Project Billing Specialist

Lovegreen Industrial Services; Eagan (MN); On-site; USD 62,000 - 82,000; Full time

Benefits offered by this job

Medical with company contribution

401(k) with immediate vesting

Paid holidays & PTO

Voluntary dental and vision insurance

Job summary

A leading industrial services provider in Minnesota is seeking a Billing Specialist to manage invoicing and billing inputs. This role requires an associate’s degree in accounting and 3+ years of experience in a related field. The ideal candidate will be detail-oriented, process-driven, and able to handle multiple assignments efficiently. Competitive compensation and benefits are offered, including medical insurance, 401(k) contributions, and paid time off.

Qualifications

• 3+ years of experience in project billing, accounting, or construction/industrial environments.
• Strong communication skills comfortable pushing upstream.
• Highly organized and able to manage multiple jobs and deadlines simultaneously.

Responsibilities

• Own the weekly billing cadence across all jobs.
• Prepare and distribute accurate customer invoices.
• Proactively gather billing inputs and ensure job setup in systems.

Skills

Project billing

Accounting

Excel

Communication

Detail-oriented

Problem-solving

Education

Associate’s degree in accounting or related field

Tools

Sage 300 CRE

Job-cost accounting systems

Job description

At Lovegreen Industrial Services, our purpose is simple: keep industry running. We do that by partnering with manufacturers and delivering reliable, high-quality millwright services when and where they need them.

We’re a Minnesota-born company with roots going back to 1948, and while we started small, today we support customers across the United States. No matter where we’re working, we bring the same hands-on approach, problem-solving mindset, and pride in doing the job right.

What You’ll Do

• Own the weekly billing cadence across all jobs (T&M, lump sum, progress)
• Prepare, issue, and distribute accurate customer invoices in accordance with contract and PO requirements
• Proactively gather billing inputs including labor, equipment, materials, subcontractors, approvals, and backup documentation
• Identify and escalate missing or unclear billing inputs early to prevent invoice delays
• Track and monitor unbilled labor and costs, identifying aging items and root causes
• Maintain visibility into billing status by job and customer
• Ensure proper job setup, contract entry, and billing configuration in company systems
• Respond to customer questions regarding invoice accuracy and supporting documentation
• Correct or reissue invoices when needed and coordinate internally to resolve issues
• Suggest process improvements that increase billing efficiency and reduce cycle time

Who You Are

• Associate’s degree in accounting or related field (or equivalent experience)
• 3+ years of experience in project billing, accounting, or construction/industrial environments preferred
• Experience with Sage 300 CRE or similar job-cost accounting systems preferred
• Strong Excel and general computer skills
• Comfortable reading and interpreting contracts, purchase orders, and billing terms
• Highly organized and able to manage multiple jobs and deadlines simultaneously
• Detail-oriented with strong ownership and follow-through
• Confident communicator who is comfortable pushing upstream and escalating when needed
• Process-driven and motivated to reduce errors, delays, and unbilled exposure

Who We Are

We are Passionate. We are Problem Solvers. We are Accountable. We are Positive.

The culture at Lovegreen is built on our shared core values. We go above and beyond for our customers, and we do the same for our employees. We believe strong execution starts with supporting the people who make it happen.

We offer competitive compensation, generous paid time off, and opportunities for continued education and professional development.

Eligible Employees Also Have Access To

• Medical with generous company contribution
• choice of HDHP with HSA or Co-Pay plan
• Voluntary dental and vision insurance
• 401(k) with a company contribution that's immediately vested!
• Paid holidays & PTO
• Long-Term Disability and life insurance options

For positions that require PPE, we provide reimbursement for steel toe boots and prescription safety glasses.

Pay Range: $62,000 - $82,000/annually

Position Requirements

This role is largely sedentary. This person frequently communicates with coworkers and customers to exchange information about projects and process. Reasonable accommodations will be made.

Lovegreen Industrial Services, Inc is a drug free workplace. Pre-Employment drug screen required.

Lovegreen Industrial Services, Inc is an Equal Opportunity Employer/Affirmative Action Employer. Employment decisions are made on the basis of individual skill, ability, reliability, productivity, and other factors important to performance. We do not discriminate on the basis of race, color, creed, religion, sex, national origin, physical or mental disability, age, veteran status, pregnancy, sexual orientation, genetic information, gender identity, or any other basis protected by state or federal law or local ordinance.