Project Assistant (Temp)

FPHNY Recruitment Team; New York (NY); On-site; USD 55,000 - 69,000; Part time

Job summary

The Fund for Public Health in New York City (FPHNYC) is seeking a Project Assistant to support the Infant Mortality Action Team (IMAT) project. The role is in-office at DOHMH in Long Island City, with part-time schedule and grant funding.

You will assist in coordinating administrative tasks, meetings, and data-related activities to advance infant health initiatives. Reporting to the Deputy Director of IMAT within BMIRH, you will work closely with the Director of Research and Evaluation and other

Qualifications

• Excellent written and verbal communication required.
• Strong organizational skills and attention to detail.
• Experience organizing small- and large-scale, high-level meetings.

Responsibilities

• Provide administrative support for consultants and IMAT activities.
• Support project implementation plans and tracking systems.
• Set up meetings, prepare agendas, and take meeting notes.
• Field queries on data abstraction with supervisor.
• Coordinate with FP HNY to ensure consultant payments.
• Assist with data entry as requested.

Skills

Strong communication

Organization skills

Meeting coordination

MS Office proficiency

Data entry

Confidentiality

Education

Bachelor’s degree

Tools

MS Word

MS Excel

PowerPoint

Access

Job description

Job Title : Project Assistant, Infant Mortality Action Team (IMAT)

Department : New York City Department of Health and Mental Hygiene (NYCDOHMH)

Division : Division of Family and Child Health (FCH)

Bureau : Bureau of Maternal, Infant, and Reproductive Health (BMIRH)

Location : 4209 28th street, Long Island City, NY 11101

Reports to Title : Director of Research and Evaluation, BMIRH

Direct Reports Title(s) : Deputy Director of Infant Mortality Action Team

Schedule & Hours: 9am-5pm. Up to 2 days a week (days flexible) for an estimated 36 weeks

Workplace Flexibility Modality : In-office

Work Environment: Office environment

Grant End Date: Estimated date: 2/15/27 (no end date in contract)

Created Date: 7/10/2025

Revised Date : 7/16/2025

Salary : $45 an hour

FLSA Classification : Non-exempt

Who We Are:

The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. Itfacilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.

Our Culture:

We embrace a culture of learning, collaboration, innovation, and well-being, where open communication drives our impact.

About the Program:

BMIRH’s Infant Mortality Action Team (IMAT) project aims to conduct a pilot project to conduct surveillance of all Sudden Unexpected Infant Deaths (SUID) in New York City and use the data to inform an Action Team that will make recommendations to improve programs and scale-up.

About The Role:

BMIRH seeks an enthusiastic, motivated Project Assistant to support administrative and coordination tasks of the IMAT project. This is a grant-funded, part-time, temporary position located at the DOHMH office in Long Island City. The candidate will be required to sit in the DOHMH office during work hours (9am to 5pm) and will work up to 2 days a week for an estimated 36 weeks. Minimal travel within the NYC boroughs may be required.

This position will report to the Deputy Director of IMAT project within the Research and Evaluation Unit of BMIRH, working in close collaboration with the Director of Research and Evaluation and the Executive Director for Maternal and Child Health as well as other team members, as needed. Broadly, the Project Assistant will be responsible for providing administrative and coordination support to the Project team.

Responsibilities:

Training and orientation

• Take required DOHMH CITI training online course
• Receive orientation to BMIRH’s IMAT project and Sudden Unexpected Infant Death (SUID) Surveillance work

General administrative support

• Provide administrative support for the management of consultants and other IMAT project activities
• Support project implementation plan and tracking systems
• Set up meetings, support creation of agendas, and prepare meeting notes
• Work closely with the supervisor and others to field abstractor queries on data abstraction.
• Coordinate and liaise with the Fund for Public Health (FPHNY) to ensure completion of payment of consultants
• Assist with data entry as requested

Assist in creation and coordination of IMAT action team

• Assist in developing community action team protocols and in developing foundational documents for community action team recruitment efforts
• Assist in recruitment of community action team members
• Assist in development and dissemination of application materials and invites
• Assist in reviewing applications with team members
• Collaborate with Action Team Facilitator and Executive Director in developing strategic plan and other documents for community action team meetings
• Assist in administrative preparation and meeting follow-up of in-person community action team meetings
• Assist in design and maintain tracking and other documents related to action team membership and meetings
• Maintain updated listservs and governance documents for in-person and virtual meetings
• Prepare, coordinate, submit, and track consultant/temp and vendor (facility/food) invoices across multiple funding streams and ensure payment
• Other duties as assigned to support the overall goals and mission of the department/ organization.

Requirements:

• Commitment to furthering infant health, reproductive justice, and health equity
• Exceptional written and verbal communication skills
• Excellent organizational skills and attention to detail
• Experience organizing small- and large-scale, high-level meetings
• Experience in MS Office, including MS Word, Excel, PowerPoint, and Access
• Comfort with a fast-paced, collaborative, interdisciplinary work environment
• Experience handling highly sensitive personal health information and maintaining strict confidentiality protocols, preferable
• Bachelor’s degree

Employment is contingent upon the successful completion of a background check

Benefits:

This position will be hired through a staffing agency. This position does not include benefits or paid holidays.

Equal Employment Opportunity Statement:

FPHNY is an equal opportunity employer and prohibits discrimination and harassment of any kind. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, marital status, veteran status, or any other legally protected status.

At-Will Employment Statement:

Employment with FPHNY is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause, and with or without notice. This job description does not constitute a contract of employment.

Residency Requirement:

You must live in the New York City Tri-state area (NY, NJ, CT) to be considered for a position at FPHNY.