Cost Controls Analyst

Ampcus Inc; City of White Plains (NY); Hybrid; USD 75,000 - 95,000; Full time

Job summary

Ampcus Inc. in White Plains, NY seeks a Cost Controls Analyst for a 12-month contract. The role supports cost control, billing, and accounts payable activities, requiring strong Excel, SAP, Primavera, and ERP tooling skills.

The position is hybrid with a minimum of 3 days on-site, and involves close adherence to financial controls and deadlines. The candidate will track project expenditures, perform accruals, coordinate closeouts, and help ensure budget compliance across multiple projects.

Qualifications

• Experience in cost controls, billing, A/R, A/P, accounting or GL maintenance.
• Strong analytical and auditing abilities to interpret financial data.
• Proficiency with Excel and financial systems for reporting.
• Familiarity with SAP and Primavera workflows and tooling.
• High accuracy, meeting deadlines, and strong communication skills.

Responsibilities

• Support Portfolio Cost Controls by tracking expenditures and adjusting journals.
• Process high-volume monthly billings and invoices using SAP and Primavera.
• Conduct variance analysis and reconcile financial data across systems.
• Coordinate project closeouts and prepare closeout packages per guidelines.
• Assist with AP processing, PO funding checks, and discounting discrepancies.
• Support monthly reports, budget tracking, and cost monitoring using Excel/Procore.
• Maintain billing records and verify payment histories across systems.

Skills

Cost controls experience

Billing & invoicing

Accounts payable/receivable

Financial analysis

Attention to detail

Education

College degree in finance or related field

Tools

SAP

Primavera

PDF tools

Teams Planner

SharePoint

Procore

Word

Outlook

Job description

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Title:

Cost Controls Analyst

Location:

White Plains, NY 10601

Duration:

12 months Contract CWP - 1449

Work Schedule:

Monday through Friday. 7.5-hour workday with .5-hour unpaid lunch. Paid for actual time worked; there are no paid vacation or sick days. During client and Canals holidays, the business is closed, and no work is permitted. client requires a hybrid schedule of a minimum of 3 days on-site, up to including fully on-site depending on department requirements.

Job Summary:

The role supports the Portfolio Cost Controls function within the Cost Control group by performing comprehensive cost analysis and reconciliations, managing high volume billings, processing accounts payable invoices, and completing monthly accrual reviews. Responsibilities also include verifying budget compliance, reviewing purchase orders, performing manual interest calculations, coordinating project closeouts, and supporting departmental workflows. The position requires a high level of accuracy, timely completion of all deliverables, and strong adherence to established financial controls and deadlines.

Key Responsibilities:

• Portfolio Cost Control: Support cost management activities by tracking project expenditures, preparing journal entry adjustments, performing manual interest calculations, and generating portfolio-level cost reports.
• Billing and Invoice Processing: Contribute to the accurate and timely preparation of high volume monthly billings and invoices using SAP, Primavera, PDF tools, and Teams Planner.
• Reconciliation: Conduct routine portfolio and project-level cost control accounting, including variance analysis (budget vs. actuals) and financial system reconciliations. Research and resolve discrepancies related to payments and revenue postings.
• Project Closeouts: Execute final reconciliations and cost recovery activities for completed projects. Prepare complete and accurate Closeout Memo Packages in accordance with departmental guidelines.
• Billing Discrepancy Resolution: Maintain organized and accurate billing records. Assist with resolving billing-related inquiries and discrepancies for internal stakeholders and external customers.
• Accounts Payable Support: Assist with invoice processing, purchase order corrections, and verification of available PO funding. Request additional funding when required to support accurate payments.
• Reporting: Assist with monthly performance reports, budget tracking, and cost monitoring. Support data organization and analysis using Excel, Teams Planner, and Procore.
• Account Maintenance: Update client billing records, project hour tracking, and payment history information across relevant systems.
• Compliance: Review and verify budget requests against approved purchase orders and contract values. Assist in the monthly accrual review process to ensure accurate financial reporting.
• Departmental Workflows and Transitions: Support the department in system migrations, process transitions, and implementation of new platforms and workflows. Ensure timely and accurate execution of related tasks.

Required Qualifications:

• Experience: Background in cost controls, billing, accounts receivable, accounts payable, accounting, or general ledger maintenance.
• Analytical Skills: Strong analytical and auditing abilities to interpret financial data and resolve complex cost and billing discrepancies.
• Technical Proficiency: Advanced Microsoft Excel skills (including PivotTables and lookup functions), as well as proficiency with PDF tools, Teams Planner, SharePoint, Procore, Word, and Outlook.
• Systems Knowledge: Hands on experience using SAP and Primavera.
• Core Competencies: Highly organized, detail oriented, and capable of managing complex billing processes under tight deadlines. Strong verbal and written communication skills with the ability to manage time effectively.
• Education & Certifications: College degree, preferably in related financial field.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.