Project Assistant

Haynes and Boone, LLP; United States; On-site; USD 62,000 - 67,000; Full time

Job summary

Haynes and Boone, LLP seeks a detail-oriented Project Assistant to support attorneys by managing documents, organizing files, and coordinating deposition and trial preparation. You will prepare exhibits, schedules, and briefs, ensuring accurate privilege and redaction logs while maintaining strict deadlines in a fast-paced environment.

The role requires strong written and verbal communication, proficiency with Microsoft Word, Excel, and PowerPoint, and the ability to work independently and

Qualifications

• Must be able to effectively utilize electronic document applications and create, compose, and edit written materials.
• Knowledge of Outlook and Adobe platforms is preferred.
• Excellent verbal and writing skills; strong organizational abilities are required.
• Ability to manage a multitude of tasks and cases simultaneously; meet hard deadlines.

Responsibilities

• Performs factual and basic legal research using libraries and computer data systems.
• Assists with deposition and trial preparation.
• Establishes, organizes, and maintains pleading boards, attorney trial notebooks, witness notebooks, document indexes and lists.
• Devises file organization schemes and supervises file maintenance.
• Prepares exhibits and schedules; assists with document productions and privilege/redaction logs; coordinates demonstrative evidence for hearings and trials; cites checks and assists with filing briefs.
• Attends and participates in organization/section meetings; assists with finalizing and submitting legal filings.

Skills

verbal and written communication

attention to detail

organizational skills

multitasking

computer proficiency

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Adobe Acrobat

Job description

This non-exempt employee will assist attorneys in accomplishing clients’ goals by using organizational, analytical, and communication skills. Position requires individual who has document management and computer technology skills and who pays strict attention to detail.

Essential Duties

Performs assigned factual and/or basic legal research tasks using all available resources including libraries and computer data systems. Assists with deposition and trial preparation. Establishes, organizes and maintains pleading boards, attorney trial notebooks, witness notebooks, document indexes and lists. Devises file organization schemes and supervises file maintenance. Prepares exhibits and schedules. Assists with document productions, including with preparation of privilege and redaction logs; coordinates demonstrative evidence for hearings and trials; cite checks and assists with preparing briefs for filing. Attends and contributes to organization/section meetings. Assists with finalizing and submitting legal filings, including service of copies to opposing counsel and court chambers (in person, by mail, and/or electronically).

Other Duties

Attend and participate in training programs for professional development and building technology skills, e.g., Compulaw, LexisNexis, and/or Westlaw training. Meets the billable hours expectations and adheres to best practices. Performs other related duties as needed or assigned.

Reporting Relationship

The Project Assistant reports directly to Human Resources or the Office Administrator.

Qualifications

Knowledge/Experience The Project Assistant must be able to effectively utilize electronic document applications while having the ability to create, compose, and edit written materials. Knowledge of Outlook and Adobe platforms is preferred.

Skills The Project Assistant must possess excellent verbal and writing skills. Strong computer proficiency is a must, with particular knowledge of Microsoft Word, Excel and PowerPoint. Strong communication skills are a must. Must be familiar with effective administrative processes and possess the ability to manage a multitude of tasks and cases simultaneously. The Project Assistant should be able to work independently with minimal supervision, as well as be an effective member of the team. The ability to work with many different types of personalities at all levels of the organization is a must. Strong organizational, multi-tasking and prioritization skills are required, as well as strict attention to detail. This individual will need to meet hard deadlines in a fast-paced environment.

Education

Must possess a high school diploma or equivalent; college graduate preferred.

Physical Demands

Must be able to move around the office up to 15% of the time to make copies, fax, file, etc; Remains stationary at least 75% of the time; This position constantly operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.); Occasionally required to move documents or files weighing up to 15 lbs.; This position requires constant communication and exchange of information with the Firm attorneys, clients and staff; This position must be able to inspect and observe information on a computer screen at least 80% of the time.

Working Conditions

Office environment, Position may require some travel including weekend and week-long travel; Overtime may be required.

Salary Range

The expected salary range for this position is $62,000.00-$67,000.00. Please note that the final offer amount may vary based on experience and skillset of the selected candidate.

About Us

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

Location

The Northern Virginia office of Haynes Boone is strategically located in Tysons Corner, just 30 minutes outside of Washington, D.C. An established retail, entertainment, and corporate hub, Tysons Corner is home to many Fortune 500 companies and boasts a thriving residential and business community. The office includes leading lawyers with extensive litigation and regulatory experience across a range of industries on federal, state, and private projects involving construction, government contracts, and white-collar issues. Haynes Boone is among the fastest-growing firms in the Am Law 100, providing full-service counsel across sectors, including corporate, energy, financial services, real estate, restructuring, litigation, intellectual property and specialty transactions. The firm represents companies at all stages – many in the Fortune 500 and S&P 500 and hundreds that are well-funded, exchange-listed, privately held and/or in emerging-growth mode. More than 700 lawyers practice across 19 global offices in California, Colorado, Illinois, New York, North Carolina, Texas, Virginia, Washington, D.C., London, Mexico City and Shanghai.

Our Vision of Success

Excellence in inclusion and engagement is a Haynes and Boone core value. We recruit the best and the brightest and seek to attract, retain, and promote individuals who reflect the global marketplace, our clients, and the communities we serve. We strive to create an environment in which each individual at every level has the opportunity to succeed professionally, regardless of age, disability, ethnicity, gender, gender identity and expression, national origin, parental status, race, religion, sexual orientation, and/or socio-economic experiences. We recognize that our commitment to inclusion and engagement enhances our other core values of commitment to client service and a teamwork culture.

Our Culture and Values

Our actions and decisions are driven by our culture and core values: A client-first focus that demands superior service Teamwork Accountability Mutual respect and trust Civility and humility Inclusion and engagement Highest ethical standards Planning for the firm's long-term best interests The greater good of the firm over the individual Sound financial management Long-term stability Community and civic engagement

Our Brand

A unique culture and work environment An exceptional law firm to work for and to be from Leaders in energy, technology, financial services, and private equity Understands and delivers value solutions Works cooperatively with non-legal service providers to deliver integrated solutions A community leader and influencer Commitment to wellness for attorneys and staff