project costs, identifying variances and potential forecasting issues.
• Review and analyze financial reports, cost performance, and progress data to ensure accuracy and identify potential financial risks.
• Examine staffing plans to identify resource demand peaks and recommend cost-effective strategies to level resources and reduce financial strain.
• Assist in preparing and validating contract amendments, task order requests, change orders, and PBAs for proper budget allocation and cost coding.
• Ensure compliance with BuildLACCD policies regarding cost management for capital projects with multiple funding sources.
• Generate detailed financial and budget reports using systems like Proliance, Deltek Costpoint, and other applications.
• Create and deliver tailored financial, budget, and schedule reports for stakeholders.
• Serve as the primary contact for College financial information requests, providing timely and accurate data.
• Process budget transfers, financial closeouts, contract requests, purchase requisitions, amendments, PBAs, and change orders.
• Collaborate with the PMO to validate project budget data and develop accurate dashboard reports.
• Manage and reconcile project control data, ensuring accuracy in financial reports.
• Oversee review and approval of contractor and consultant payment applications.
• Assist in assembling contract requests, purchase requisitions, amendments, PBAs, and change orders, ensuring proper documentation.
• Gather physical completion data and perform data entry to update budgets and forecasts.
• Perform additional duties or projects as needed to support cost management initiatives.

Minimum Required Qualifications:

• 5-10 years of professional experience in program and/or project controls on a construction program.
• BS/BA Degree in Engineering, Construction Management, Business, or related field. Equivalent experience may substitute for education.
• Experience managing the entire project lifecycle.
• Knowledge of cost/schedule management, earned value management, change management, forecasting, and risk assessment principles.
• Ability to present data clearly to management.
• Exceptional communication skills.
• Adaptability to changing requirements.
• Ability to work in a fast-paced environment and as part of a team.
• Professional demeanor and communication skills.

Qualifications:

• Experience with Microsoft Office, Advanced Excel, Proliance, Data-Warehouse, or similar systems, especially in large capital or educational projects.