Project Controls Assistant

JT Engineering, Inc.; Green Bay (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Year-end bonus

Comprehensive insurance

401(k) with match

Generous PTO

Nine paid holidays

Paid community service hours

Technical & leadership training

Wellness program

Work Hard, Play Harder culture

Philanthropic initiatives

Flexible work environment

Job summary

JT Engineering, Inc. seeks a detail-oriented Project Controls Assistant in Green Bay to support project teams with document management, administrative coordination, and office operations.

You will help maintain project records, ensure accuracy and compliance with internal processes, and assist with data entry and special projects to support operations and business needs. A collaborative team environment and opportunities for growth are offered.

Qualifications

• 1+ years’ experience of administration assistance in accounting, business administration, or engineering
• Strong organizational and multitasking abilities
• Adaptive and flexible with alternate responsibilities
• Strong attention to detail to complete quality work
• Service-oriented personality
• Self-motivated with the ability to take initiative, work independently, and proactively identify and address administrative and project support needs
• Excellent verbal and written communication skills
• Ability to work with a team of several people cooperatively
• Strong computer skills, specifically Microsoft Office (Word, Excel primarily) and document reader software, specifically Adobe or Bluebeam
• Familiarity with project management tools and applications
• To be legally authorized to work permanently in the country where this position is located
• To occasionally travel out-of-town and overnight for professional development and/or project-related work

Responsibilities

• Welcome visitors and direct clients, vendors, and guests to the appropriate team members or meeting locations
• Answer and route incoming phone calls in a professional and courteous manner
• Maintain, organize, and distribute project documentation, including contracts, submittals, reports, meeting minutes, and other project records
• Support project teams by ensuring documentation is accurate, complete, and filed according to company standards
• Assist with tracking and maintaining compliance with internal project processes and procedures
• Coordinate incoming and outgoing mail, shipments, and deliveries
• Provide administrative support for project and office-related activities as needed
• Assist with special projects, data entry, and other assignments to support operational and business needs
• Serve as a backup resource for administrative and project support functions across the team
• Help maintain a professional, organized, and welcoming office environment
• Perform other duties as assigned

Skills

Organizational skills

Multitasking

Team player

Self-motivated

Communication skills

Independent work

Tools

Microsoft Office

Adobe

Bluebeam

Job description

Description

Join JT, an innovative and fast-growing company making a real impact across Wisconsin. We're looking for a detail-oriented Project Controls Assistant to support project teams through document management, administrative coordination, and office operations. If you thrive in an organized, collaborative environment and enjoy supporting successful project delivery, we'd love to hear from you.

Visit our website to learn about our people, culture, and community impact.

Job Responsibilities

• Welcome visitors and direct clients, vendors, and guests to the appropriate team members or meeting locations
• Answer and route incoming phone calls in a professional and courteous manner
• Maintain, organize, and distribute project documentation, including contracts, submittals, reports, meeting minutes, and other project records
• Support project teams by ensuring documentation is accurate, complete, and filed according to company standards
• Assist with tracking and maintaining compliance with internal project processes and procedures
• Coordinate incoming and outgoing mail, shipments, and deliveries
• Provide administrative support for project and office-related activities as needed
• Assist with special projects, data entry, and other assignments to support operational and business needs
• Serve as a backup resource for administrative and project support functions across the team
• Help maintain a professional, organized, and welcoming office environment
• Perform other duties as assigned

Job Requirements

• 1+ years’ experience of administration assistance in accounting, business administration, or engineering
• Strong organizational and multitasking abilities
• Adaptive and flexible with alternate responsibilities
• Strong attention to detail to complete quality work
• Service-oriented personality
• Self-motivated with the ability to take initiative, work independently, and proactively identify and address administrative and project support needs
• Excellent verbal and written communication skills
• Ability to work with a team of several people cooperatively
• Strong computer skills, specifically Microsoft Office (Word, Excel primarily) and document reader software, specifically Adobe or Bluebeam
• Familiarity with project management tools and applications
• To be legally authorized to work permanently (i.e., without time limitations, restrictions, or need for work sponsorship) in the country where this position is located
• To occasionally travel out-of-town and overnight for professional development and/or project-related work

Life at JT: The Benefits and Perks

At JT, we offer more than just a job - we provide a thriving workplace culture and exceptional benefits. Our team enjoys:

• Year-end bonus program that shares company success
• Comprehensive insurance: medical, dental, vision, life & disability
• 401(k) with generous match, starting on day one
• Generous PTO and nine paid holidays
• Paid Community Service Hours to support causes you care about
• Ongoing technical & leadership training for career growth
• Wellness program to support your health
• "Work Hard, Play Harder culture" with engaging company events
• Philanthropic initiatives, including our annual partnership with Blood Cancer United
• Flexible work environment that supports work/life balance

Who We Are

Real. Trusted. Proven.

Those three words have guided JT since our founding in 2005. We are real people providing trusted civil engineering solutions with a track record of delivering proven results for both public and private clients. They reflect how we approach our work, build relationships, and serve our clients every day.

Today, JT has grown to more than 130 employees with office locations in Green Bay, Madison, Eau Claire, and Milwaukee. We take a tailored approach to every project, working closely with our clients through proactive communication and responsive service. Our design and construction professionals collaborate throughout the project lifecycle, combining their experience and expertise to deliver high-quality solutions.

Our core services include construction engineering, land development, land surveying, local government, structural engineering, traffic & roundabout engineering, transportation engineering, water resources engineering, and landscape architecture.

JT is built on the belief that strong relationships and quality work go hand in hand. It's one of the reasons talented professionals choose to build their careers here and why clients continue to trust us with their most important projects. If you're looking for an opportunity to grow, contribute, and be part of a collaborative team, we'd love to hear from you.

JT Engineering, Inc. is an Equal Employment Opportunity Employer