Project Controls Coordinator: Scheduling & Data Admin

Unofficial M.C. Dean; Fairfax (VA); Vor Ort; USD 45.000 - 56.000; Vollzeit

Benefits dieser Stelle

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off

Tuition Reimbursement

401k

Maternity Leave

Military Reserve Pay Offset

Zusammenfassung

M.C. Dean is seeking a Project Controls Administrator in Tysons, VA to support the Project Controls and Scheduling team on engineering and construction projects.

This role focuses on maintaining project records, gathering reporting inputs, and producing standard reporting packages to ensure timely, accurate project data. Responsibilities include coordinating inputs from project teams, performing data quality checks, and supporting schedule reviews and training sessions.

Qualifikationen

• High school diploma or equivalent with 4+ years of related experience.
• Two or more years of experience in administrative support, project coordination, document control, data coordination, or a related role.
• Proficiency with Microsoft Excel, Word, Outlook, and PowerPoint, including spreadsheet sorting, filtering, basic formulas, and report formatting.
• Demonstrated ability to maintain accurate records, coordinate multiple deadlines, communicate professionally, and learn internal project controls systems and procedures.

Aufgaben

• Maintain project and scheduler assignment lists, reporting calendars, contact directories, and deliverable trackers; follow up on overdue items and escalation unresolved needs.
• Coordinate collection of schedule status, progress, staffing, budgeted labor-hour, and actual-hour inputs from project teams and designated source systems for recurring reporting cycles.
• Enter and reconcile approved data in established templates and project controls systems; retain supporting documentation and route questionable inputs to the responsible scheduler or data owner.
• Perform checklist-based data quality reviews for missing fields, duplicate records, inconsistent project identifiers, Work Breakdown Structure (WBS) codes, activity references, and reporting dates; document exceptions for correction.
• Compile, format, and distribute approved schedule reports, labor-hour summaries, staffing charts, dashboard extracts, and presentation materials using established templates and distribution lists.
• Maintain controlled copies of schedules, baseline records, reports, correspondence, and supporting files in SharePoint or other approved repositories; follow version control, retention, and authorized data-sharing procedures.
• Coordinate schedule review meetings, reporting meetings, and training sessions; prepare agendas, record decisions and action items, and follow up with assigned owners.
• Maintain administrative logs for reporting issues, constraints, change requests, and approvals; track status and due dates without independently approving technical or contractual changes.
• Support department onboarding, training records, staffing rosters, and organizational charts; coordinate software access and license requests with authorized system owners and Information Technology.
• Maintain approved reporting templates, checklists, work instructions, and training materials; incorporate revisions provided by Project Controls leadership.
• Support internal reviews, audits, and project closeout by retrieving records, compiling requested evidence, tracking corrective actions, and organizing approved archives.
• Identify recurring administrative delays or data quality issues and recommend improvements to routine workflows; perform other related administrative duties as assigned.

Kenntnisse

Data coordination

Scheduling

Excel proficiency

SharePoint

Power BI

Documentation

Communication

Attention to detail

Ausbildung

High school diploma + 4+ years experience

Associate's or Bachelor's degree preferred

Tools

Primavera P6

Microsoft Project

CMS/eCMS

PM Online

InfraLink/Job Connect

Jobbeschreibung

M.C. Dean is seeking a Project Controls Administrator in Tysons, VA to support the Project Controls and Scheduling team on engineering and construction projects.

This role focuses on maintaining project records, gathering reporting inputs, and producing standard reporting packages to ensure timely, accurate project data. Responsibilities include coordinating inputs from project teams, performing data quality checks, and supporting schedule reviews and training sessions.