Project Assistant – Finance Administration

Careers; Los Angeles (CA); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid holidays

PTO 23 days

Well-being programs

Professional development

Employee discounts

Affinity groups

Job summary

Latham & Watkins, a leading global law firm, seeks a Project Assistant – Finance Administration in the Downtown Los Angeles Global Services Office. This role provides high‑level administrative and project support to the CFO and Finance leadership, coordinating inquiries, materials, and follow‑ups with internal and external stakeholders in a trusted, discreet manner.

You will track actions, help onboarding, calendar and travel logistics, and assist with expense, invoicing, and communications,

Qualifications

• Bachelor’s degree or equivalent.
• Project Management certification (PMP/CAPM or equivalent) preferred.
• Minimum 2 years’ experience coordinating projects or administrative duties in a professional services environment.

Responsibilities

• Support Finance leadership with project tracking, documentation, and deliverables.
• Coordinate cross-department processes and onboarding activities.
• Manage meetings, calendars, travel, events, and expense processing.
• Protect confidential information and act as a trusted liaison.
• Collaborate to improve communication and operations across the firm.

Skills

Interpersonal communication

Customer service

Time management

Teamwork

Education

Bachelor’s degree

Project Management certification (PMP/CAPM)

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role

The Project Assistant – Finance Administration is an integral part of Latham’s Finance Administration team. This role will be responsible for providing high-level administrative and project support to the Global Finance leadership team, including the Chief Financial Officer (CFO), Deputy Chiefs, Directors, and broader leadership team, while serving as a trusted liaison and primary point of contact for Finance leadership, coordinating inquiries, communications, materials, and follow-up with internal and external stakeholders while exercising sound judgment and discretion. This role will be located in our Global Services Office (GSO) in Downtown Los Angeles. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Supporting departmental projects and initiatives by tracking actions, maintaining documentation, monitoring progress, and helping ensure deliverables align with Finance standards and objectives
• Collaborating with other Firm departments to streamline processes, enhance communication, support shared operational needs, and assist with aspects of new joiner onboarding and integration into the Finance organization
• Assisting with Finance-related operations and information flow, including meetings and calendars, travel and events logistics, reports and data summaries, department communications, collaboration sites, organizational charts, administrative workflows, expense and invoice processing, and compliance with Firm policies and procedures
• Promoting effective work practices, working as a team member, and showing respect for co-workers
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Exhibit professional interpersonal and communication skills, with the ability to interact effectively with people at all organizational levels of the firm
• Possess the ability to work in a team environment with a customer-service focus
• Demonstrate organizational skills to manage time well, prioritize effectively, and handle multiple deadlines

And have:

• A bachelor’s degree or equivalent
• A Project Management certification (e.g., PMP, CAPM, or equivalent), preferably
• A minimum of two (2) years of experience performing administrative duties and coordinating projects or initiatives in a professional services or project management environment

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

Latham & Watkins LLP will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).

Pay Range

USD $65,000.00 - USD $75,000.00 /Yr.