Program Director

State-of-Indiana; Indianapolis (IN); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Medical plans

Paid leave

Education reimbursement

Free parking

LinkedIn Learning access

Job summary

Indiana State Department of Transportation (INDOT) is seeking a professional to review and verify documents for right-of-way acquisitions, guiding project managers on policies and procedures, and ensuring compliance with state and federal laws. The role supports surplus property processes, GIS data integration, and property management activities at INDOT's Central Office in Indianapolis.

With a focus on accuracy and regulatory adherence, the position emphasizes reviewing title materials,

Qualifications

• Working knowledge in program subject matter obtained through experience and/or education.
• Specialized knowledge of program area including pertinent rules and regulations.
• Basic knowledge of source materials and references including federal and state laws governing the programs.
• Ability to implement new principles and policies and discern implications.
• Ability to communicate effectively.
• Ability to work with a wide variety of stakeholders.

Responsibilities

• Reviews and verifies that all documents for title research are available, complete and accurate.
• Assists in disposal of excess land/right of way, access alterations, and other properties.
• Guides property management for the division and updates parcel statuses.
• Merges GIS and Microsoft product functionality for database queries.
• Prepares required documents for approvals related to surplus property sales and leases.

Job description

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Transportation:
The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

Role Overview:

This position is responsible for reviewing and verifying all documents for the acquisition of right-of-way being acquired for INDOT projects, providing guidance to project managers on acquisition policies and procedures, resolving disputed issues, coordinating the materials that must be used for acquisition and analyzing the information to insure that INDOT has followed state and federal laws governing right-of-way acquisitions.

• Reviews and verifies that all documents for title research are available, complete and accurate;
• Assists in the processes for disposal of excess land/right of way, access alterations, and other properties, including the maintenance of those inventories;
• Supports in guidance to those responsible for overseeing property management for the division;
• Assures accurate and timely updating and review of parcel/project/inventory status;
• Merge GIS and Microsoft product functionality to perform various relational database queries;
• Investigates, compiles information, and prepares required documents for approvals related to surplus property sales and lease agreements;
• Updates Land Record System (LRS) with current information;
• Determines if right of way documents prepared meet with requirements in accordance with Indiana Administrative Code, Title 865 IAC 1-12, Rule 12;
• Reviews and evaluates transfer documents (exhibits) for completeness and accuracy;
• Updates necessary entries to Electronic Records Management System (ERMS);
• Performs other related duties as assigned.

Location:

This position is with INDOT’s Central Office in Indianapolis.

The salary for this position traditionally starts at$47,320.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Monitor key performance indicators to ensure program effectiveness.
• Assist in developing, updating, and monitoring all policies and procedures related to the program area.
• Answer customer questions about program policies and procedures.
• Act as technical consultant to stakeholders to clarify and interpret policies and procedures.
• Prepare and disseminate monthly and annual program reports.
• Review the budget and program assets are allocated appropriately.
• Monitor compliance and make recommendations to the program to increase efficiencies.
• Prepare training materials and train agency employees on program requirements and usage.
• Deliver communication plans and communications.
• Serve as a liaison between agency and other state and federal agencies.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Working knowledge in program subject matter obtained through experience and/or education.
• Specialized knowledge of program area including pertinent rules and regulations.
• Basic knowledge of all source materials and references including federal and state laws governing the programs.
• Ability to implement new principles and policies and discern any far-reaching implications.
• Ability to communicate effectively.
• The ability to apply general rules to specific problems to produce answers that make sense.
• Ability to work effectively with a wide variety of stakeholders.
• Working knowledge of accounting and budget principles.

A degree is not a standard requirement for this role. However, at least 5+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered. Some positions may include specific education requirements depending on the program scope.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .