Project Associate (Strategy & Partnerships)

States United; Washington (District of Columbia); Hybrid; USD 63,000 - 77,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Matching retirement plans

Job summary

States United Democracy Center is seeking a Project Associate (Strategy & Partnerships) to support the SVP and the S&P team in Washington, DC. This fully remote role requires coordinating schedules, preparing materials, booking travel, and managing logistics for internal and external meetings and events.

The position emphasizes independence, strong writing and communication skills, and the ability to multitask in a fast-paced environment while maintaining confidentiality.

Qualifications

• Requires at least 2 years of experience providing project or administrative support in a professional setting.
• Strong organizational and administrative skills.
• Self-motivation and ability to work independently from inception to completion.
• Ability to work under pressure and handle confidential information with discretion.
• Strong writing and communications skills.
• Professionalism, tact, and diplomacy with senior professionals and government officials.

Responsibilities

• Provide high-level administrative support to the SVP of Strategy & Partnerships and the S&P team.
• Manage and coordinate schedules for the SVP and team members.
• Schedule internal and external meetings and events (in-person and virtual).
• Track meeting requests and adjust prioritization as needed.
• Provide logistical and on-site support for events and meetings; handle speaker requests and attendee management.
• Prepare materials for meetings, agendas, slide decks, and briefing memos.
• Take notes during meetings and compile follow-up task lists.
• Maintain contact lists and document sharing; keep file systems organized.
• Draft correspondence and materials; proofread and fact-check research and reports.
• Coordinate travel arrangements and serve as primary contact for inquiries.

Skills

Administrative support

Scheduling

Travel coordination

Note taking

Communication

Event coordination

Research

Multitasking

Job description

Fully Remote

Job Type

Full-time

Description

States United Democracy Center, a nonpartisan organization dedicated to the rule of law and free, fair, and secure elections, is seeking a Project Associate (Strategy & Partnerships) to join its Strategy & Partnerships (S&P) team.

Job Overview:

The Project Associate (Strategy & Partnerships) will report to and provide high-level administrative support to the SVP of Strategy & Partnerships and to the Strategy & Partnerships team. The Project Associate is primarily responsible for scheduling, preparing daily meetings and events, creating materials, taking notes, drafting agendas, and making travel arrangements, among other administrative tasks.

Responsibilities:

• Perform all duties in accordance with States United’s values of integrity, inclusion, collaboration, innovation, and excellence.
• Manage and coordinate schedules for the SVP and other members of the S&P team.
• Schedule internal and external meetings and events (both in-person and virtual).
• Track meeting requests and team workflow; adjust and prioritize last-minute changes.
• Provide logistical and on-site support for events and meetings, including speaker requests, event coordination and set up, and attendee management.
• Support S&P team to plan and execute reoccurring meetings including quarterly Advisory Board calls and partner briefings.
• Prepare materials for meetings and events, including agendas, handouts, slide decks, talking points, and briefing memos.
• Take notes at meetings and prepare lists of follow-up tasks.
• Track key contacts and relationships and maintain up-to-date contact lists.
• Draft correspondence and other materials.
• Format, proofread, and fact check research, reports, and other materials.
• Set up and maintain file systems, document sharing, to-do lists, and work stream trackers.
• Collaborate with other members of the States United team to manage logistics and prepare materials for organization-wide events and meetings.
• Book and coordinate travel arrangements.
• Serve as the point of contact for the SVP and related departmental inquiries.
• At least two (2) or more years of experience providing project support, administrative support, or other relevant experience in a professional setting.
• Strong organizational and administrative skills.
• Self-motivation and the ability to work independently on projects, from conception to completion.
• Ability to work under pressure at times.
• Ability to use sound judgment and discretion in working with confidential and/or sensitive information.
• Strong critical thinking, problem solving, research, and decision-making skills.
• Strong writing and communications skills.
• Professionalism, tact, and diplomacy in interactions with senior professionals and government officials.
• Ability to multitask and respond effectively to changing workloads and priorities.
• Ability to solve problems and creatively leverage resources to arrive at a resolution.
• Ability to work collaboratively with colleagues in a demanding and fast-paced environment.
• Must be located in the EASTERN time zone.
• Willingness and ability to work beyond the normal workday, on weekends, and/or more than 40 hours a week as necessary.
• Willingness and ability to commit to a minimum of 15% travel time.
• Display a positive attitude, show concern for people and community, demonstrate presence, self-confidence, common sense, and good listening ability.

Preferred Qualifications:

• High preference for candidates who are based in the D.C., Maryland, or Virginia metro areas or able to easily commute to D.C.
• Experience working on issues of election protection, voting rights, and/or democracy protection strongly preferred.
• Experience working with senior executives.

We welcome and encourage individuals to apply even if they do not have all or any of the preferred qualifications listed above.

Only applications with cover letters included will be considered.

• Annual salary will be $70,000+ and commensurate to experience.

States United Democracy Center offers generous benefits including 100% employer-paid health, vision, and dental plans plus matching retirement plans.

We have offices located in Boston, MA; Brooklyn, NY; and Washington, DC. This position may also be remote within the Eastern United States, with travel to attend organizational and team meetings and conferences, and other travel as needed.

States United values a diverse workforce and a culture of inclusivity and belonging. We are an equal opportunity employer and encourage applications from all individuals without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law. Women, people of color, LGBTQ+ individuals, people with disabilities, and veterans are strongly encouraged to apply.

As part of our finalist process, we conduct professional reference checks and may speak to former supervisors and colleagues beyond the references you initially provide. We will never contact your current employer without your express permission.