Project Assistant – Finance Administration

Latham & Watkins LLP; Lancaster (CA); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Healthcare

401k

Paid time off

Well-being programs

Professional development

Employee discounts

Job summary

Latham & Watkins LLP seeks a Project Assistant – Finance Administration to support the Global Finance leadership in Los Angeles. You will handle high-level administrative tasks, coordinate projects, and liaise with internal and external stakeholders in a fast-paced professional services environment.

The role offers a hybrid schedule with in-office presence at the Global Services Office in Downtown LA and opportunities for professional development.

Qualifications

• Bachelor's degree or equivalent required.
• Project Management certification preferred.
• Minimum two years of administrative or project coordination experience in a professional services environment.
• Strong interpersonal and communication skills.
• Ability to work collaboratively with cross-functional teams and leadership.

Responsibilities

• Provide high-level administrative and project support to the Global Finance leadership team.
• Coordinate inquiries, communications, materials, and follow-up with internal and external stakeholders.
• Support meetings, calendars, travel and events logistics, and prepare reports and data summaries.
• Assist with onboarding and integration of new joiners into the Finance organization.
• Protect confidential information and ensure compliance with firm policies.

Skills

Interpersonal skills

Communication skills

Customer-service oriented

Time management

Teamwork

Education

Bachelor's degree or equivalent

Project Management Certification (PMP, CAPM, or equivalent) preferred

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role

The Project Assistant – Finance Administration is an integral part of Latham’s Finance Administration team. This role will be responsible for providing high-level administrative and project support to the Global Finance leadership team, including the Chief Financial Officer (CFO), Deputy Chiefs, Directors, and broader leadership team, while serving as a trusted liaison and primary point of contact for Finance leadership, coordinating inquiries, communications, materials, and follow-up with internal and external stakeholders while exercising sound judgment and discretion. This role will be located in our Global Services Office (GSO) in Downtown Los Angeles.Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Supporting departmental projects and initiatives by tracking actions, maintaining documentation, monitoring progress, and helping ensure deliverables align with Finance standards and objectives


• Collaborating with other Firm departments to streamline processes, enhance communication, support shared operational needs, and assist with aspects of new joiner onboarding and integration into the Finance organization


• Assisting with Finance-related operations and information flow, including meetings and calendars, travel and events logistics, reports and data summaries, department communications, collaboration sites, organizational charts, administrative workflows, expense and invoice processing, and compliance with Firm policies and procedures


• Promoting effective work practices, working as a team member, and showing respect for co-workers


• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Exhibit professional interpersonal and communication skills, with the ability to interact effectively with people at all organizational levels of the firm


• Possess the ability to work in a team environment with a customer-service focus


• Demonstrate organizational skills to manage time well, prioritize effectively, and handle multiple deadlines

And have:

• A bachelor’s degree or equivalent


• A Project Management certification (e.g., PMP, CAPM, or equivalent), preferably


• A minimum of two (2) years of experience performing administrative duties and coordinating projects or initiatives in a professional services or project management environment

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance


• A generous 401k plan


• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure


• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)


• Professional development programs


• Employee discounts


• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

Latham & Watkins LLP will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).

#EntryLeve

Pay Range

USD $65,000.00 - USD $75,000.00 /Yr.