Project Closeout Coordinator

State of Indiana; Vincennes (IN); On-site; USD 50,000 - 70,000; Full time

Job summary

The Indiana Department of Transportation, Vincennes District, is seeking a Project Closeout Coordinator to manage program files, prepare reports, and allocate budgets. The role focuses on accuracy, timeliness, and clear communication with internal teams and the public.

You will compile procedures, track assets, perform audits, and respond to customer questions. A strong eye for detail and experience with budgeting and reconciliation are essential to ensure compliant project closeout processes

Qualifications

• Specialized knowledge of program area including pertinent rules and regulations.
• Ability to research, analyze, and compile specific topics related to program area.
• Ability to communicate effectively.
• Specialized knowledge of accounting and budgeting.
• Tact in dealing with other agency personnel and the public.

Responsibilities

• Manage and organize program files for the district.
• Compile information on procedures and policies.
• Answer customer questions and provide timely responses.
• Prepare program reports and budget allocations.
• Maintain program assets and assist in asset tracking.
• Support auditing, financial transactions, and reconciliation processes.

Skills

Program area knowledge

Research and analysis

Effective communication

Accounting and budgeting

Interagency collaboration

Job description

The Project Closeout Coordinator serves with the Indiana Department of Transportation's Vincennes District. The role involves managing program files, compiling information on procedures and policies, answering customer questions, preparing program reports and budget allocations, and maintaining program assets. The successful candidate will be highly organized with strong customer service skills, attention to detail, and experience with auditing, financial transactions, and reconciliation.

Key qualifications:

• Specialized knowledge of program area including pertinent rules and regulations
• Ability to research, analyze, and compile specific topics related to program area
• Ability to communicate effectively
• Specialized knowledge of accounting and budgeting
• Tact in dealing with other agency personnel and the public