Project Control Specialist

The Planet Group; Mount Storm (WV); On-site; USD 60,000 - 90,000; Full time

Job summary

The Planet Group is seeking a detail‑oriented Project Controls/Administrative professional to support site PMs and the Project Controls Coordinator. The role involves tracking financial and contractual aspects, creating requisitions, and ensuring timely reporting across multiple projects.

Travel between assigned sites may be required. Responsibilities include facilitating POs and COs, monthly cost forecasts, and assisting with audits and capital budgeting.

Qualifications

• Excellent oral and written communication, strong organizational skills, and ability to work with minimal oversight.
• Strong planning and office management capabilities.
• Proficient with PC and Microsoft software; SAP experience required.
• Ability to follow processes and suggest improvements to Project Manager/Projects Controls.
• Ability to analyze information and make sound decisions.

Responsibilities

• Assist PM with purchase order requisitions and tracking; monitor milestones and funding levels.
• Support change order requisitions and tracking.
• Contribute to monthly cost forecasts with PMs and site finance.
• Assist with project closings and asset retirement documentation.
• Support capital budget development and PRF tracking.
• Assist with Biennial, rider, and audit documentation.

Skills

Communication

Planning

Office management

MS Office

PowerApps

Excel

Outlook

SAP

Decision making

Tools

SAP

PowerApps

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Average expected work hours will be 40/hours a week with occasional overtime based on station/project activity.

$500 mobilization/demobilization one time at beginning and end of assignment

Job Summary:

Work under the direction of the site Project Manager (PM) and Project Controls Coordinator (PCC) to acquire, track, and report on all financial and contractual aspects of the assigned projects that fall in their area of responsibilities.

Specific Duties & Responsibilities:

Purchase Order Requisitions & Tracking

• Assist PM with creating and submitting purchase order requisitions in support of project procurement activities.
• Track PO milestones and report on upcoming key dates, validity end dates, and funding levels.

Change Order Requisitions & Tracking

• Assist PM with creating and submitting change order requisitions in support of project procurement activities.

Monthly Cost Forecasts

• Work with site PMs and site financial analysts to assist in development of monthly cost forecasts for submittal to Power Generation Finance.
• Obtain cost reports from SAP for all assigned projects.
• Track variance between forecasts and actual spend and work with site PM to identify areas of improvement.

Project Closings

• Work with site PMs, financial analysts, accounting, and PCCs to facilitate the unitization and retirement of appropriate assets for each project when the project is ready for accounting closeout and work with the PCCs to update project metrics/status accordingly.

Capital Budget Development

• Work with site PMs, PCCs, and site financial analysts to assist in the development and maintenance of Project Request Forms (PRFs) and assist in the tracking of Estimate Request statuses.

Biennial, Rider, and Audit Support

• Assist PCCs with procurement, collection, and tracking of project documentation needs such as POs/COs/PRFs/Estimates/etc. to facilitate responses to Biennial, rate case, and Rider filing audits and interrogatories.
• Become familiar with the Project Management Filing Structure at a working level.
• Assist with other project controls aspects as needed.

Qualifications:

• Good oral and written communication skills, organizational skills, and the ability to work effectively with minimum oversight.
• Must have good planning and office management skills.
• Skilled in use of personal computer and Microsoft software (Word, Excel, Outlook, PowerApps). Existing or learned skills in SAP are required.
• Ability to follow and/or implement efficient processes and provide recommendations to Project Manager/Project Controls Coordinator on process improvements.
• Ability to analyze information and make sound decisions.

Administrative:

The CS will self-manage travel between assigned sites as required, if multiple sites are included in the job posting specifics.