Project Controls Specialist

WSP USA; Baltimore (MD); Hybrid; USD 115,000 - 140,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Job summary

WSP USA is seeking a Program Controls Specialist to join the Program Controls team. This role, while remote, can sit in our Baltimore, MD location and focuses on governance of major transit programs worth $100M+.

You will help with contract compliance, document control, risk management, and stakeholder reporting to ensure successful delivery of capital projects. You will administer large contracts, track modifications, support project managers, and develop dashboards and reports to maintain

Qualifications

• Bachelor's degree or higher in a related field.
• 7+ years in program/contract controls or similar.
• Experience with large capital programs.
• Strong contract management knowledge.

Responsibilities

• Administer and monitor large-scale contracts exceeding $100M.
• Support leadership with contract compliance and deliverable tracking.
• Manage document control processes and retention of project docs.
• Maintain project records, submittals, change orders, and correspondence.
• Coordinate with managers, engineers, consultants, contractors, and clients.
• Track contract amendments, change events, and claims.
• Assist in contract closeout and records reconciliation.
• Develop document control procedures, dashboards, and reports.
• Monitor milestones, deliverables, and compliance requirements.
• Prepare executive reports and program metrics.
• Support audits and regulatory reviews.
• Identify risks related to documentation and schedule.

Skills

Program controls

Contract administration

Document control

MS Office

SharePoint

Communication

Risk management

Schedule management

Public sector contracting

FTA-funded projects

Education

Bachelor's degree (Business Admin/Construction/Engineering/PM/Finance)

Tools

e-Builder

Primavera Unifier

Aconex

ProjectWise

SharePoint

Job description

This Opportunity

WSP is seeking a Program Controls Specialist to join our Program Controls team. This individual will be remote but can also sit in our WSP location in Baltimore, Maryland.

The Program Controls Specialist supports the administration, monitoring, and governance of complex transit agency programs and contracts valued at $100M and above. This role is responsible for contract compliance, document control management, financial oversight support, risk mitigation, change management coordination, and stakeholder reporting to ensure successful delivery of major capital infrastructure and transportation projects.

Your Impact

• Administer and monitor large-scale transit agency contracts exceeding $100M in value.
• Support project leadership with contract compliance, performance monitoring, and contractual deliverable tracking.
• Manage document control processes, ensuring timely routing, review, approval, distribution, and retention of project documentation.
• Maintain project records, correspondence, contract documents, submittals, change orders, and official project files in accordance with agency requirements.
• Coordinate with project managers, engineering teams, consultants, contractors, and client representatives to facilitate document workflows.
• Track contract modifications, amendments, task orders, claims, and potential change events.
• Support contract closeout activities, including documentation reconciliation and records management.
• Develop and maintain document control procedures, logs, dashboards, and reporting tools.
• Monitor key contract milestones, deliverables, and compliance requirements.
• Assist in the preparation of executive reports, status updates, and program performance metrics.
• Facilitate audits, quality reviews, and regulatory compliance assessments.
• Support risk management efforts by identifying documentation, contractual, and schedule-related risks.
• Ensure adherence to transit agency standards, federal funding requirements, and project governance procedures.

Who You Are

Required Qualifications

• Bachelor's degree in Business Administration, Construction Management, Engineering, Project Management, Finance, or a related field.
• 7+ years of experience in program controls, project controls, contract administration, document control, or infrastructure project management.
• Experience supporting large capital programs, transportation projects, or public-sector contracts.
• Strong understanding of contract management principles and document control best practices.
• Proficiency in Microsoft Office Suite, SharePoint, and electronic document management systems.
• Strong organizational, analytical, and communication skills.
• Ability to manage multiple priorities and deadlines in a complex project environment.
• Experience supporting transit agencies, transportation authorities, or federally funded infrastructure programs.
• Knowledge of FTA-funded projects and public-sector procurement requirements.
• Experience with document management systems such as e-Builder, Primavera Unifier, Aconex, ProjectWise, SharePoint, or similar platforms.
• Familiarity with schedule management, cost control, and project governance processes.
• PMP or CAPM, or related professional certifications or ability to acquire within 1 year of hire.

Preferred Qualifications

• Experience managing large-scale contracts valued at $100M or more.
• Experience supporting transit agencies, transportation authorities, or major public infrastructure programs.
• Demonstrated experience with document controls, records management, and project file governance.
• Experience coordinating change management processes, including contract modifications, amendments, task orders, and change events.
• Strong understanding of contract compliance requirements, deliverable tracking, and contractual obligations.
• Experience identifying, tracking, and supporting mitigation of contractual, documentation, schedule, and program delivery risks.
• Familiarity with project governance frameworks, procedures, approvals, and reporting requirements.
• Ability to coordinate effectively with internal teams, consultants, contractors, client representatives, and agency stakeholders.
• Experience preparing program reports, dashboards, performance metrics, and analytics for project leadership and stakeholders.
• Experience supporting quality assurance activities, reviews, and compliance assessments.
• Ability to identify process improvements that strengthen workflow efficiency, documentation accuracy, and program controls.
• Experience preparing for audits, maintaining audit-ready records, and supporting regulatory or agency compliance reviews.

WSP Benefits

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation

Expected Salary (all locations): $115,200 - $140,000

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

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About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.