Project Assistant

FTI Consulting; New York (NY); On-site; USD 73,000 - 143,000; Full time

Job summary

FTI Consulting is seeking an Engagement Manager to support the lifecycle of client engagements, including setting up matters, driving timely billing and collections, and assisting with revenue recognition. You will lead collaboration with project teams and LOE terms to ensure accurate invoicing and close project matters efficiently.

The role requires 5+ years in engagement management within professional services, strong Excel skills, and US work authorization.

Qualifications

• 5+ years overall experience in engagement management, including billing and collections, in a law firm or other professional services environment.
• Excellent working knowledge of PC and network environments and advanced knowledge of Excel.
• Applicants must be currently authorized to work in the United States on a full-time basis; the employer will not sponsor applicants for work visas.

Responsibilities

• Work closely with internal and client facing teams throughout the project lifecycle.
• Ensure timely, accurate and professional invoices are prepared and sent to clients.
• Reduce amount of time billable professionals invest in project management and administrative tasks.
• Reduce DSO and bad debt.
• Review new matters for engagement leaders and set up LOE codes.
• Prepare and issue invoices, ensuring rates and LOE terms are respected.

Skills

Engagement management

Billing

Collections

Excel

PC & networks

Education

BS/BA degree

Tools

Excel

Job description

Who We Are

FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world’s top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations.
At FTI Consulting, you’ll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you’ll be an integral part of a focused team where you can make a real impact. You’ll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you.
Are you ready to make your impact?

About The Role

Support the lifecycle of an engagement, including setting up new matters in our accounting system, engaging with matter owners to assess risk, helping to drive timely billing and collections, engaging with Core Accounting and Segment Finance to assist with revenue recognition, and closing matters when completed.

What You’ll Do

• Work closely with internal and client facing teams throughout the project lifecycle

• Ensure timely, accurate and professional invoices are prepared and sent to clients

• Reduce amount of time billable professionals invest in project management and administrative tasks

• Reduce DSO and bad debt

Review New Matters for Assigned Engagement Leaders

• Ensure project set up is consistent with LOE terms

• Set up necessary activity codes

• Prepare retainer invoice, if required

Prepare Draft Invoice

• Ensure rates are within ranges cited in LOE

• Process write downs/ups

• Apply administrative fee consistent with LOE terms

• Ensure payment terms are consistent with LOE

• Check invoice format for professionalism

• Ensure draft invoice is accurate before submitting for review

Finalized and Issue Invoice

• Issue final invoice and distribute to the client

• Gather any additional approvals, if necessary

• Save appropriate audit backup in project folder

Engagement Management, including Risk Assessment

• Review and follow up on aging WIP and A/R for assigned projects

• Initiate monthly WIP billing

• Prompt and assist with AR collection or write-offs

• Review and process outside contractor invoices

• Regularly review status of e-billed projects

• Interface with client facing professionals and Segment Finance staff to assist with risk assessment as part of monthly close process

How You’ll Grow

We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You’ll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.

As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role.

What You Will Need To Succeed

Basic Qualifications

• 5+ years overall experience in engagement management, including billing and collections, in a law firm or other professional services environment.

• Excellent working knowledge of PC and network environments and advanced knowledge of Excel.

• Applicants must be currently authorized to work in the United States on a full-time basis; the employer will not sponsor applicants for work visas.

Preferred Skills

BS/BA degree

FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.

Compensation

Minimum Pay: $72,500
Maximum Pay: $143,000

Compensation Disclosure: The compensation range reflects potential base salary for the role. Actual compensation is determined based on a wide array of relevant factors including market considerations, business needs, and an individual’s location, skills, level of experience, and qualifications.