Project Control Analyst

The Geneva Foundation; Bethesda (MD); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Family coverage

Benefits package

Job summary

The Geneva Foundation seeks a Project Control Analyst to manage financial and contractual elements of DoD-related projects in a hybrid role with on-site rotations at Bethesda, MD and other hub sites.

Responsibilities include coordinating with project teams, forecasting costs, entering ETC/EAC into the financial management tool, and maintaining accruals and forecasts consistent with government guidelines. Strong Excel skills and DoD contracting experience are required.

Qualifications

• Bachelor’s degree with 5+ years of relevant experience.
• Experience in DoD settings with CAS, FAR, DFARS, and Uniform Guidance.
• Experience across full life cycle of projects from proposal to closeout.
• Familiar with contract types such as FFP, T&M, Cost Plus.
• Strong financial reporting including forecasting, planning, cash flow, and compliance.
• Proficiency with Excel for data processing and management reporting.
• Advanced Excel skills.
• Ability to work independently with strong prioritization.
• Integrity, credibility, and dedication to Geneva’s mission.

Responsibilities

• Interface with the Project Team to provide financial support and analysis.
• Collaborate to build work breakdown structures for time charging and projections.
• Process and maintain records for grants/contracts and vendor/consultant agreements.
• Review and report project actual costs for labor and direct costs.
• Prepare accruals for work performed but not invoiced per policy.
• Collect forecasts and enter ETC/EAC into the financial management tool.
• Review trends and remediate forecast issues.
• Ensure accuracy in cost, revenue, and profitability reporting per contract.
• Review vendor/subcontractor agreements to validate funding and contract type.
• Perform analyses to ensure projects stay within parameters and government cost guidelines.
• Assist with schedule risk assessments for cost/schedule risks.
• Ensure adequate funding by maintaining records and requesting additional funds.
• Incorporate contract changes into control systems and maintain baselines.
• Communicate financial status and deliverables to leadership and customers.
• Close-out activities including reconciliations and subcontract invoices.
• Assist in audits.

Skills

DoD knowledge

Project lifecycle

Contract types

Financial reporting

Excel data analysis

Advanced Excel

Independent work

Integrity

Forecasting

Education

Bachelor’s degree in a relevant field

Job description

About the Position

The Project Control Analyst requires proven experience across project planning and control with a background in government contracting. The Analyst will work alongside the Project Team in support of managing the financial and contractual elements of projects. This is a hybrid-remote position; rotationally on-site at our hub sites in Bethesda, MD; Frederick, MD; Fayetteville, NC and Tacoma, WA

Salary Range

$80,000 - $90,000

QUALIFICATIONS

• Bachelor’s degree + 5 years of relevant experience


• Experience in DoD setting with understanding of Cost Accounting Standards, FAR, DFARs, and Uniform Guidance


• Well versed in the entire life cycle of a project from proposal development through contract close out


• Familiar with contract types, e.g., FFP, T&M, Cost Plus


• Requires strong program financial reporting skills to include responsibility for accurate forecasting, project planning and control, financial planning and analysis, cash flow management, and compliance with external and internal policies


• Demonstrate the ability to process and analyze large volumes of data in Excel and consolidate into management level reports


• Advanced Excel expertise


• Ability to prioritize and work without supervision, be persistent in follow-through


• Possess qualities of integrity, credibility, and dedication to the mission of Geneva

RESPONSIBILITIES

• Interface with the Project Team to provide financial support and analysis


• Collaborate with the Project Team to build appropriate work breakdown structure to comply with customer requirements and allow for accurate time charging and financial projections


• Process, input, and maintain accurate records for grants/contracts, subcontract/vendor/consultant agreements, and modifications


• Review, validate and report project actual costs incurred for labor and other direct costs


• Document and submit information in support of accruals for work performed but not yet invoiced in accordance with internal policies


• Work with the Project Team to collect bottom up financial forecasts/Estimates to complete (ETC)/Estimates at completion (EAC) and enter into the financial management tool


• Review trends to assess accuracy of the financial forecast and work with Project Team to remediate any issues


• Responsible for accuracy in financial reporting for cost, revenue and profitability in accordance with contractual obligations


• Work with procurement to review vendor, subcontractor, and consultant agreements to validate funding and contract type are appropriate based on prime contract


• Perform analyses and prepare reports in order to ensure that projects are within negotiated and agreed-upon parameters and government cost control guidelines


• Assist with/prepare schedule risk assessments to identify and mitigate program cost and scheduling risks


• Ensure adequate funding availability by maintaining accurate records of expenditures, directing preparation of expenditure projections, and submitting timely requests for additional funding to the Project Team and then government


• Incorporate contractual changes into control systems by staying aware of outstanding work against each contract in order to maintain realistic contract cost and schedule baselines


• Effectively communicate with leadership and customers regarding financial status, metrics and deliverables


• Review and execute close‑out activities, including but not limited to, final reconciliation of direct and indirect expenses to ensure all appropriate expenses have been posted; reconciliation of invoices (billed and received); and all subcontract invoices have been received and paid


• Assist in preparing for internal and external audits

Transforming Military Medicine to Save Lives Worldwide

As a leader in military medical research, at Geneva, our professionals develop critical solutions – and build rewarding careers. Our team of more than 400 employees across the world joins forces with some of the world’s leading researchers and innovators, who are committed to the advancement of military medicine worldwide.

Transforming Military Medicine to Save Lives Worldwide Geneva is a 501(c)3 nonprofit that advances military medicine through research, development, and education as we pursue our purpose to ensure optimal health for service members and the communities they serve.

Equal Opportunity Employer

The Geneva Foundation is an equal opportunity employer.

Benefits

• medical, dental, and vision healthcare, Flexible Spending Account, Health Savings account, with employer contribution.


• Coverage is provided for employees and family members including domestic partners.


• Short-and long-term disability, Employee Assistance Program, Life & ADD insurance, 403b retirement plan with generous employer match, flexible leave options, 11 paid holidays per year, and up to 4 weeks of paid time off in a rolling year.

Employees may qualify for PSLF as Geneva is a 501(c)(3) nonprofit organization. Full time positions come with all benefits. Part time and intermittent positions may vary.