Project Controls Office Manager

RE/SPEC Inc.; Lexington (KY); On-site; USD 40,000 - 53,000; Full time

Benefits offered by this job

Flexible Work Schedules

401(k) & ESOP(with company match up to

Professional Development and Training

Tuition Reimbursement

Employee Assistance Program

Medical/Dental/Vision Insurance Plans

Job summary

RESPEC seeks an experienced Project Controls Office Manager to join our Mining & Energy Team in Lexington, KY. You will oversee project setup, budget monitoring, billing coordination, and financial reporting to ensure projects are set up for success and delivered efficiently.

You’ll partner with Project Managers to provide insights, drive process improvements, and support administrative needs of the Lexington office in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years of experience supporting or managing business financials.
• Proficiency with Microsoft Office Suite and project/financial systems (BST, Power BI, Salesforce).
• Strong understanding of general accounting principles and project management.
• Strong interpersonal and communication skills.
• Must possess a valid driver's license and be able to travel for business.

Responsibilities

• Oversee project setup, budget and schedule monitoring.
• Billing coordination, receivables support, and financial reporting.
• Deliver weekly and monthly reporting on key financial metrics.
• Collaborate to strengthen project management processes and drive operational excellence.
• Support Lexington office admin and staff as needed.

Skills

Office Suite

Project management

Financial systems

Communication

Driver's license

Education

Bachelor's degree in finance/accounting

Tools

BST

Power BI

Salesforce

Job description

If you’re someone who sees problems as opportunities, you’ll thrive here. RESPEC is 100% employee-owned, which means we take ownership of every challenge. Here, your ideas drive real solutions. Since 1969, we’ve tackled complex challenges in energy transition, infrastructure resilience, digital transformation, and sustainability.

At RESPEC, you’ll work alongside clients to take on critical problems. Depending on your expertise, you might design infrastructure in remote locations, develop renewable energy solutions for global projects, or apply data-driven technology to improve mining and water systems.

We bring deep technical knowledge, real-world experience, and a commitment to work that matters. If you're looking for a place where your contributions have real impact, you’ll fit right in.

Job Description

RESPEC seeks an experienced Project Controls Office Manager to join our Mining & Energy Team in Lexington, KY.

We’re seeking a highly organized and detail-driven Project Controls Office Manager to play a key role in supporting the financial and operational success of our projects and office. In this role, you will partner closely with Project Managers and Program Managers to provide critical project controls and accounting support—ensuring projects are set up for success, tracked accurately, and delivered efficiently.

You’ll be responsible for overseeing project setup, budget and schedule monitoring, billing coordination, receivables support, and financial reporting. Acting as a trusted resource, you’ll help leaders make informed decisions by delivering clear insights into project performance, including weekly and monthly reporting on key financial metrics. You will also collaborate with internal teams and stakeholders to strengthen project management processes, improve consistency, and drive operational excellence.

In addition to project controls, this role supports the day-to‑day administrative and operational needs of the Lexington office. You’ll help create a seamless and efficient workplace by supervising administrative staff, coordinating office activities, and ensuring strong support for internal teams.

This is an ideal opportunity for a proactive professional who thrives in a fast‑paced environment, enjoys working cross‑functionally, and is passionate about driving process improvements, data accuracy, and project success.

We do not accept unsolicited resumes from third‑party recruiters.

Qualifications

Required:

• High school diploma or equivalent
• Minimum of 3 years of experience supporting or managing business financials
• Proficiency with:
  • Microsoft Office Suite (e.g., Word, Excel, Teams, Outlook)
  • Project management and financial systems (e.g., BST, Power BI, Salesforce, or similar)
• Strong understanding of general accounting principles and project management
• Strong interpersonal and communication skills
• Must possess a valid driver's license and maintain a clean driving record; position requires operating a company or personal vehicle during work hours for business‑related travel

Preferred:

• Bachelors degree in finance, accounting, or related field
• Experience implementing system improvements or workflow enhancements across teams or programs

Additional Information

Compensation:Compensation depends on experience and expertise. The typical hourly pay for this role is $28.85 to $38.46. Compensation includes a comprehensive fringe‑benefits package.RESPEC is a 100 percent employee‑owned company, and employees are eligible for participation in the Employee Stock Ownership Plan (ESOP) after a qualifying period.

Featured benefits:

• Flexible Work Schedules
• 401(k) & ESOP(with company match up to 4%)
• Professional Development and Training
• Tuition Reimbursement
• Employee Assistance Program
• Medical/Dental/Vision Insurance Plans

All your information will be kept confidential according to EEO guidelines.