Project Coordinator - Department of Oncology, PSDR

Wayne State University; Detroit (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

Wayne State University in Detroit is seeking a Project Coordinator for the Department of Oncology, PSDR, to support Population Studies Disparities Research and DEI initiatives. The role emphasizes coordinating schedules, meetings, and communications across CRTEC and DEI offices to advance inclusive cancer research training.

The ideal candidate will assist in preparing research reports, grant submissions, and data summaries while liaising with students and external partners to build effective

Qualifications

• Bachelor's degree in a related field required.
• Knowledge of grant requirements and health care systems.
• Entry level (less than a year of job-related experience).
• Experience coordinating programs or events from planning through execution is a plus.
• Experience handling confidential records under FERPA, HIPAA, or institutional policy.

Responsibilities

• Coordinate and manage research-focused project activities, timelines and calendars.
• Provide support for writing research reports, manuscripts, and grant submissions.
• Serve as liaison between CRTEC, DEI and other cancer center initiatives.
• Organize meetings, agendas, travel, catering and AV logistics; document outcomes.
• Develop and maintain demographic surveys and data dashboards.

Skills

Project coordination

Scheduling

Team collaboration

Communication skills

Multilingual (English, Arabic, Spanish

Education

Bachelor's degree

Master’s degree preferred

Tools

Microsoft Office

AI tools

Job description

Project Coordinator - Department of Oncology, PSDR

Wayne State University is searching for an experienced ProjectCoordinator - Department of Oncology, PSDR at its Detroitcampus location.

Wayne State is a premier, public, urban research university locatedin the heart of Detroit, Michigan where students from allbackgrounds are offered a rich, high-quality education. Ourdeep-rooted commitment to excellence, collaboration, integrity,diversity and inclusion creates exceptional educationalopportunities which prepare students for success in a globalsociety.

Essential functions (job duties):

The Project Coordinator will focus on research for the PopulationStudies Disparities Research (PDSR) for Education and DEIInitiatives. This role will support the Department of Oncology’smission to coordinate and integrate research and education acrossthe training and professional continuum with an emphasis onbuilding an inclusive cancer research workforce that serves thecommunity. This position reports to both the Associate CenterDirector of Education and the Associate Center Director ofDiversity, Equity, and Inclusion. In this role, the ProjectCoordinator will provide crucial support to research efforts ofWSU’s National Cancer Institute (NCI) designated comprehensivecancer center. The work accomplished by this position ensures thattraining programs within WSU are effective in reaching students andjunior researchers.

Ensure that projects are executed successfully and completed withintime frames to meet research objectives including maintaining workplans, task lists, project calendars, and the coordination ofcomplex schedules for various initiatives within the CancerResearch Training and Education Coordination (CRTEC) and Diversity,Equity, and Inclusion (DEI) offices within the Department ofOncology at Wayne State University.

Provide support to cancer center leaders in writing researchreports and manuscripts, developing presentations, contributing togrant submissions, and creating other materials as needed.

Liaison to students and community members as well as other cancerresearch entities. Serves as link between CRTEC, DEI and otheressential initiatives of the cancer center, to assemble effectiveteams of researchers and subject matter experts that will meet theeducational and diversity goals of the department.

Use artificial intelligence tools for drafting emails, summarizingnotes, and conducting research to enhance efficiency in support ofinitiatives.

Schedule, organize and participate in internal and externalmeetings as the primary event coordinator: developing agendas;setting itineraries for visiting presenters; overseeing allcatering, facilities, and audio-visual logistics; and ensuringdetailed documentation of outcomes, including post-meetingsurveys.

Development and analysis of demographic surveys providing insightsthat can inform strategic initiatives, policies, and programs toassess and understand the diversity and inclusivity of ourworkforce and academic community.

Perform other related duties as assigned.

Unique duties:

Coordinate daily operations for CRTEC programs serving participantsfrom middle school through faculty, including calendars, sharedcommunications, deadlines, meetings, and program materials. Manageparticipant applications, communications, reviewer assignments,mentor matching, onboarding, attendance, rosters, alumni records,certificates, and recognition items. Coordinate sessions, symposia,site visits, career panels, and advisory meetings, includingspeakers, transportation, registration, facilities, participantmovement, day-of operations, evaluations, attendancereconciliation, and archiving. Process financial, procurement, andtrainee travel transactions, including payment vouchers,purchasing-card documentation, invoices, vendor registration,honoraria, expense reports, reimbursements, index transfers, andapproval routing. Maintain complete financial and audit records.Administer program surveys; monitor participation; clean, export,and maintain data; update dashboards; conduct alumni and outcomesearches; and prepare descriptive summaries. Maintain CRTEC files,templates, confidential records, and program archives. Supportgrant and report submissions, approval routing, partner records,joint-event logistics, and tracking of commitments anddeliverables.

Qualifications:

Education:

Bachelor's degree

Bachelor’s degree in public health, Health Services Administration,or other health related discipline preferred.

Experience:

Entry level (less that a year of job-relatedexperience)

Knowledge of/experience in grant specific requirements. Basicunderstanding of community school districts, advisory committees,health care systems and resources. Other demonstrated experience ofvolunteer/community work.

Knowledge, Skills, and Abilities:

· Strong Project Coordination Skillset: Self-motivated, adaptable,and efficient, able to initiate and complete tasks independently;detailed oriented with strong organizational and multi-taskingskills; works competently with ambiguity, possessing strongproblem-resolution skills; flexible and able to support multipleand diverse projects within CRTEC and DEI

· Effective Team Member: Works well with others who have diversebackgrounds and experiences, demonstrates a strong capacity tocollaborate and work towards a common goal. Comfortable acceptingand providing constructive feedback.

· Excellent Communication Skills: Ability to present effectively todiverse groups, excellent written and verbal communication skills.Must be confident communicating through virtual channels with teammembers and others.

· Proficient Multilingual Skills: Proficiency in English, Arabic,and Spanish for diverse communication is preferred.

· Advanced Capabilities with Microsoft Office Products: Skilled inusing office software for research papers, data management andpresentation preparation.

· Proficient in use of artificial intelligence (AI): Ability to usemultiple forms of communications, summarizing documents, researchefforts, etc.

Preferred qualifications:

Master’s degree in a related field or an equivalent combination ofeducation and experience. One to two years of program, project, oradministrative coordination experience, preferably in an academic,healthcare, research, or nonprofit setting. Experience coordinatingprograms or events from planning through execution and closeout.Experience processing financial, procurement, travel,reimbursement, honorarium, or vendor transactions through aninstitutional system. Familiarity with Wayne State Universitysystems is preferred. Experience supporting NIH-funded programs, anNCI-designated cancer center, federally sponsored training grants,K-12 programs, or school-district partnerships. Experience withprogram-evaluation data, survey platforms such as Qualtrics,structured data entry, dashboards, and descriptive reporting.Experience handling confidential records under FERPA, HIPAA, orinstitutional policy and providing work direction to studentemployees or interns.

School/College/Division:

H06 - School of Medicine

Primary department:

H0632 - Oncology

Employment type:

• Regular Employee
• Job type: Full Time
• Job category: Research

Funding/salary information:

• Compensation type: Annual Salary

Working conditions:

Normal office environment.

Job openings:

• Number of openings: 1
• Reposted position: No
• Reposted reason: None (New Requisition)
• Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offeredemployment to undergo a background check, including a criminalhistory check, before starting work. If you are offered employment,the university will inform you if a background check isrequired.

Equal employment opportunity statement:

Wayne State University provides equal employment opportunities(EEO) to all employees and applicants for employment without regardto race, color, religion, sex, national origin, age, disability orgenetics. The university encourages applications from women, peopleof color and other underrepresented people. Wayne State is anaffirmative action/equal opportunity employer.