Project Controls Specialist

Haydanconsultantsinc; New York (NY); On-site; USD 75,000 - 95,000; Full time

Job summary

Haydan Consultants, Inc. is seeking a Project Controls Specialist in New York, NY, to support project management activities for the Port Authority of New York and New Jersey. The ideal candidate will have a Bachelor’s degree in engineering or related field and a minimum of 2 years of experience in project controls using Primavera (P6). Responsibilities include managing scheduling and cost control activities, preparing reports, and supporting the PMO's project delivery initiatives. Strong analytical and communication skills are essential for this role.

Qualifications

• Minimum of 2 years of experience in project controls.
• Proficiency in Primavera (P6) and Microsoft Office.
• Experience with capital planning and assessment.

Responsibilities

• Manage project control tasks including scheduling and cost control.
• Analyze project performance and variances.
• Provide project control reports to stakeholders.

Skills

Project control concepts

Cost control

Project scheduling

Interpersonal skills

Decision-making

Communication

Education

Bachelor of Science Degree or Project Management Professional certification

Tools

Primavera (P6)

Microsoft Office

Job description

Haydan Consultants, Inc. is looking to hire a talented Project Controls Specialist to support our client, the PANYNJ.

General Skill/Knowledge Requirements

1. Thorough knowledge of project control concepts, processes and procedures including project cost control and reporting, project scheduling, project performance reporting, development of project work breakdown structures and reporting on project variances from approved plan.
2. Proven ability to manage multiple projects simultaneously and effectively, utilizing limited resources to achieve complex goals.
3. Expert knowledge of the principles, methods, and tools for developing, scheduling, and managing projects and resources, including monitoring costs, work, and contractor performance.
4. Demonstrated customer service, decision-making, problem solving, negotiations and interpersonal skills.
5. Demonstrated knowledge of capital planning and assessment, cost-benefit analysis, planning and evaluation, and risk management protocols.
6. Proven skills at effective communication both at the interpersonal and group level.
7. Proven ability to work effectively within groups and to complete assigned tasks independently.

General Qualifications Required

1. Bachelor of Science Degree in an engineering, accounting, economic or business administration discipline or a Project Management Professional certification along with a technical degree. 2. Years of progressively responsible experience around project controls.
2. Minimum of 2 years of experience at Primavera (P6)
3. Proficiency in the use of standard Microsoft Office products, Primavera (Oracle’s Project Management software) and ability to become competent with Port Authority software and reporting systems.

General Services

1. Performing project controls consisting of scheduling, cost control, or other project management/control services, as required.
2. Supporting the Project Management Office (PMO) project delivery improvement initiatives and providing project control support services to PMO staff in the Authority’s line departments. 3. Analyzing data from the integrated program/project control and reporting systems.
3. Recommending and implementing modifications for the existing procedures and reporting systems that the PMO utilizes to oversee and control the projects and programs budgets and schedules.
4. Preparing project control reports and presentations.
5. Training support for new staff.

Schedule Management

1. Updating schedules in Oracle’s Primavera Ver 21 and above project scheduling software (Primavera System) monthly.
2. Developing project schedules in consultation with stakeholders and project managers.
3. Reviewing the status of project(s) (scope, schedule, and costs) with project manager(s).
4. Entering and maintaining proper project and activity codes in the Oracle Primavera System.
5. Providing project milestones look-ahead reports and performing analysis.
6. Providing schedule logic development assistance, as required by the Authority.
7. Participating in workload meetings with the supporting departments and follow-up with appropriate schedule updates in consultation with Project Managers.

Program/Project Analysis and Performance Reporting

1. Performing cost/schedule variance analysis and identifying project delivery concerns.
2. Analyzing project/program start, completion and duration variances at major milestones throughout the project life cycle.
3. Providing synthesis of key information to project managers.
4. Monitoring projects progress and providing timely reports of performance measurements (budget-over-run/under-run and schedule delay/acceleration).
5. Developing monthly status reports for project managers – including forecast variance, project milestones, Look-Ahead (advertisements, Bids, Board date, Awards), charge codes and settlements.
6. Supporting the development, maintenance and of the Authority’s Capital Delivery Dashboard.