Project Associate, Due Diligence

The Vertex Companies, Inc.; South Chester (PA); On-site; USD 38,000 - 127,000; Full time

Benefits offered by this job

401(k) with immediate matching

Health insurance

Dental insurance

Life insurance

Short-Term Disability

Long-Term Disability

Paid time off

Flexible Spending Accounts

Employee Assistance Program

Job summary

The Vertex Companies, Inc. is seeking a Project Associate to organize field paperwork and create/ revise technical documents such as specifications, plans, drawings, and reports. The role is detail oriented and focused on producing accurate, compliant project outputs.

Responsibilities include digitization, data tracking, and coordination with team members to ensure timely delivery. You will learn about products and processes while supporting health, safety, and environmental project work.

Qualifications

• Requires 2 years of related experience.
• Experience with organizing field paperwork and generating/edits of technical documents.
• Ability to review and learn project products or processes.
• Familiarity with environmental regulations and related reports.

Responsibilities

• Assist project managers and field staff with review, standardization, digitization, and filing of field paperwork.
• Update tracking sheets based on client, contractor, and field information.
• Collect, digitize, and organize field paperwork.
• Write and edit letters, reports, specifications, and work plans.
• Learn product/process details from project managers and staff.
• Research applicable environmental regulations for current projects.
• Track job progress in real time and manage data in client databases.

Skills

Communication

Organizational skills

Analytical skills

Problem solving

Multi-tasking

Tools

Google Sheets

PDF templates

Databases

Job description

Description

Company Description

The Vertex Companies, LLC (VERTEX) is a $180M global consulting firm that integrates strategic advisory, project management, and dispute resolution services for organizations facing complex challenges in a world of risk. We embody our core values of embracing lifelong learning, operating with urgency, maximizing value, and driving collaboration to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do and deliver meaningful impact.

Job Description

The Project Associate will organize field paperwork as well as create and revise technical documents including but not limited to: specifications, plans, drawings, or various reports. This position is detail oriented.

Core Responsibilities

Work Product Creation, Project Management, Coordination with Team Members

• Assist project managers and field staff with review, standardization, digitization, and filing of field paperwork.
• Update tracking sheets based off of updated information from the client, contractor, and/or field staff
• Collection, digitization, and organization of field paperwork.
• Writes and edits technical documents including letters and reports.
• Writes and edits procedural documentation such as specifications and work plans.
• Works with project managers and field staff to learn about specific products or processes.
• Research applicable environmental regulations and previous documents to complete current projects.
• Projects include worker exposure assessments, health and safety compliance, asbestos management, lead-based paint testing, mold and other indoor air quality investigations.
• Plans writing processes and adheres to budgets, timelines, and deadlines.
• Creates PDF plans using existing templates and client guidelines.
• Create and edit Google spreadsheets.
• Gather feedback from clients and managers to improve technical documents.
• Enter data into client Databases.
• Track the progress of jobs in real time.
• Correlate field paperwork
• Perform other related duties as assigned.

Qualifications & Competencies

• Requires 2 years of related experience
• Collection, digitization, and organization of field paperwork.
• Writes and edits technical documents including letters and reports.
• Writes and edits procedural documentation such as specifications and work plans.
• Works with project managers and field staff to learn about specific products or processes.
• Research applicable environmental regulations and previous documents to complete current projects.
• Projects include worker exposure assessments, health and safety compliance, asbestos management, lead-based paint testing, mold and other indoor air quality investigations.
• Plans writing processes and adheres to budgets, timelines, and deadlines.
• Creates PDF plans using existing templates and client guidelines.
• Create and edit Google spreadsheets.
• Gather feedback from clients and managers to improve technical documents.
• Enter data into client Databases.
• Track the progress of jobs in real time.
• Correlate field paperwork
• Perform other related duties as assigned.

Knowledge & Skills

• Experience in providing reliable work product review as assigned
• Able to communicate effectively (written and verbal) with co-workers and Supervisors, and clients, subcontractors, and vendors as assigned
• Strong communication and organizational skills
• Strong analytical and problem-solving skills
• Demonstrated self-awareness and flexibility in working with a variety of personalities and work styles (colleagues, clients, Assigned Supervisors)
• Able to handle multiple priorities and perform consistently and positively under high stress conditions

Additional Information

At VERTEX, we invest in top talent with a highly competitive total compensation package designed to reward performance and support long-term success. Total compensation includes a base salary and a performance-based discretionary bonus program. Our comprehensive benefits package offers multiple healthcare and dental plan options, as well as company-paid Life Insurance, Short-Term Disability, and Long-Term Disability coverage—ensuring peace of mind for you and your family.

We offer a 401(k) plan with immediate matching and full vesting, empowering employees to build financial security from day one. Additional benefits include Flexible Spending Accounts, a robust Employee Assistance Program, and a suite of exclusive perks that enhance everyday life.

At The Vertex Companies, our salary ranges are intentionally designed to support meaningful career growth over time. These ranges allow employees to develop, expand their impact, and increase their earnings as they progress within their job level. A new hire’s starting compensation is determined by their experience, geographical location, scope of the role at the time of hire and Company affordability. Our ranges are structured to reward growth and performance, ensuring there is room for advancement and long-term opportunity.

The pay range for this role is:

$47,000.00 - $127,000.00 USD annually (Geographical Tier AA - Sample Locations: NY Metro, San Francisco, San Jose, Seattle)

$43,200.00 - $118,000.00 USD annually (Geographical Tier A - Sample Locations: Irvine CA, Middlesex NJ, Tacoma WA, Boston, Alexandria)

$40,000.00 - $108,000.00 USD annually (Geographical Tier B - Sample Locations - Baltimore, Chicago, Anchorage, Portland)

$38,200.00 - $98,000.00 USD annually (Geographical Tier C - Sample Locations - Atlanta, Charlotte, Cincinnati, Miami)

Time away matters—so we provide a generous paid time off program, including vacation, sick time, and paid holidays (with prorated options for eligible part-time employees).

Notice to Third Party Agencies:

Please note that The Vertex Companies employs a fully staffed recruiting team. We do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Agreement, VERTEX will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, VERTEX explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of VERTEX.