Project Controls Analyst / Invoice Reconciler

DHD Consulting; Naperville (IL); On-site; USD 37,195 - 42,705; Full time

Job summary

A consulting firm based in Naperville, Illinois, is seeking a Project Controls Analyst / Invoice Reconciler to manage procurement activities, track materials, and reconcile invoices. The ideal candidate will have over 3 years of relevant experience and possess strong communication and analytical skills. Proficiency with ERP systems is essential. This role offers a contract-to-hire opportunity with a competitive hourly pay rate ranging from $27 to $31.

Qualifications

• 3+ years in project controls, invoice reconciliation, or procurement within utilities or construction projects.
• Proficiency with ERP systems; familiarity with PO/Invoice management systems is a plus.
• Strong problem-solving skills with a structured, detail-oriented approach.

Responsibilities

• Manage procurement activities, tracking materials, and reconciling invoices.
• Submit and monitor purchase requisitions and orders, ensuring accuracy.
• Assist project managers with billing issues and maintain integration across teams.

Skills

Project controls experience

Invoice reconciliation

Procurement

Intermediate Excel

Communication skills

Education

Bachelor's degree in a related field

Tools

ERP systems (Oracle, Maximo)

Microsoft Office Suite

Microsoft Project

Adobe Acrobat

Job description

Project Controls Analyst / Invoice Reconciler

About the job Project Controls Analyst / Invoice Reconciler

Job Title: Project Controls Analyst / Invoice Reconciler

Job Type: Contract-to-Hire (6-12 months)

Pay Rate: $27-$31 hourly

Job Description:

The Project Controls Analyst / Invoice Reconciler is responsible for managing procurement activities, tracking materials, reconciling invoices, and ensuring project costs are accurate and compliant. The position provides direct support to project managers, contributes to budget oversight, and helps maintain smooth operations within complex client organizations.

Key Duties & Responsibilities:

• Procurement: Submit and monitor purchase requisitions and orders, track delivery dates, and maintain an up-to-date procurement tracker.
• Materials Management: Receive and confirm materials in the system, ensuring accuracy of records.
• Invoice Reconciliation: Review, code, and monitor invoices for approval; follow up with contractors on clarifications; and ensure all costs are accurately coded and allocated to budgets.
• Cost Control: Monitor project costs, verify data accuracy, and resolve anomalies related to vendor payments, invoicing, and billing.
• Project Support: Assist project managers with billing issues, provide updates to client management, and maintain integration across service sectors and disciplines.
• Adaptability: Apply knowledge of construction, engineering, or design to work effectively in large client organizations while adapting to evolving project priorities.
• Other Duties: Carry out additional responsibilities as assigned by supervisors.

Qualifications Required:

• Experience: 3+ years in project controls, invoice reconciliation, or procurement within utilities or construction projects.
• Education: Bachelors degree in a related field.
• Systems Knowledge: Proficiency with ERP systems such as Oracle or Maximo; familiarity with PO/Invoice management systems is a plus.
• Technical Skills: Intermediate Excel (pivot tables, data filtering, advanced formulas) and strong knowledge of Microsoft Office Suite, Microsoft Project, Adobe Acrobat, and Windows OS.
• Communication: Excellent written, verbal, and presentation skills with proven ability to collaborate and resolve issues.
• Analytical Ability: Strong problem-solving skills with a structured, detail-oriented, and decisive approach.

Our client is an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected category under applicable law.