Project Controller II

RS&H; Jacksonville (FL); Hybrid; USD 69,000 - 115,000; Full time

Benefits offered by this job

Paid Vacation

401(k) with Company Match

Medical, Dental, and Vision Insurance

Certification and Licensure Support

100% Employee Owned Company!

Career Advancement Opportunities

Pet Insurance

Job summary

RS&H is seeking a Project Controller II to join our FP&A team. This full-time role offers remote and hybrid options from an RS&H office.

You will support engineers, architects, and consultants by providing project controls, financial analysis, and procedural execution across multiple projects. The ideal candidate has 5+ years in project controls, strong Excel, ERP experience (Deltek/SharePoint a plus), and excellent communication.

Qualifications

• Bachelor’s degree in accounting, finance, or related field.
• Minimum of 5 years relevant experience, preferably in the AEC industry.
• Proficient with Microsoft Office; intermediate Excel with formulas, pivot tables and charts.
• Experience in Deltek ERP and SharePoint is a plus.
• Strong work ethic, self-starter and eagerness to learn.
• Analytical and problem-solving skills, and strong organizational, prioritization, and oral and written communication skills.

Responsibilities

• End-to-end project lifecycle management from setup to close-out in collaboration with PM and billing staff.
• Assemble scope and fee proposals; verify associate labor rates, check format, and proofreading.
• Coordinate contract and subcontract execution and amendments including signatures.
• Coordinate client invoicing with PM and billing staff; perform audits on rates.
• Lead subconsultant invoice process; liaise with internal teams for accuracy.
• Assist client management processes, open/edit opportunities, and report project data to stakeholders.
• Monitor and control project lifecycle; facilitate financial reviews for cost improvements.
• Facilitate project closeout processes including final subconsultant payments and AR collection.
• Mentor project controller team.
• Performs other duties as assigned.

Skills

MS Office proficiency

Excel (pivot tables & charts)

Deltek ERP knowledge

SharePoint experience

Analytical thinking

Communication skills

Stakeholder relationship skills

Education

Bachelor’s degree in accounting, finance, or related field

Degree in Business Management, Finance, Accounting, or related field

Tools

Deltek ERP

SharePoint

Job description

The Opportunity

We are seeking a Project Controller II to support the Financial Planning & Analysis (FP&A) team. This position is structured as full-time and offers flexibility to work remotely and/or in a hybrid capacity from one of our RS&H offices. We foster, value, and reward people who are creative, organized, self-motivated, and collegial. You will have an opportunity to support our great engineers, architects, and consultants by serving as an experienced project controls professional across a wide variety of our projects. This position supports the successful execution of projects by providing operational, financial, and analytical support to the project management and FP&A teams. This position applies established procedures and processes to perform routine and complex project controls assignments.

The ideal candidate will be detail oriented, have excellent communication skills, and thrive in a collegial, but deadline-driven setting. Working under minimal supervision, this person exercises independent decision-making and judgment, and may also help train and mentor other members of the project controls team. This is a unique opportunity to join a team that will embrace your contribution to better serve our clients.

Essential Functions

• Responsible for end-to-end project lifecycle from setup, maintenance, and close-out (WBS, phases, tasks, budget allocation, etc.) in collaboration with project management and billing staff. Analyzes key financial metrics to ensure the project management team can meet project deadlines and budget objectives.
• Assists project management team in assembling scope and fee proposals verifying associate labor rates, checking format, and proofreading.
• Coordinates contract and subcontract execution and amendments including ensuring contracts contain proper signatures and attachments.
• Coordinates client invoicing in collaboration with project management and billing staff. Performs periodic audits to ensure maximum rates are being invoiced.
• Leads subconsultant invoice process, acting as a liaison with internal teams ensuring subcontractor invoices are accurate.
• Assists in the client management process, including opening and editing opportunities, as well as participating in client management calls. Provides reports on project data and costs to project management team and other key stakeholders.
• Monitors, coordinates, and controls a project throughout its lifecycle. In collaboration with project management staff, facilitates ongoing financial reviews to identify areas of improvement or cost-savings throughout the project.
• Facilitates project closeout processes, including final subconsultant payments, monitoring of collection of accounts receivables, final ERP project data entry, and file archiving.
• Serves as a mentor and resource for the project controller team.
• Performs all other duties as assigned.

Minimum Requirements

• Bachelor’s degree in accounting, finance, or related field or equivalent combination of education and experience.
• Minimum of 5 years relevant experience, preferably in the AEC industry.
• Must be proficient with Microsoft Office and possess intermediate Excel proficiency in producing spreadsheets with data formulas, pivot tables and charts.
• Experience in Deltek ERP and SharePoint is a plus.
• Strong work ethic, self-starter and eagerness to learn.
• Must possess analytical and problem-solving skills, as well as strong organizational, prioritization, and oral and written communication skills.
• Must possess knowledge of financial accounting including analysis and reporting.
• Must have the ability to effectively interact with and build strong relationships with clients, customers, contractors, and other key stakeholders.

Preferred Qualifications

• Degree in Business Management, Finance, Accounting, or a related field is preferred.
• Working knowledge of Deltek, or other ERP software.
• Familiarity with typical project management activities in the Engineering/Architecture consulting market.
• Prior experience mentoring or training junior project controls staff.

Benefits

• Paid Vacation, Personal Time Off, and Holiday Pay
• 401(k) with Company Match
• Medical, Dental, and Vision Insurance
• Certification and Licensure Support
• 100% Employee Owned Company!
• Career Advancement Opportunities
• Pet Insurance
• And much more!

The anticipated salary range for this position is $69,000-115,000 annually. Actual compensation will be determined based on qualifications, experience, internal equity, geographic location, and other job-related factors.

No agency representation or submissions will be recognized for this vacancy. It is the responsibility of all third-party recruiting and employment agencies to know and adhere to our recruiting policy.

The Team

Joining our Operations team means an opportunity to explore your potential and apply your diverse project coordination skills to serve the large and small projects across the infrastructure industry. You can do this in a collaborative and team-oriented environment among other driven professionals. Join RS&H to define and master challenges, advance professionally, and build strong and lasting relationships.

The Company

Employee-owned, RS&H is one of the nation’s leading architecture, engineering, and consulting firms whose associates work hard every day to create a more connected future where everyone can thrive. We offer an exceptional journey from start to future. Our integrated teams translate experience into insight, turn challenges into opportunities, and build relationships that are as strong as the buildings and infrastructure we deliver together. We attribute our success to an unwavering commitment to our core values of: integrity, caring, forward-thinking, creativity, inclusivity, and ownership.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.