Project Billing Specialist

Worley Group, Inc; Houston (TX); On-site; USD 95,000 - 135,000; Full time

Job summary

Worley Group, Inc in Houston is seeking an experienced billing leader to manage complex project billing, ensure accuracy, and drive timely invoicing across large projects. You will leverage advanced billing systems, collaborate with project management and finance, and mentor a small team while strengthening controls and processes.

The role requires deep knowledge of project billing, data review, and proactive problem solving to support project financial performance and on-time delivery.

Qualifications

• Experience managing complex billing activities and ensuring accuracy and timeliness.
• Strong understanding of project billing processes, data review, and documentation controls.
• Ability to investigate issues, troubleshoot billing systems, and support colleagues.

Responsibilities

• Leading complex project billing activities and ensuring deliverables meet contractual requirements and schedules.
• Maintaining billing accuracy and integrity through data review and reconciliation.
• Applying advanced billing system expertise to manage complex assignments and investigate issues.
• Supporting project financial performance through collaboration with project management, finance, and commercial teams.
• Resolving complex billing challenges using independent judgment and established policies.
• Providing technical leadership and guidance to a small team of colleagues as needed.
• Strengthening processes and controls by improving billing workflows and internal checks.
• Monitoring billing deliverables and communicating priorities to stakeholders for timely resolution.
• Explaining complex billing matters clearly and maintaining confidentiality of sensitive information.
• Ensuring compliance with organizational policies and contractual requirements in billing activities.

Skills

Project billing

Systems proficiency

Analytical thinking

Process and control awareness

Problem-solving

Continuous improvement

Education

Technical school qualification or equivalent

Job description

About us

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

Core Responsibilities

You will be responsible for...

• Leading complex project billing activities: Manage billing for large, complex projects or multiple billing requirements within smaller locations, ensuring deliverables are accurate, complete, and submitted in line with contractual requirements, project schedules, and established procedures.
• Maintaining billing accuracy and integrity: Review billing data, supporting documentation, calculations, and relevant project information to identify discrepancies, resolve issues, and maintain reliable financial records.
• Applying advanced billing system expertise: Use a strong understanding of project billing systems, tools, and workflows to manage complex assignments, investigate system issues, and support the effective use of billing technology.
• Supporting project financial performance: Work collaboratively with project management, finance, commercial, and other relevant teams to clarify billing requirements, address outstanding items, and help minimize billing delays and avoidable rework.
• Resolving complex billing challenges: Apply independent judgment, analytical thinking, and established policies to assess difficult or unusual situations, determine appropriate courses of action, and recommend practical solutions.
• Providing technical leadership and guidance: Act as a subject matter expert, sharing knowledge, explaining procedures, and providing day-to-day direction to a small team of less experienced colleagues where required. Review completed work, support consistent practices, and help build team capability.
• Strengthening processes and controls: Identify opportunities to improve billing workflows, documentation, quality checks, and internal controls. Contribute to the development and implementation of improved processes, tools, and systems where appropriate.
• Monitoring billing deliverables: Track billing progress, identify potential delays or risks, and communicate priorities and outstanding issues to relevant stakeholders to support timely resolution.
• Communicating with confidence and clarity: Explain complex billing matters, present findings, and influence stakeholders using sound reasoning, accurate information, and a pragmatic approach. Handle confidential and sensitive information with appropriate discretion.
• Maintaining compliance and consistency: Apply organizational policies, established standards, and applicable contractual and procedural requirements to billing activities, raising concerns when requirements or expected outcomes are unclear.
• Working independently and collaboratively: Organize and prioritize assignments with limited day-to-day supervision, seek technical guidance when needed, and contribute to shared objectives through constructive communication and teamwork.

What you'll bring to the role

What you'll bring to the role..... is a combination of technical billing expertise, commercial awareness, sound judgment, and the confidence to take ownership of complex assignments. You will be comfortable working independently while recognizing the value of collaboration, knowledge sharing, and continuous improvement.

Qualifications and experience

• A technical school qualification or equivalent relevant education, training, and experience.
• At least seven years of relevant experience in project billing, financial administration, project finance, or a closely related area.
• Demonstrated experience managing complex billing activities, ideally within a project-based organization or a business operating across engineering, energy, chemicals, resources, or other related industries.
• Advanced knowledge of project billing systems, processes, procedures, and tools, with the ability to investigate issues and support others in resolving technical challenges.
• Experience interpreting billing requirements, reviewing supporting documentation, identifying discrepancies, and resolving issues that require independent analysis and judgment.
• Experience providing technical guidance, reviewing work, or coordinating the activities of less experienced team members.
• A combination of education, training, and practical experience that demonstrates the technical capability and professional judgment required for the role.

Technical and analytical skills

• Project billing expertise: You understand the end-to-end billing process and can manage complex assignments while maintaining accuracy, completeness, and consistency.
• Systems proficiency: You can navigate advanced billing systems, investigate errors, troubleshoot process issues, and help colleagues use systems and tools effectively.
• Analytical thinking: You can interpret detailed information, evaluate discrepancies, understand the implications of different options, and reach well-reasoned conclusions.
• Process and control awareness: You understand the importance of documented procedures, reliable supporting records, appropriate checks, and consistent application of organizational policies.
• Problem-solving ability: You can break down complex issues, identify root causes, assess practical options, and implement or recommend appropriate solutions.
• Continuous improvement: You recognize opportunities to streamline workflows, strengthen controls, reduce rework, and improve the quality and timeliness of billing outputs.

Leadership and decision-making

• Independent judgment: You can manage difficult assignments with limited supervision, determine appropriate next steps within established policies, and recognize when an issue requires escalation.
• Technical leadership: You can act as a trusted source of billing knowledge, provide clear guidance, and help others develop their technical capability.
• Quality-focused execution: You take ownership of your work, review details carefully, and maintain high standards even when managing competing priorities.
• Pragmatic decision-making: You balance procedural requirements, project needs, and business objectives to reach practical, well-supported decisions.
• Accountability: You follow through on commitments, communicate emerging risks, and take responsibility for resolving issues within your remit.

Communication and collaboration

• Clear communication: You can explain complex billing requirements and technical issues in a straightforward, accessible way to colleagues with different levels of experience.
• Stakeholder engagement: You can build effective working relationships with project, finance, commercial, and other teams to resolve billing matters and maintain alignment.
• Influencing skills: You can present evidence, explain recommendations, and gain support for appropriate actions, particularly when dealing with sensitive or complex matters.
• Knowledge sharing: You are willing to coach colleagues, document good practices, and contribute to a collaborative team environment.
• Professional discretion: You understand the importance of confidentiality, accuracy, and sound judgment when working with sensitive financial and project information.

Above all, you will bring a proactive mindset, attention to detail, and a commitment to doing the right thing. You will be comfortable taking ownership, asking thoughtful questions, and working with others to find solutions that support both project delivery and broader business objectives.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.

And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.