Project Contracts & Billing Administrator

Ruppert Landscape Co; Saint Augustine (FL); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement savings plan with公司匹

Paid time off

FSAs

Job summary

Ruppert Landscape Co is seeking a Contract Administrator to support the financial and administrative success of landscape installation projects. You will set up and track projects, oversee billing and collections, monitor work-in-progress, and assist with monthly closeouts.

This role collaborates with operations and project teams and reviews contracts to ensure accurate financial records. Ideal candidates have 2+ years in contract administration and a degree in business or related field, with

Qualifications

• Associate’s or bachelor’s degree in business, accounting, finance, construction management, or a related field preferred.
• 2+ years of experience in contract administration, billing, accounting, project coordination, or administrative support preferred.
• Experience supporting construction, landscape, or project-based operations preferred.
• Strong understanding of billing, collections, financial reporting, and contract administration processes.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Strong analytical and problem-solving skills with the ability to interpret financial and operational data and follow through on outstanding items.
• Excellent organizational, communication, and time management skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail and accuracy in financial and administrative tasks.
• Ability to work collaboratively across departments and communicate effectively with internal teams, vendors, and customers.

Responsibilities

• Review and finalize bid packages and contract documentation
• Set up and maintain projects within the cost system to support accurate project tracking, billing, and financial reporting
• Collaborate with project managers, operations teams, vendors, and customers to support successful project execution and financial performance
• Coordinate operational communication and maintain accurate work-in-progress schedules and reporting
• Manage customer billing and collections processes, including preparing, posting, distributing, and tracking invoices for projects managed by internal teams and Project Managers
• Monitor and collect retention payments in accordance with contract terms and project timelines
• Coordinate weekly and monthly financial reporting and assist with month-end close activities to support accurate project and company financial performance.
• Compile and maintain financial and operational data for monthly branch reporting
• Ensure accuracy and completeness of project financial records, contract documentation, and reporting activities

Skills

Analytical thinking

Financial acumen

Communication skills

Time management

Team collaboration

Education

Bachelor's or Associate degree

Tools

Microsoft Office Suite

Job description

Ruppert Landscape Co is seeking a Contract Administrator to support the financial and administrative success of landscape installation projects. You will set up and track projects, oversee billing and collections, monitor work-in-progress, and assist with monthly closeouts.

This role collaborates with operations and project teams and reviews contracts to ensure accurate financial records. Ideal candidates have 2+ years in contract administration and a degree in business or related field, with