Project Controls & Admin Assistant

JT Engineering, Inc.; Green Bay (WI); Presencial; USD 42.000 - 56.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Year-end bonus

Comprehensive insurance

401(k) with match

Generous PTO

Nine paid holidays

Paid community service hours

Technical & leadership training

Wellness program

Work Hard, Play Harder culture

Philanthropic initiatives

Flexible work environment

Descripción de la vacante

JT Engineering, Inc. seeks a detail-oriented Project Controls Assistant in Green Bay to support project teams with document management, administrative coordination, and office operations.

You will help maintain project records, ensure accuracy and compliance with internal processes, and assist with data entry and special projects to support operations and business needs. A collaborative team environment and opportunities for growth are offered.

Formación

• 1+ years’ experience of administration assistance in accounting, business administration, or engineering
• Strong organizational and multitasking abilities
• Adaptive and flexible with alternate responsibilities
• Strong attention to detail to complete quality work
• Service-oriented personality
• Self-motivated with the ability to take initiative, work independently, and proactively identify and address administrative and project support needs
• Excellent verbal and written communication skills
• Ability to work with a team of several people cooperatively
• Strong computer skills, specifically Microsoft Office (Word, Excel primarily) and document reader software, specifically Adobe or Bluebeam
• Familiarity with project management tools and applications
• To be legally authorized to work permanently in the country where this position is located
• To occasionally travel out-of-town and overnight for professional development and/or project-related work

Responsabilidades

• Welcome visitors and direct clients, vendors, and guests to the appropriate team members or meeting locations
• Answer and route incoming phone calls in a professional and courteous manner
• Maintain, organize, and distribute project documentation, including contracts, submittals, reports, meeting minutes, and other project records
• Support project teams by ensuring documentation is accurate, complete, and filed according to company standards
• Assist with tracking and maintaining compliance with internal project processes and procedures
• Coordinate incoming and outgoing mail, shipments, and deliveries
• Provide administrative support for project and office-related activities as needed
• Assist with special projects, data entry, and other assignments to support operational and business needs
• Serve as a backup resource for administrative and project support functions across the team
• Help maintain a professional, organized, and welcoming office environment
• Perform other duties as assigned

Conocimientos

Organizational skills

Multitasking

Team player

Self-motivated

Communication skills

Independent work

Herramientas

Microsoft Office

Adobe

Bluebeam

Descripción del empleo

JT Engineering, Inc. seeks a detail-oriented Project Controls Assistant in Green Bay to support project teams with document management, administrative coordination, and office operations.

You will help maintain project records, ensure accuracy and compliance with internal processes, and assist with data entry and special projects to support operations and business needs. A collaborative team environment and opportunities for growth are offered.