Project Associate

Intepros; Portage (MI); On-site; USD 52,000 - 78,000; Full time

Job summary

Intepros is seeking a Project Associate – Project Management (Individual Contributor) in Portage, MI to support Medical Commercial project teams. You will assist with scheduling, documentation, meeting support, and internal communications as you develop skills in project management and business operations.

You will work closely with experienced project managers, use Microsoft Project, Smartsheet, and SAP, and help prepare updates, status reports, and summaries in a fast-paced, learning-focused

Qualifications

• 1+ year of professional work experience.
• Strong written and verbal communication skills.
• Excellent organizational, multitasking, and prioritization abilities.
• Strong analytical, problem‑solving, and attention‑to‑detail skills.
• Proficiency in Microsoft 365 (Excel, PowerPoint, Word, Outlook, Teams).
• Ability to work in a fast-paced environment and manage multiple priorities.
• Strong interpersonal skills and cross-team collaboration.
• Follow-through on assignments, deadlines, and commitments.
• Ability to work independently with minimal supervision.
• Interest in developing a career in project or program management.

Responsibilities

• Maintain project schedules, status trackers, documentation, and meeting records.
• Coordinate meetings, capture detailed notes, and distribute action items to stakeholders.
• Track project tasks, deadlines, and deliverables, following up with team members.
• Assist with project data entry and updates using tools such as Microsoft Project, Smartsheet, and SAP.
• Gather and organize information from various departments to support updates and alignment.
• Assist with presentations, project communications, status reports, and summaries.
• Support basic budget tracking and administrative project activities.
• Participate in project meetings and contribute ideas as knowledge develops.
• Maintain organized and accessible project documentation.
• Collaborate with cross-functional teams with initiative and accountability.

Skills

Communication

Organization

Multitasking

Attention to detail

Microsoft 365

Analytical thinking

Team collaboration

Independent work

Career development in PM

Tools

Microsoft Project

Smartsheet

SAP

PowerPoint

Job description

We're Actively Seeking Qualified Candidates for the Following Position!

Project Associate – Project Management (Individual Contributor)

Position Overview

The Project Associate provides foundational support to project teams within the Medical Commercial division. Working alongside experienced project and program managers, this individual will assist with project coordination, scheduling, documentation, meeting support, and internal communications. This is an excellent opportunity for an early-career professional interested in developing skills in project management, business operations, and process improvement. The role offers hands‑on experience working with cross‑functional teams, project management tools, and business processes in a collaborative, learning‑focused environment.

Key Responsibilities

• Maintain project schedules, status trackers, documentation, and meeting records.
• Coordinate meetings, capture detailed notes, and distribute action items to project stakeholders.
• Track project tasks, deadlines, and deliverables, following up with team members as needed.
• Assist with project data entry and updates using tools such as Microsoft Project, Smartsheet, and SAP.
• Gather and organize information from various departments to support project updates and team alignment.
• Assist with preparing presentations, project communications, status reports, and summaries.
• Support basic budget tracking and administrative project activities.
• Participate in project meetings and contribute ideas as knowledge and experience develop.
• Maintain organized and accessible project documentation.
• Work collaboratively with cross‑functional teams while demonstrating initiative, accountability, and a willingness to learn.

Qualifications

• Minimum of 1 year of professional work experience.
• Strong written and verbal communication skills.
• Excellent organizational, multitasking, and prioritization abilities.
• Strong analytical, problem‑solving, and attention‑to‑detail skills.
• Proficiency in Microsoft 365, including Excel, PowerPoint, Word, Outlook, and Teams.
• Ability to work effectively in a fast‑paced environment and manage multiple priorities.
• Strong interpersonal skills and the ability to collaborate across teams.
• Demonstrated ability to follow through on assignments, deadlines, and commitments.
• Ability to work independently with minimal supervision while knowing when to ask questions or seek guidance.
• Interest in developing a career in project or program management.

Additional Requirements

• Ability to manage time, competing priorities, projects, and workplace challenges.
• Ability to exercise sound judgment and discretion when handling information.
• Strong written and verbal communication skills, including the ability to present information to groups.
• Ability to maintain accurate and confidential records.
• Must meet applicable physical and cognitive requirements of the work environment.
• May require exposure to manufacturing environments, including loud noise.
• Safety glasses are required in designated areas. Closed-toe and closed-heel shoes are required on the production floor; safety shoes are recommended.