Project Controls Specialist

Veolia Group; Hanford (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

VNS Federal Services seeks a Project Controls Specialist to support project reporting, invoicing, and performance tracking on DOE projects in California. You will plan, schedule, monitor, and provide reports to ensure the project stays within contract requirements and budget guidelines.

You will work with the Project Manager through contract life cycles, focusing on scope, estimates, detailed plans, tracking, and status communication.

Qualifications

• AA degree in a related field and 2 years of experience supporting DOE projects, including training and experience with DOE Project(s), or an equivalent combination of education and experience is required.
• Minimum 5 years’ experience reviewing/preparing project charges and invoicing.

Responsibilities

• Plan, schedule, monitor, and report on multiple projects to ensure contract and budget compliance.
• Support Project Manager across contracting lifecycle: scope, estimates, plans, tracking, status.
• Ensure compliance with FAR/DEAR requirements.
• Assist contracts with administering subcontracts.
• Develop project schedules and cost-control programs.
• Analyze cost variances and communicate reasons to the PM.
• Provide input to risk management identification, mitigation, and tracking.
• Utilize automated cost management and scheduling systems.
• Prepare monthly reporting data and metrics.
• Review and evaluate project trends, change notices, and direct charges.
• Evaluate contract change documentation for scope entitlement and cost reasonableness.

Skills

DOE EVMS knowledge

Invoicing experience

Cost management

Microsoft Office

Communication skills

Attention to detail

Education

AA degree in related field

Tools

Microsoft Office

Job description

Overview

The Project Controls Specialist helps support project reporting, invoicing, performance tracking, and compliance activities.

Responsibilities

Plans, schedules, organizes, monitors, and provide reports/metrics for multiple projects to ensure compliance with contract requirements and budgetary guidelines.

• Support Project Manager with all aspects of contracting project life cycle, including scope definition, estimating, developing detailed plans, tracking, managing, and communicating project status.
• Supports compliance of project contracts to applicable Federal Acquisition Regulations (FAR) and Department of Energy Acquisition Regulations (DEAR) requirements.
• Assist contracts department with administrating subcontracts.
• Develops project schedules/cost control programs.
• Analyzes variances in cost, member split and schedule performance against the plan and communicates the reasons with the Project Manager.
• Provides input to risk management identification, mitigation, and tracking.
• Utilizes automated cost management and scheduling systems.
• Prepares monthly reporting data and metrics.
• Review and evaluate project trends, change notices, and direct charges.
• Evaluate contract change documentation for scope entitlement and cost reasonableness
• Maintains knowledge of and demonstrates ability to perform work safely in accordance with all approved safety policies, procedures and applicable regulations and performs assigned duties in a safe manner.
• Other job-related duties as assigned.

Accountabilities:

• Work in an office environment.
• Ability to perform primary office duties including heavy computer usage.
• The statements above are intended to describe the general nature and level of work being performed by the person assigned to this position. Principal duties and responsibilities are intended to describe the overall purpose of this job.
• This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform job-related duties as requested by management. All requirements are subject to modification to reasonably accommodate individuals with a disability.

Qualifications

Education & Certifications:

• AA degree in a related field and 2 years of experience supporting DOE projects, including training and experience with DOE Project(s), or an equivalent combination of education and experience is required.
• Minimum 5 years’ experience reviewing/preparing project charges and invoicing.

Experience & Requirements:

• Typical experience ranges from 5-7 years or greater.
• Strong PC skills including Microsoft office suite.
• Understanding of DOE EVMS principles for Control Accounts and Work Breakdown Structure (WBS), including scope, budget, schedule, reporting requirements, variance analysis, change control and risk management.
• Automated accounting and cost management systems (preferred)
• Excellent interpersonal and communication skills.
• Exemplary attention to detail.
• Previous experience with invoicing, billing and project cost charging on a DOE site.