Project Assistant - Minneapolis

Burns & McDonnell; Minneapolis, Northern (MN, KY); Hybrid; USD 20,000 - 30,000; Full time

Benefits offered by this job

ESOP

401(k) retirement plan

Job summary

Burns & McDonnell in Minneapolis/St Paul is seeking an Administrative/Office Support to assist the Project Manager and project team with administrative information, file organization, and communications.

This role handles data entry, meeting minutes, travel arrangements, mail, invoices, and calendar updates. A High School Diploma or GED and proficiency with Microsoft Word, Excel, Access and PowerPoint are required.

Qualifications

• High School Diploma or GED required.
• Applicable office/clerical experience preferred.
• Proficient in Microsoft Word, Excel, Access and PowerPoint.

Responsibilities

• General administrative support for company projects.
• Organize and maintain project files, filing system and communications.
• Provide data entry for projects.
• Track status of projects and produce monthly progress reports.
• Update record copies, engineering project documentation and changes.
• Record minutes from Project Manager/team meetings.
• Answer phones and direct calls.
• Sort incoming mail.
• Collect and distribute client bills and invoices.
• Type memos, correspondence, reports and other documents as requested.
• Coordinate travel arrangements and internal services for project needs.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Schedule and set-up client interviews, presentations and meetings.
• Order and maintain supplies.
• Update the project calendar and roster.
• Assist in clericals needs on projects.

Skills

Administrative support

MS Word

MS Excel

MS Access

MS PowerPoint

Education

High School Diploma/GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Job description

Description

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.

• General administrative support for company projects.

• Organize and maintain project files, filing system and project communications.

• Provide data entry for projects.

• Track status of projects and produce monthly progress reports. Maintain tracking system for projects.

• Update record copies, engineering project documentation and changes.

• Provide information to facilitate questions regarding projects and prepare research information.

• Record minutes from Project Manager/team meetings.

• Answer phones and direct calls.

• Sort incoming mail.

• Collect and distribute client bills and invoices.

• Type memos, correspondence, reports and other documents as requested.

• Coordinate travel arrangements and any other internal services for various project needs.

• Prepare outgoing mailings and labels, including e-mail and fax.

• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.

• Schedule and set-up client interviews, presentations and other meetings as requested.

• Order and maintain supplies.

• Update the project calendar and roster.

• Assist in clericals needs on projects.

• Maintain data entry of project contact list and project execution plans.

• Performs other duties as assigned.

• Complies with all policies and standards.

Qualifications

• High School Diploma/GED required.

• Or applicable experience may be substituted for education requirements.

• Applicable office/clerical experience preferred.

• Proficient in Microsoft Word, Excel, Access and PowerPoint required.

Compensation

$20.00-30.00 Yearly

The expected compensation range for this position is displayed in compliance with all local/state regulations. The expected compensation range for this position is based on a number of factors, including but not limited to: individual education, qualifications, prior work experience and work location. The total annual compensation package will consist of a base salary and eligibility to participate in our discretionary year-end incentive bonus program.

Benefits

Our extensive benefits package takes care of you so that you can focus on doing great work. From insurance and disability to time off and wellness programs, we provide the tools to meet your needs. As part of being 100% employee-owned, eligible employees participate in our Employee Stock Ownership Plan (ESOP) in addition to our 401(k) retirement program. For more information, please visit the Benefits & Wellness page.

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

EEO/Disabled/Veterans

Job Administrative/Office Support

Primary Location US-MN-Minneapolis/St Paul

Schedule: Full-time

Travel: No

Req ID: 263849

Job Hire Type Experienced #LI-DNI #T&D