Project Controls - Senior Document Controller

Aecom2; Boston (MA); On-site; USD 90,000 - 120,000; Full time

Job summary

AECOM is seeking a Senior Document Controller to support projects in the Boston area by managing, organizing, tracking, distributing, and maintaining project documentation throughout the lifecycle. The role ensures records are accurate, securely maintained, and readily accessible to authorized team members.

You will coordinate with project managers, design teams, contractors, consultants, and client representatives to sustain effective document control processes and compliance with project

Qualifications

• Bachelor's degree and eight years of related experience or equivalency.
• Experience supporting institutional, commercial, infrastructure, or vertical construction projects.
• Proficiency with document control processes and PMIS platforms.

Responsibilities

• Establish, implement, and maintain document control procedures, SOPs, workflows, filing structures, naming conventions, and revision-control standards.
• Manage project documentation and review workflows within the designated PMIS.
• Receive, review, log, distribute, track, retrieve, and archive project documentation including RFIs, submittals, drawings, and reports.
• Verify documents are complete, properly formatted, accurately numbered, and submitted per procedures.
• Maintain revision histories and archive superseded documents.
• Produce weekly and monthly document control reports and dashboards.

Skills

Document control

Project controls

Communication

Organization

Education

Bachelor's degree in Construction Management, Information Management or related discipline

Tools

PMIS

Job description

AECOM is seeking a highly qualified Project Controls - Senior Document Controller who will support projects throughout the Boston area by managing, organizing, tracking, distributing, and maintaining project documentation throughout the project lifecycle. This position will help ensure that project records are accurate, current, securely maintained, and readily accessible to authorized team members. The successful candidate must possess excellent organizational, communication, and relationship-building skills and be capable of working independently and collaboratively in a fast-paced, client-focused environment. The Document Controls Specialist will coordinate closely with project managers, project controls personnel, design teams, contractors, consultants, and client representatives to maintain effective document control processes and support compliance with project requirements.

Responsibilities

• Establish, implement, and maintain document control procedures, create Standard Operating Procedures (SOPs), workflows, filing structures, naming conventions, and revision-control standards.
• Manage project documentation and document-review workflows within the designated Project Management Information System (PMIS).
• Receive, review, log, distribute, track, retrieve, and archive project documentation, including:
• Requests for Information (RFIs)
• Submittals and shop drawings
• Transmittals
• Design drawings and specifications
• Technical reports
• Meeting minutes and correspondence
• Change management documentation
• Contracts and amendments
• Permits and regulatory documentation
• Inspection reports and field records
• Closeout documents, warranties, and operations and maintenance manuals
• Verify that documents are complete, properly formatted, accurately numbered, and submitted in accordance with established procedures.
• Maintain document revision histories and ensure that superseded documents are appropriately identified and archived.
• Monitor document-review workflows and follow up with responsible parties to support timely responses and approvals.
• Distribute approved documents to authorized project participants and confirm that teams are working from the most current versions.
• Perform routine quality-control reviews and audits of project records to identify missing, duplicate, outdated, or incorrectly filed documents.
• Produce weekly and monthly document control reports, including logs of overdue submissions, outstanding reviews, and workflow status.
• Support the development and monitoring of document control key performance indicators and dashboards.
• Assist project personnel with document retrieval, system navigation, workflow requirements, and document control procedures.
• Provide onboarding and system training to project team members, consultants, and contractors, as required.
• Coordinate with project leadership to maintain user access, permissions, distribution groups, and confidentiality requirements.
• Participate in project meetings and provide updates regarding document status, outstanding reviews, overdue items, and other document control concerns.
• Recommend process improvements to strengthen document quality, consistency, traceability, and accessibility.

Minimum Requirements

• Bachelor's degree in Construction Management, Information Management or a related discipline plus eight years of related experience or demonstrated equivalency of experience and/or education.
• Experience supporting institutional, commercial, infrastructure, or vertical construction projects.

Preferred Qualifications

• 12 plus years of industry experience in project controls, project administration, document management, construction management, or operations management.
• Demonstrated experience managing large volumes of technical and administrative project documentation.
• Experience processing and tracking RFIs, submittals, drawings, specifications, transmittals, correspondence, change documentation, and closeout records.
• Familiarity with construction terminology, project delivery processes, quality-management requirements, and regulatory documentation.
• Experience supporting document management throughout design, procurement, construction, commissioning, and project closeout.
• Experience preparing document control reports, dashboards, performance metrics, and audit findings.
• Proficiency in Microsoft Office applications, SharePoint, dashboards, and PMIS platforms such as Procore, e-Builder, Kahua, InEight, PMWeb, Autodesk Construction Cloud, or Aconex.
• Project Management Professional (PMP) certification is a plus.

Sponsorship for U.S. employment authorization is not available now or in the future for this position.

Relocation assistance is not available for this position.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition