Project Controls Specialist

VNS Federal Services; Hanford (WA); On-site; USD 90,000 - 140,000; Full time

Job summary

VNS Federal Services is seeking a Project Controls Specialist to support project reporting, invoicing, performance tracking, and compliance activities for DOE projects. Responsibilities include planning, scheduling, monitoring multiple projects, and ensuring compliance with contract requirements and budgets.

Ideal candidates have 5+ years of invoicing experience, strong proficiency with Microsoft Office, and knowledge of DOE EVMS principles and FAR/DEAR.

Qualifications

• AA degree in a related field is required.
• Minimum 5 years’ experience reviewing/preparing project charges and invoicing.

Responsibilities

• Plans, schedules, organizes, monitors, and provides reports/metrics for multiple projects to ensure contract and budget compliance.
• Supports Project Manager with contracting lifecycle activities including scope definition, estimating, detailed plans, tracking, and status communication.
• Supports compliance of project contracts to FAR/DEAR requirements.
• Assists contracts department with administering subcontracts.
• Develops project schedules/cost control programs.
• Analyzes cost, scope, and schedule variances and reports to the Project Manager.
• Provides input to risk management identification, mitigation, and tracking.
• Utilizes automated cost management and scheduling systems.
• Prepares monthly reporting data and metrics.
• Reviews contract changes for scope entitlement and cost reasonableness.
• Maintains safety knowledge and performs duties safely.

Skills

Invoicing experience

Interpersonal communication

Attention to detail

Microsoft Office

Education

AA degree in related field

Tools

Microsoft Office Suite

DOE EVMS knowledge

Job description

Overview

The Project Controls Specialist helps support project reporting, invoicing, performance tracking, and compliance activities.

Responsibilities

Plans, schedules, organizes, monitors, and provide reports/metrics for multiple projects to ensure compliance with contract requirements and budgetary guidelines.

• Support Project Manager with all aspects of contracting project life cycle, including scope definition, estimating, developing detailed plans, tracking, managing, and communicating project status.
• Supports compliance of project contracts to applicable Federal Acquisition Regulations (FAR) and Department of Energy Acquisition Regulations (DEAR) requirements.
• Assist contracts department with administrating subcontracts.
• Develops project schedules/cost control programs.
• Analyzes variances in cost, member split and schedule performance against the plan and communicates the reasons with the Project Manager.
• Provides input to risk management identification, mitigation, and tracking.
• Utilizes automated cost management and scheduling systems.
• Prepares monthly reporting data and metrics.
• Review and evaluate project trends, change notices, and direct charges.
• Evaluate contract change documentation for scope entitlement and cost reasonableness
• Maintains knowledge of and demonstrates ability to perform work safely in accordance with all approved safety policies, procedures and applicable regulations and performs assigned duties in a safe manner.
• Other job-related duties as assigned.

Accountabilities:

• Work in an office environment.
• Ability to perform primary office duties including heavy computer usage.
• The statements above are intended to describe the general nature and level of work being performed by the person assigned to this position. Principal duties and responsibilities are intended to describe the overall purpose of this job.
• This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform job-related duties as requested by management. All requirements are subject to modification to reasonably accommodate individuals with a disability.

Qualifications

Education & Certifications:

• AA degree in a related field and 2 years of experience supporting DOE projects, including training and experience with DOE Project(s), or an equivalent combination of education and experience is required.
• Minimum 5 years' experience reviewing/preparing project charges and invoicing.

Experience & Requirements:

• Typical experience ranges from 5-7 years or greater.
• Strong PC skills including Microsoft office suite.
• Understanding of DOE EVMS principles for Control Accounts and Work Breakdown Structure (WBS), including scope, budget, schedule, reporting requirements, variance analysis, change control and risk management.
• Automated accounting and cost management systems (preferred)
• Excellent interpersonal and communication skills.
• Exemplary attention to detail.
• Previous experience with invoicing, billing and project cost charging on a DOE site.