Project Assistant

Sun Environmental Corp; Selkirk (NY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Bonuses

Paid Time Off

Comprehensive Benefits Package

Personal growth leading to promotions

Job summary

Sun Environmental Corp in Selkirk, NY, is seeking a dedicated Project Assistant to support planning, execution, and billing under the Project Management team. This on-site role requires coordinating paperwork, schedules, and communications to keep projects on track.

You will maintain project records, manage shipping docs and safety forms, and liaise with Client AP to prevent billing delays. A strong organizational and communication skillset is essential for success.

Qualifications

• Associates degree in a related field preferred (e.g., business, project management, communications, environmental).
• Proven experience in project coordination or a similar role.
• Experience with project management (CRM) or waste tracking tools and software preferred.
• Proficient in MS Office Suite
• Familiarity with accounting/billing and quoting software.
• Strong organizational skills.
• Excellent communication and interpersonal abilities.
• Analytical mindset with a keen attention to detail.
• Ability to adapt to changing priorities and thrive in a fast-paced environment.
• Excellent time management skills with a proven ability to meet deadlines.

Responsibilities

• Assist Project Management Teams in the planning and execution of projects by coordinating various project paperwork, activities, resources, timelines, and project set-up folders.
• Maintain accurate project documentation, including opportunities, quotes, project plans, schedules, status reports, and project set-up folders.
• Track project shipping documents and other paperwork such as waste manifests, daily field reports, and safety related forms from project beginning to completion.
• Provide Project Management with clear and concise status of project billings, collections, and AR from assigned Clients.
• Act as a liaison between Project Management and Client AP depart.to resolve issues that can result in billing or payment delays.
• Maintain an exceptional high level of accuracy and attention to detail with all assignments.
• Assist Project Management with providing world class customer service with our Clients at all times.
• Ensure that time sensitive tasks are completed in a timely manner to meet regulatory and Sun Environmental policies.
• Work closely with your assigned Project Management team to foster a collaborative and positive working environment.
• Support the entire Sun Environmental team in achieving an injury free workplace, and all other goals and objectives.

Skills

Project coordination

Communication

Time management

Organizational skills

Attention to detail

Adaptability

Education

Associates degree

Tools

CRM software

Waste tracking tools

Billing software

MS Office Suite

Job description

Are you looking for a career with a business that places value on their employees?

Do you want to work where you are treated as family and not just a number?

_ Then Sun Environmental is the place for you!_

The team at Sun has a passion for their work which surpasses most in the industry. Throughout the company history, our record for safety, quality, and service has made Sun Environmental Corp. a top competitor in New York.

We cover a wide range of environmental services, including consultations, emergency response, industrial maintenance, remediation, tank services, vacuum trucks, and waste recycling and disposal.

The company is continuously expanding and we are currently seeking a Project Assistant , for our branch in Selkirk, NY

• This position is not remote.
• Monday - Friday 8:00 am-4:00pm

Job Summary

A Project Assistant is responsible for supporting the planning, execution, and billing of projects under the direct supervision of the Project Management team.

Responsibilities:

• Assist Project Management Teams in the planning and execution of projects by coordinating various project paperwork, activities, resources, timelines, and project set-up folders.
• Maintain accurate project documentation, including opportunities, quotes, project plans, schedules, status reports, and project set-up folders.
• Track project shipping documents and other paperwork such as waste manifests, daily field reports, and safety related forms from project beginning to completion.
• Provide Project Management with clear and concise status of project billings, collections, and AR from assigned Clients.
• Act as a liaison between Project Management and Client AP depart.to resolve issues that can result in billing or payment delays.
• Maintain an exceptional high level of accuracy and attention to detail with all assignments.
• Assist Project Management with providing world class customer service with our Clients at all times.
• Ensure that time sensitive tasks are completed in a timely manner to meet regulatory and Sun Environmental policies.
• Work closely with your assigned Project Management team to foster a collaborative and positive working environment.
• Support the entire Sun Environmental team in achieving an injury free workplace, and all other goals and objectives.

Qualifications:

• Associates degree in a related field preferred (e.g., business, project management, communications, environmental).
• Proven experience in project coordination or a similar role.
• Experience with project management (CRM) or waste tracking tools and software preferred.
• Proficient in MS Office Suite
• Familiarity with accounting/billing and quoting software.
• Strong organizational skills.
• Excellent communication and interpersonal abilities.
• Analytical mindset with a keen attention to detail.
• Ability to adapt to changing priorities and thrive in a fast-paced environment.
• Excellent time management skills with a proven ability to meet deadlines.

It’s about give and take. If you put in the work, this is what you get:

• A competitive salary based on experience and annual increases.
• Bonuses
• Personal growth leading to promotions.
• Paid Time Off
• Comprehensive Benefits Package

Join our team today!

Sun Environmental Corp. is an equal opportunity employer, and as such, all qualified applicants will receive consideration for employment without regard to race, color, religion, age, genetic information, ancestry, sex, sexual orientation, gender identity, disability, status as a protected veteran, or national origin.